FREEBURG REGULAR BOARD MEETING

Monday, March 20, 2006

7:30 p.m.

CALL TO ORDER:  Mayor Raymond Danford called the Regular Board Meeting to order at 7:30 p.m., on Monday, March 20, 2006, in the Freeburg Municipal center Board Room.

PLEDGE OF ALLEGIANCE:  Those present and Board Members recited the Pledge of Allegiance.

ROLL CALL:  Trustee Rita Baker – here; Trustee Mary Krieg – present; Trustee Charlie Mattern – aye; Trustee Corby Valentine – here; Trustee Tony Miller – here; Trustee Kevin Groth – here, and, Mayor Raymond Danford.  (7 present, 0 absent)  Mayor Danford announced there is a quorum.

MINUTES OF PREVIOUS MEETING:    Trustee Rita Baker motioned to approve the minutes of the Vick Annexation Hearing held on Monday, March 6, 2006 and Trustee Mary Krieg seconded the motion.  (6 ayes, o nays, 0 absent)  All voting aye, motion carried.

Trustee Rita Baker motioned to approve the minutes of the Freeburg Care Center Hearing held on Monday, March 6, 2006 and Trustee Mary Krieg seconded the motion.  (6 ayes, 0 nays, 0 absent)  All voting aye, motion carried.

Trustee Rita Baker motioned to approve the minutes of Monday, March 6, 2006 as presented and Trustee Mary Krieg seconded the motion.  (6 ayes, 0 nays, 0 absent)  All voting aye, motion carried.

FINANCE:  Trustee Mary Krieg had nothing to report.

TREASURER’S REPORT:  Treasurer Bryan Vogel  had nothing to report.

ATTORNEY’S REPORT:  Nothing

ESDA REPORT:  Coordinator Gene Kramer reported on the forecasts for last week and the present week.   Coordinator Kramer presented Board members with charts to review.

PUBLIC PARTICIPATION:  No one responded.

REPORTS AND CORRESPONDENCE:

St. Paul’s United Church of Christ Request:    Trustee Tony Miller motioned to allow St. Paul’s United Church of Christ’s request to close White Street between Monroe and Belleville Streets for the “2006 Summer Concerts in the Village Park” and the western edge of the Park dedicate for handicap parking and Trustee Corby Valentine seconded the motion.  All voting aye, motion carried.

RECOMMENDATIONS OF BOARDS AND COMMISSIONS:  Nothing

CONTRACTS, RELEASES, AGREEMENTS AND ANNEXATIONS:  Nothing

BIDS:

Mowing of Village Properties:   Trustee Rita Baker motioned to award the Mowing of Village Properties to Ferguson Lawn and Landscape Service at $188.00 per mowing and Trustee Marty Krieg seconded the motion.  ROLL CALL:  Trustee Rita Baker – aye; Trustee Mary Krieg – aye; Trustee Charlie Mattern – aye; Trustee Kevin Groth – aye; Trustee Tony Miller – aye; and, Trustee Corby ValentineCharlie Mattern – aye.  (6 ayes, 0 nays, 0 absent)  All voting aye, motion carried.

            Mr. Paul Anderson asked who would be doing the mowing along the highway once the Route 13/15 Project is done.  It was reported the Village will be responsible.

RESOLUTIONS:

Resolution No. 06-14:  Permit Resolution (Route 13/15 Electric Relocation).  Trustee Rita Baker motioned to  to approve Resolution No. 06-14 by title only and Trustee Tony Miller seconded the motion.  ROLL CALL:  Trustee Rita Baker – aye; Trustee Tony Miller – aye; Trustee Corby Valentine – aye; Trustee Charlie Mattern – aye; Trustee Kevin Groth – aye, and, Trustee Mary Krieg – aye.  (6 ayes, 0 nays, 0 absent)  All voting aye, motion carried.

