FREEBURG
REGULAR BOARD MEETING
September 2, 2003 at 7:30 p.m.
CALL TO ORDER: The Freeburg Regular Board Meeting was called to order at 7:30 p.m., on Tuesday, 09/02/03, in the Freeburg Municipal Center by Mayor Allen Watters.
PLEDGE OF ALLEGIANCE: The Board members and those present recited the Pledge of Allegiance.
ROLL CALL: The Following Board Members were Present Trustee Rita Baker -here; Trustee Tom Gaby -here; Trustee Mary Krieg - here; Trustee Tony Miller - here; Trustee Paul Janssen - here; Trustee Tracy Coughlin - here; Mayor Allen Watters - here; The Mayor announced there is a quorum.
MINUTES OF PREVIOUS MEETING: Motion made by Trustee Janssen and seconded by Trustee Coughlin approving the minutes on 08/18/03. Motion Carried. (6 ayes; 0 nay; 0 absent).
FINANCE COMMITTEE MEETING:
Trustee Paul Janssen Reporting
Thursday, August 28, 2003 at 4:30 p.m.
Claims: Motion made by Trustee Janssen and seconded by Trustee Baker to approve payment of the claims in the amount of $132,424.99. Roll Call: Trustee Rita Baker – aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - here; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent).
Bond: Discussion was held on the calculations regarding the Bonds.
TREASURER REPORT: 2nd meeting of the month
ATTORNEY’S
REPORT:
Attorney Greg Nold present:
Annexations: Discussion was held on the S.A.V.E. annexation amendments.
ESDA REPORT:
Eugene Kramer not present:
No action taken.
PUBLIC PARTICIPATION: Janet Baechle of Freeburg was wondering if the Board could move the Public Participation towards the end. It’s a State Agenda and cannot be moved.
REPORTS AND CORRESPONDENCES: none
RECOMMENDATIONS OR ACTIONS OF BOARD & COMMISSIONS:
Motion made by Trustee Coughlin and seconded Trustee Janssen to accept the Plan Commission recommendation for the Tewell Property off of White Oaks Club Road. Roll Call: Trustee Rita Baker - aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - aye; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent).
Motion made by Trustee Janssen and seconded Trustee Coughlin to accept the Plan Commission recommendation for final Plat of the Vollmer Property. Roll Call: Trustee Rita Baker - aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - aye; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent).
BIDS: none
CONTRACTS, RELEASES, AGREEMENTS & ANNEXATIONS:
Petition for Annexation – Tewell. No action taken.
RESOLUTIONS: none
ORDINANCES: 1112- An Ordinance Authorizing Execution of Annexation Agreement (Tewell): Motion made by Trustee Coughlin and seconded by Trustee Janssen to adopt 1112 - An Ordinance Authorizing Execution of Annexation Agreement (Tewell): by title only. Roll Call: Trustee Rita Baker - aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - aye; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent).
1113- An Ordinance Annexing Certain Territory to the Village of Freeburg, St. Clair County, Illinois (Tewell). Motion made by Trustee Coughlin and seconded by Trustee Janssen to adopt 1113- An Ordinance Annexing Certain Territory to the Village of Freeburg, St. Clair County, Illinois (Tewell): by title only. Roll Call: Trustee Rita Baker - aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - aye; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent
APPOINTMENTS: None
OLD BUSINESS: Motion made by Trustee Gaby and seconded by Trustee Baker to accept the Proposal from Netemeyer Engineering for the West Apple Street 8” diameter watermain extension. Roll Call: Trustee Rita Baker - aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - aye; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent).
Motion made by Trustee Gaby and seconded by Trustee Baker to receive a credit towards the $50,000.00 that Mr. Bill Vollmer agreed to pay for the expansion of Wolf Road. Roll Call: Trustee Rita Baker - aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - aye; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent).
NEW BUSINESS: None
COMMITTEE
MEETINGS
TRUSTEE
TOM GABY REPORTING
Held
August 20, 2003 at 4:30 p.m.
Netemeyer Engineering: P.W.D. Dintelmann will have Netemeyer Engineering quote on West Street for Sewer expansion.
Administrator Snider will be conducting a survey for area residence that do not have sewer with Freeburg to see if they would be interested.
TRUSTEE
TRACY COUGHLIN REPORTING
Held
August 20, 2003 at 5:30 p.m.
Sample Brothers: Motion made by Trustee Coughlin and seconded by Trustee Janssen to authorize payment in the amount of $2,904.00 for exhaust blanket. Roll Call: Trustee Rita Baker - aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - aye; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent).
Rate Increase: the Rate increase for the Electric is put on hold.
COMMITTEE AS A WHOLE
TRUSTEE
TRACY COUGHLIN REPORTING
Held
August 21, 2003 at 7:00 p.m.
The
Meeting was held at the Freeburg High School Cafeteria.
Mr. Dean Parks gave a report on the Electric Expansion Plans.
Trustee
Coughlin stated the turn out of residence was excellent.
TRUSTEE
MARY KRIEG REPORTING
Held
August 28, 2003 at 4:45 p.m.
Inspections:
Ms. Barb Kaesberg, Village Employee will be keeping records of the
inspections done in Freeburg. Mr.
Paul Stone will be conducting the inspections when a St. Clair County inspector
is not available. The pay for Mr. Stone is being tabled.
Fischer
Lumber: Mr.
Ray Danford is interested in buying the Fischer Lumber Building.
Mr. Danford will be working with P.W.D. Dintelmann on getting zoning,
sewer and other issues taken care of.
UPCOMING MEETINGS:
Electric Committee, Wednesday. Sept. 3, 2003 4:30 p.m.
Street Committee, Wednesday. Sept. 3, 2003 5:30 p.m.
Police Committee, Monday, Sept. 8, 2003 4:30 p.m.
Regular Board Meeting, Monday Sept.15, 2003 7:30 p.m.
VILLAGE
PRESIDENT’S AND TRUSTEE’S COMMENTS:
MAYOR ALLEN WATTERS: Pass
TRUSTEE RITA BAKER: Pass
TRUSTEE TOM GABY: Discussion was held on Chad Meggs property is up for sale.
TRUSTEE PAUL JANSSEN: pass
TRUSTEE MARY KRIEG: pass
TRUSTEE TRACY COUGHLIN: Thanked the Board Member who was present for the Informational Meeting, for their support.
TRUSTEE TONY MILLER: Pass
JIM SNIDER, VILLAGE ADMINISTRATOR Pass
RON DINTELMANN, PUBLIC WORKS DIRECTOR: Pass
GREG NOLD, ATTORNEY: Pass
JOHN TOLAN, ASSISTANT PUBLIC WORKS DIRECTOR: Pass
MEL WOODRUFF, POLICE CHIEF:
Pass
PATRICK SMOKER, ZONING ADMINISTRATOR: Pass
BILLIE LOUTHAN, ADMINISTRATOR ASSISTANT/DEPUTY CLERK: Pass
WAYNE FORCADE, TOWNSHIP SUPERVISOR: Pass
ADJOURN:
Trustee Gaby motioned to adjourn at 8:05 p.m. and Trustee Coughlin seconded the motion. All Trustees voted aye, motion carried - meeting adjourned.
__________________
Mary Grau
Village Clerk
FREEBURG REGULAR BOARD MEETING
Monday, September 15, 2003
7:30 p.m.
CALL TO ORDER: Mayor Allen Watters called the Regular Board Meeting to order at 7:30 p.m., on Monday, September 15, 2003, in the Freeburg Municipal Center Board Room.
PLEDGE OF ALLEGIANCE: Those present and Board members recited the Pledge of Allegiance.
ROLL CALL: The following Board Members were present: Trustee Mary Krieg – here; Trustee Rita Baker – here; Trustee Tom Gaby – here; Trustee Paul Janssen – here; Tracy Coughlin – present; Trustee Tony Miller – here; and, Mayor Allen Watters.
Clerk Mary Grau was unable to attend the Board Meeting. Deputy Clerk Billie Louthan assumed the Clerk’s duties.
Others present were Administrator Jim Snider, Public Works Director Ron Dintelmann, Zoning Administrator Pat Smoker, Chief Mel Woodruff, Assistant Public Works Director John Tolan, Attorney Gregory C. Nold, Mr. Wayne Forcade (Freeburg Township), Mr. Tom Carpenter (TFT), and Mr. Gene Kramer (ESDA Coordinator).