Resolution No. 06-15:  A Resolution Appointing Dennis Herzing to Serve as Authorized Agent of the Illinois Municipal Retirement Fund for the Village of Freeburg.  Trustee Mary Krieg motioned to approve Resolution No. 06-15 by title only and Trustee Rita Baker seconded the motion.  ROLL CALL:  Trustee Mary Krieg – aye; Trustee Rita Baker – aye; Trustee Charlie Mattern – aye; Trustee Tony Miller – aye; Trustee Corby Valentine – aye; and, Trustee Kevin Groth – aye.  (6 ayes; 0 nays; 0 absent)  All voting aye, motion carried.

ORDINANCES:

Ordinance No. 1212:  An Ordinance Amending Sections Of The Revised Code Of The Village Of Freeburg, St. Clair County, Illinois (Subdivision Code – Subgrade Stabilization).  Trustee Tony Miller motioned to approve Ordinance No. 1212 by title only and Trustee Corby Valentine seconded the motion.  ROLL CALL:  Trustee Tony Miller – aye; Trustee Corby Valentine  - aye; Trustee Kevin Groth – aye; Trustee Charlie Mattern – aye; Trustee Mary Krieg – aye; Trustee Rita Baker – aye.  (6 ayes, 0 nays, 0 absent)  Motion carried. 

Ordinance No. 1213:  An Ordinance Supplementing Ordinance No. 1179.  Trustee Rita Baker motioned to approve Ordinance No. 1213 by title only and Trustee Mary Krieg seconded the motion.  ROLL CALL:  Trustee Rita Baker – aye; Trustee Mary Krieg – aye; Trustee Charlie Mattern – aye; Trustee Corby Valentine – aye; Trustee Tony Miller – aye; and, Trustee Kevin Groth – aye.  (6 ayes, 0 nays, 0 absent)  Motion carried.

OLD BUSINESS:   Trustee Mary Krieg asked if the Village was putting up more lights.  It was reported the Village is putting up more lights and the company knows there are problems with the light poles.

            Trustee Kevin Groth asked about Kaiser electric (meeting with Monroe County Electric Coop); $25,000 Grant (working on submitting scope of project);  Kaiser Road (Attorney Steve Wigginton will meet with Mr. Gale Hake to review); and, status of IMRF Audit (Mrs. Miller is the authorized agent and she is to respond to IMRF’s request).

            Trustee Corby Valentine asked about the sirens going off during the last storm.  Coordinator Kramer explaining the situation.

NEW BUSINESS:

APPOINTMENTS:  Mayor Ray Danford appointed Attorney Steve Wigginton as the interim Village of Freeburg’s attorney.  Trustee Charlie Mattern motioned to approve the appointment of Attorney Steve Wigginton as the interim Village’s attorney effective March 20, 2006, and Trustee Tony Miller seconded the motion.  (6 ayes, 0 nays, 0 absent)  Motion carried.

COMMITTEE MEETING MINUTES:

Public Works Committee Meeting (Trash/Water/Sewer):  Trustee Charlie Mattern reported on the Public Works Committee Meeting held Wednesday, February 15, 2006, 5:30 p.m.

            Trustee Mattern reported the master meters will be replaced tin the mobile home parks by May, 2006.  Mr. Dave Self will be invited to the meeting scheduled for April 19, 2006, to report on his installments.

            The Committee was approached by Mr. Wayne Jung regarding landlords and renters concerning utility bills.  The Committee will continue to look into this matter.

            Mr. Chad Rhutasel approached the Committee about the sewer backup he had with their apartments on Sunset Drive.  This is an ongoing issue at this time.

            The ordinance was passed for the master meters.

            The Committee discussed the trash service for families along Turkey Hill Land and Rock Hill Lane.  This is an ongoing project.

Public Property Committee Meeting (Streets/Municipal Center/Pool/Parks & Recreation):  Trustee Tony Miller reported on the Public Property Committee Meeting held Wednesday, February 15, 2006, 6:30 p.m.

            `Trustee Miller gave up date regarding the Woodsview Drive bid.

            Trustee Tony Miller motioned to enter into an agreement with Rhutasel and Associates, Incorporated for the 2006 MFT Program and Trustee Corby Valentine seconded the motion.  ROLL CALL:  Trustee Tony Miller – aye; Trustee Corby Valentine – aye; Trustee Kevin Groth – aye; Trustee Mary Krieg – aye; Trustee Charlie Mattern – aye; and, Trustee Rita Baker – aye.  (6 ayes, 0 nays 0 absent)  Motion carried.