MINUTES OF THE TEWELL ANNEXATION HEARING: Trustee Paul Janssen motioned to accept the Tewell Annexation Hearing Minutes of September 2, 2003, and Trustee Tracy Coughlin seconded the motion. All voting aye, motion carried.
MINUTES OF THE PREVIOUS MEETING: Trustee Paul Janssen motioned to accept the September 2, 2003, minutes as presented and Trustee Tom Gaby seconded. All voting aye, motion carried.
FINANCIAL REPORT: For review.
BALANCE SHEET: For review.
TREASURER’S REPORT: For October 6, 2003, meeting.
ATTORNEY’S REPORT: No action taken.
ESDA REPORT: Mr. Gene Kramer advised the Board Members of the IEMA Conference regarding Personal Protection Equipment, Interoperability Communications, a need to provide “Standards” in equipment, 9-1-1 telephone outage in Freeburg, impact of Hurricane Isabel and Freeburg ESDA meeting scheduled for Thursday, September 25, 2003, at 7:30 p.m.
PUBLIC PARTICIPATION: None
REPORTS AND CORRESPONDENCE: None
RECOMMENDATIONS OF BOARDS AND COMMISSIONS: None
CONTRACTS, RELEASES, AGREEMENTS AND ANNEXATIONS: None
BIDS: None
RESOLUTION:
Resolution No. 03-19 - A Resolution Providing For Issuance Of An Electric Fund Bond Anticipation Note In The Amount Of One Million, Five Hundred Thousand Dollars ($1,500,000) To Provide Funds To Meet Immediate Costs Of Improvement Of The Electric System Of The Village – No. 03-19 – Trustee Tracy Coughlin motioned to adopt Resolution 03-19 by title only and Trustee Paul Janssen seconded.
Trustee Tracy Coughlin reported this resolution goes back to the Bond Issue for the Village’s electric project. Since Illinois Power advised the Board of certain situations, the Village did not want to lose any ground on the negotiations with IMEA and Illinois Power, the Committee recommended that we go ahead and do a short-term note with a local bank, and this will pay for all the project with the exception of the connection to Illinois Power’s system. The note would be for one (1) year with the potential to extend for a two- (2) year term. Then move forward with our Bond Issue and pay this loan off and proceed with the project.
Roll Call: Trustee Tracy Coughlin – aye; Trustee Paul Janssen – aye; Trustee Tony Miller – aye; Trustee Tom Gaby – aye; Trustee Rita Baker – aye; and, Trustee Mary Krieg – aye. All voting aye, motion carried. (6 ayes, 0 nays, 0 absent)
ORDINANCES:
Ordinance
No. 1114 – An Ordinance Amending Title VII, Chapter 73, Of The Revised Code Of
The Village Of Freeburg – Traffic Schedules – No. 1114 – Trustee Paul
Janssen motioned to adopt Ordinance No. 1114 by title only and Trustee Tracy
Coughlin seconded.
Trustee Paul Janssen reported the ordinance was initiated because of a request made by the people that live along North Main Street for safety reasons.
Trustee Tracy Coughlin asked if the Village looked at doing the entire Village? Administrator Snider stated the issue is covered by the law of not passing within so many feet of an intersection, which encompasses a lot of the Village.
Roll Call: Trustee Paul Janssen – aye; Trustee Tracy Coughlin – aye; Trustee Tom Gaby – aye; Trustee Rita Baker – aye; Trustee Mary Krieg – aye; and, Trustee Tony Miller – aye. All voting aye, motion carried. (6 ayes, 0 nays, 0 absent)
Ordinance
No. 1115 – An Ordinance For Village Electrical Rates – No. 1115 – Trustee
Tracy Coughlin motioned to adopt Ordinance No. 1115 by title only and Trustee
Tom Gaby seconded.
Trustee Tony Miller asked how much revenue is the electric rate going to bring? Administrator Snider reported it would meet the needs and service the debt on the project.
Trustee Tracy Coughlin reported it was discussed to make it a 3-phase increase, but we dropped the second two increases because we do not know what it will cost us with Illinois Power.
Roll Call: Trustee Tracy Coughlin – aye; Trustee Tom Gaby – aye; Trustee Mary Krieg – aye; Trustee Rita Baker – aye; Trustee Tony Miller; and, Trustee Paul Janssen – aye. All voting aye, motion carried. (6 ayes, 0 nays, 0 absent)
OLD BUSINESS: None
NEW BUSINESS: None
APPOINTMENTS: None
COMMITTEE
MEETING MINUTES:
Electric Committee Meeting: Trustee Tracy Coughlin reported on the Electric Committee Meeting held Wednesday, September 3, 2003, at 4:30 p.m.
Trustee Coughlin reported the Electric Committee had visitors from Wiegmann/Hubbell and those representatives indicated the plant would not be closing.
Trustee Coughlin advised the Board that the Committee recommends that the Electric Lineman position be advertised. An article has been placed in The Freeburg Tribune and the Belleville News-Democrat for Sunday, September 21, 2003.
Trustee Coughlin reported the transformer at the Power Plant has gone bad. The transformer needs to be opened up and qualified companies would be asked to bid. This process will take a considerable amount of time and the Committee would like the Board to waive the bidding process. The project should be done during the low demand period, which will be the October/November time frame. Public Works Director Ron Dintelmann submitted a cost quote from BHM&G giving an approximate cost of $70,000 for the project. The quote listed two companies qualified to do the job and they are Solomon Corporation, Kansas and T & R Electric, South Dakota. Trustee Tracy Coughlin motioned to waive the bidding process to do the repair to the Freeburg substation transformer and Trustee Paul Janssen seconded. Roll Call: Trustee Tracy Coughlin – aye; Trustee Paul Janssen – aye; Trustee Rita Baker – aye; Trustee Tony Miller – aye; Trustee Tom Gaby – aye; and, Trustee Mary Krieg – aye. All voting aye, motion carried. (6 ayes, 0 nays, 0 absent)
Trustee
Tracy Coughlin motioned to authorize Solomon Corporation of Solomon, Kansas to
begin repairs on the transformer at an approximate cost not to exceed $75,000
and Trustee Paul Janssen seconded. It will take
approximately six (6) weeks. Trustee
Coughlin reported that a discussion was held about replacing it with another
transformer, but it would have cost between $125,000 to $150,000.
It was decided not to replace the transformer
because this transformer will be replaced as part of the electric expansion.
Roll
Call: Trustee
Tracy Coughlin – aye; Trustee Paul Janssen – aye; Trustee Tony Miller –
aye; Trustee Tom Gaby – aye;
Trustee Rita Baker – aye; and, Trustee Mary Krieg – aye.
Discussion was held about the placement of the substation to the north of the Village.
Administrator Snider submitted information to the Board about the update of the Village Zoning Map. Since the update of the maps involves all the information needed for the electric upgrade, it was suggested it be taken out of the General Fund. Zoning Administrator Smoker reported the map updates should be done each year. Trustee Tracy Coughlin motioned to enter into an agreement with Rhutasel and Associates to complete the zoning maps at a cost of $3,000 and the expense be paid by the Electric Fund (50%) and the General Fund (50%) and Trustee Paul Janssen seconded. Roll Call: Trustee Tracy Coughlin – aye; Trustee Paul Janssen – aye; Trustee Tony Miller – aye; Trustee Rita Baker – aye; Trustee Mary Krieg – aye; and Trustee Tom Gaby – aye. All voting aye, motion carried. (6 ayes, 0 nays, 0 absent)
Street Committee Meeting: Trustee Paul Janssen reported on the Street Committee Meeting held on Wednesday, September 3, 2003, at 6:00 p.m.
Trustee Janssen reported on the Edison Street sidewalk project. The Village received a quote from Mr. Jim Coughlin and Mr. Gregg Blomenkamp in the amount of $15,621 – not including engineer fees. Public Works Director Dintelmann is going to check with IDOT to see if MFT Funds can be used for this project.
Some discussion was held on the Edison Street drainage problems. Trustee Coughlin is going to do some engineering on this project. Hope to finish it this year.