            Trustee Tony Miller motioned to recommend the Village Board pay half of the installation of the 3M Opticom System on Route 13/15 in the amount of $4,350.00 and Trustee Corby Valentine seconded the motion.  ROLL CALL:  Trustee Tony Miller – aye; Trustee Corby Valentine – aye; Trustee Charlie Mattern – aye; Trustee Mary Krieg – aye; Trustee Rita Baker – aye; and Trustee Kevin Groth – aye.  (6 ayes, 0 nays, 0 absent)  Motion carried.

            Trustee Miller also reported the committee discussed soil stabilization and Mr. Edward “Sparky” Wilson’s retirement.

SWIMMING POOL SEASON:

            Trustee Tony Miller motioned to purchase ten (10) chaise lounges and ten (10) chairs for the 2006 Swimming Pool Season and Trustee Rita Baker seconded the motion.  ROLL CALL:  Trustee Tony Miller – aye; Trustee Rita Baker – aye; Trustee Mary Krieg – aye; Trustee Charlie Mattern – aye; Trustee Corby Valentine – aye; and, Trustee Kevin Groth – aye.  (6 ayes, 0 nays, 0 absent)  Motion carried.

            Trustee Tony Miller motioned to approve ten (10) visit passes at a cost of $35.00 for child or adult; in-town and out-of-town and Trustee Rita Baker seconded the motion.  All voting aye, motion carried.

            Trustee Tony Miller motioned to rehire Mr. Scott Schulz, Ms. Renee Greenlee and Mrs. Dori Krauss as co-managers for the 2006 Swimming Pool Season at a salary of $2,750.00 each and Trustee Rita Baker seconded the motion.  ROLL CALL:  Trustee Tony Miller – aye; Trustee Rita Baker – aye; Trustee Kevin Groth – aye; Trustee Corby Valentine – aye; Trustee Charlie Mattern – aye; and, Trustee Mary Krieg – aye.  (6 ayes, 0 nays, 0 absent)  Motion carried.

            An ad will be put into The Freeburg Tribune advertising for lifeguards and concession stand workers.

            Trustee Tony Miller motioned to increase the salary of the lifeguards and concession stand workers by $0.25 per hour and Trustee Rita Baker seconded the motion.  ROLL CALL:  Trustee Tony Miller – aye; Trustee Rita Baker – aye; Trustee Mary Krieg – aye; Trustee Charlie Mattern – aye; Trustee Corby Valentine – aye; and, Trustee Kevin Groth – aye.  (6 ayes, 0 nays, 0 absent)  Motion carried.

Fees for the Swimming Pool 2006 Season will remain the same as 2005.

            Mr. Larry Page is being contacted by the Village about painting murals at the swimming pool.

            Trustee Tony Miller motioned to approve the hours for the 2006 Swimming Pool Season 12 Noon to 8:00 p.m. daily and Trustee Rita Baker seconded the motion.  All voting aye, motion carried.

            The Concession Stand needs work and a window will be removed on the west side of the building.

            A letter from Mr. Daniel Mank will be sent to the Police Committee.

            The Committee reviewed the rules on burning yard waste.

            An advertisement will be listed for summertime, part-time employment.

            Trustee Groth reported on State Street signs.

            Discussion was held regarding grants for the swimming pool, Main Street restoration and curbing on White Street.

Electric Committee Meeting:  Trustee Corby Valentine reported on the Electric Committee Meeting held Tuesday, February 21, 2006, 5:00 p.m.

            Trustee Corby Valentine motioned to accept the bid for the Route 13/15 Electric Relocation Bid in the amount of $206,687.00 and Trustee Mary Krieg seconded the motion.  ROLL CALL:  Trustee Corby Valentine – aye; Trustee Mary Krieg – aye; Trustee Rita Baker – aye; Trustee Charlie Mattern – aye; Trustee Kevin Groth – aye; and, Trustee Tony Miller – aye.  (6 ayes, 0 nays, 0 absent)  Motion carried.