Police Committee Meeting: Trustee Tony Miller reported on the Police Committee Meeting held Monday, September 8, 2003, at 4:30 p.m.
Trustee Miller reported the oldest police vehicle has had some repairs.
Chief Woodruff is going to use a grant from Wal-Mart for purchasing a Taser, equipment and holster. The grant is for $500. Discussion was held explaining the use of the equipment. Training will take place September 24 – 25, 2003, from noon until 4:00 p.m.
Mr. Heimburger from Auto’s-N-Moor attended the Committee Meeting and was upset about the letter he received concerning his parking situation. The issue was sent to the Building/Annexation/Zoning Committee Meeting scheduled Wednesday, September 24, 2003, at 6:00 p.m.
A bicycle program will be done the first of the year. One bicycle has been donated.
UPCOMING COMMITTEE MEETINGS:
Water and Sewer Committee Meeting, Wednesday, September 17, 2003, 4:30 p.m.
Street Committee Meeting, Wednesday, September 17, 2003, 5:30 p.m. Cancelled
Police Committee Meeting, Monday, September 22, 2003, 4:30 p.m. Cancelled
Industrial Park Committee, Monday September 22, 2003, 5:30 p.m.
Parks and Recreation Committee Meeting, September 24, 2003, 5:00 p.m.
Building/Annexation/Zoning Com. Meeting, Wednesday, Sept. 24, 2003, 6:00 p.m.
Plan Commission, Wednesday, September 24, 2003, 7:30 p.m.
Finance Committee Meeting, Thursday, October 2, 4:30 p.m.
Board Meeting, Monday, October 6, 2003, 7:30 p.m.
Electric Committee Meeting, Wednesday, October 8, 2003, 4:30 p.m.
Street Committee Meeting, Wednesday, October 8, 2003, 5:30 p.m.
VILLAGE
PRESIDENT’S AND TRUSTEES’ COMMENTS:
Mayor Allen Watters: Mayor Watters appointed Trustee Tom Gaby as acting Mayor for September 18, 19, 21 and 22, 2003.
Clerk Mary “Lisa” Grau: Absent
Trustee Mary Krieg: Nothing
Trustee Rita Baker: Nothing
Trustee Tom Gaby: Trustee Gaby asked PWD Dintelmann if we have received a quote from Netemeyer Engineering for the West Street Sewer Project? No. Will have a quote by Wednesday, September 17, 2003.
Is the Village still having something for Mr. Gary Henning and Mr. Gordon Butcher? Yes.
Trustee Tony Miller: Nothing
Trustee Tracy Coughlin: Nothing
Trustee
Paul Janssen:
Trustee Paul Janssen motioned to go into Executive Session to discuss potential litigation, personnel and property acquisition and Trustee Rita Baker seconded. Roll Call: Trustee Paul Janssen – aye; Trustee Rita Baker – aye; Trustee Tom Gaby – aye; Trustee Mary Krieg – aye; Trustee Tony Miller – aye; and, Trustee Tracy Coughlin – aye. All voting aye, motion carried. (6 ayes, 0 nays, 0 absent)
Executive Session
8:20 p.m.
Trustee Rita Baker motioned and Trustee Tracy Coughlin seconded to close Executive Session at 9:00 p.m. All voting aye, motion carried.
Executive
Session Ended
9:00
p.m.
Motion made by Trustee Rita Baker and seconded by Trustee Tom Gaby to enter into the Regular Board Meeting at 9:02 p.m. All voting aye, motion carried.
Trustee Tracy Coughlin: Trustee Coughlin reported
the shirts are in and the cost is $25.00 – pay Tracy Coughlin.
Administrator
Jim Snider: Nothing
Public
Works Director Ron Dintelmann:
Nothing
Zoning
Administrator Pat Smoker: Nothing
Assistant
Public Works Director John Tolan: Nothing
Chief
Mel Woodruff: Nothing
Mr.
Wayne Forcade, Freeburg Township:
Nothing
Deputy
Clerk Billie Louthan: Nothing
Trustee Rita Baker motioned to adjourn at 9:10 p.m. and Trustee Tracy Coughlin seconded. All voting aye, motion carried.
Mary Grau, Clerk
Billie M. Louthan, Deputy Clerk