            Trustee Valentine reported other bids came in way above for the new Power Plant.  Administrator Herzing and Public Works Director Dintelmann are reviewing them.

            Trustee Corby Valentine motioned to pay Mr. Frederick Helms $1,218.00 and Mr. Dale Helms $609.00 for crop damages related to the electric utility easement installation and Trustee Tony Miller seconded the motion.  ROLL CALL:  Trustee Corby Valentine – aye; Trustee Tony Miller – aye; Trustee Kevin Groth – aye; Trustee Rita Baker – aye; Trustee Mary Krieg – aye; and, Trustee Charlie Mattern.  (6 ayes, 0 nays, 0 absent)  Motion carried.

            Trustee Corby Valentine motioned to pay Korte & Luitjohan Contractors $14,400.00 for beginning work on the new Freeburg Power Plant and Trustee Mary Krieg seconded the motion.  ROLL CALL:  Trustee Corby Valentine – aye; Trustee Mary Krieg – aye; Trustee Rita Baker – aye; Trustee Charlie Mattern – aye; Trustee Kevin Groth – aye; and, Trustee Tony Miller – aye.  (6 ayes, 0 nays, 0 absent)  Motion carried.

            Trustee Corby Valentine motioned to recommend paying $3,276.00 to Hughes Supply for the design of the substation structures and Trustee Tony Miller seconded the motion.  ROLL CALL:  Trustee Corby Valentine – aye; Trustee Tony Miller – aye; Trustee Kevin Groth – aye; Trustee Charlie Mattern – aye; Trustee Mary Krieg – aye; and, Trustee Rita Baker – aye.  (6 ayes, 0 nays, 0 absent)  Motion carried.

            Trustee Valentine reported Christmas decorations for the new light poles were discussed.  Further discussion is being done.

            The new Power Plant building is going to have a green roof with sandstone walls.

            Trustee Tony Miller motioned to advertise up to two (2) positions for the Public Works Department and Trustee Rita Baker seconded the motion.  All voting aye, motion carried.

UPCOMING MEETINGS:

Presidents’ Day Holiday, Monday, February 20, 2006

Electric Relocation Bid, Tuesday, February 21, 2006, 2:00 p.m.

Electric Committee Meeting, Tuesday, February 21, 2006, 5:00 p.m.

Board Meeting, Tuesday, February 21, 2006, 7:30 p.m.

Committee As A Whole Meeting (Smithton), Saturday, February 25, 2006, 10:00 a.m.

Finance Committee Meeting, Wednesday, March 1, 2006, 6:00 p.m.

Legal & Ordinance Committee Meeting, Wednesday, March 1, 2006, 7:00 p.m.

            (Annexation/Building/Zoning/Subdivision)

Water Relocation Bid, Friday, March 3, 2006, 10:00 a.m.

Board Public Hearing, Vick Annexation, Monday, March 6, 2006, 7:15 p.m.

Public Hearing, Freeburg Care Center Sidewalks, Monday, March 6, 2006, 7:15 p.m.

Board Meeting, Monday, March 6, 2006, 7:30 p.m.

VILLAGE PRESIDENT’S AND TRUSTEES’ COMMENTS:

Trustee Charlie Mattern:  Nothing

Trustee Mary Krieg:  Administrator Herzing and Administrative Assistant Louthan are researching ways to make the paying of utility bills easier.

Trustee Rita Baker:  Nothing

Trustee Corby Valentine:  Nothing

Trustee Tony Miller:  Would like to invite everyone to attend the Boy Scouts Cake/Silent Auction on March 10, 2006, at St. Josephs Center at 7:00 p.m. and taking donations for the auction.

Trustee Kevin Groth:  Heard it on the street about the IMRF Audit.

Administrator Dennis Herzing:  Nothing

Public Works Director Ron Dintelmann:  Nothing

Chief Mel Woodruff:  Nothing

Treasurer Bryan Vogel:  Nothing

Administrative Assistant Billie Louthan:  Nothing

ADJOURN:

All voting aye, motion carried.

                                                                                                Billie Louthan, Deputy Clerk