FREEBURG REGULAR BOARD MEETING

FREEBURG REGULAR BOARD MEETING

Monday, June 5, 2006

7:30 p.m.

CALL TO ORDER: Mayor Raymond Danford called the Regular Board Meeting to order at 7:30 p.m., on Monday, June 5 2006, in the Freeburg Municipal Center Board Room.

PLEDGE OF ALLEGIANCE: Those present and Board Members recited the Pedge of Allegiance.

ROLL CALL: The following Board Members were present: Trustee Charlie Mattern – absent; Trustee Mary Krieg – present; Trustee Rita Baker – here; Trustee Corby Valentine – here; Trustee Tony Miller – absent; Trustee Kevin Groth – here; and, Mayor Ray Danford – here. (5 present, 2 absent) Mayor Danford reported there is a quorum. Trustee Charlie Mattern entered the meeting at 7:37 p.m.

MINUTES OF PREVIOUS MEETING: Trustee Rita Baker motioned to approve the minutes of May 15, 2006, and Trustee Mary Krieg seconded the motion. Motion carried.

SPECIAL BOARD MEETING: Mayor Ray Danford reported on the Special Board Meeting held on Thursday, May 25, 2006. The meeting was to discuss the Village’s abatement of taxes levied for the year 2005 to pay the principal of and interest on $5,960,000 general obligation bonds (Electric System Alternate Revenue Source). Trustee Mary Krieg motioned to approve the minutes of the Special Board Meeting on Thursday, May 25, 2006 and Trustee Corby Valentine seconded the motion. All voting aye, motion carried.

FINANCE: Trustee Mary Krieg motioned to pay the Village’s expenses at a cost of $108,874.07 and Trustee Corby Valentine seconded the motion. ROLL CALL: Trustee Mary Krieg – aye; Trustee Corby Valentine – aye; Trustee Kevin Groth – aye; Trustee Rita Baker – aye; Trustee Tony Miller – absent; and, Trustee Charlie Mattern – absent. (4 aye, 0 nays, 2 absent) Motion carried.

Trustee Krieg reported stipends are a dead issue due to veto and supervisors raises were discussed.

TREASURER’S REPORT: Treasurer Bryan Vogel reported nothing at this time.

ESDA REPORT: Mayor Danford made reference to Mr. Kramer’s report placed at each trustees’ position.

ATTORNEY’S REPORT: Attorney Fred Keck had nothing to report.

PUBLIC PARTICIPATION: Nothing

REPORTS AND CORRESPONDENCE:

Harris Family Thank You: The Village received a thank you note for flowers sent to Mr. Larry Harris’ funeral.

Relay For Life Request - Security: Ms. Rhonda Pour requested security assistance from the Freeburg Police Department for the Relay For Life. Trustee Rita Baker motioned to have the Freeburg Police Department assist with security for the Relay For Life and Trustee Mary Krieg seconded the motion. ROLL CALL: Trustee Rita Baker – aye; Trustee Mary Krieg – aye; Trustee Corby Valentine – aye; Trustee Kevin Groth – aye; Trustee Tony Miller – absent; Trustee Charlie Mattern – absent (4 ayes, 0 nays, 2 absent)

Old Newsboys Day Request: Trustee Rita Baker motioned to proclaim November 16, 2006, as “Old Newsboys Day” in Freeburg and Trustee Mary Krieg seconded. All voting aye, motion carried. A proclamation will be prepared closer to the date.

Patriotic Sisters Event: Trustee Rita Baker motioned to allow the Patriotic Sisters have their event in the Village Park and Trustee Mary Krieg seconded the motion. All voting aye, motion carried.

Trustee Charlie Mattern entered the Regular Board Meeting at 7:37 p.m.

RECOMMENDATIONS OR ACTIONS OF BOARDS AND COMMISSIONS:

Freeburg Development Corporation: Trustee Mary Krieg motioned to approve the final plat for the Freeburg Development Corporation and Trustee Rita Baker seconded the motion. ROLL CALL: Trustee Mary Krieg – aye; Trustee Rita Baker – aye; Trustee Charlie Mattern – aye; Trustee Corby Valentine – aye; Trustee Kevin Groth – aye; and Trustee Tony Miller – absent. (5 ayes, 0 nays, 1 absent) Motion carried.

CONTRACTS, RELEASES, AGREEMENTS AND ANNEXATIONS: None

BIDS:

2006 MFT Award of Material Letting: Trustee Rita Baker motioned to accept the 2006 MFT bid for oil to E. J. Dougherty Oil & Stone, Incorporated and rock for Items 1 & 3 to Beelman Truck Company and Item 2 to Roy Wolfmeier Truck Service and Trustee Mary Krieg seconded the motion. ROLL CALL: Trustee Rita Baker – aye; Trustee Mary Krieg – aye; Trustee Charlie Mattern – aye; Trustee Corby Valentine – aye; Trustee Kevin Groth – aye; and, Trustee Tony Miller - absent. (5 ayes, 0 nays, 1 absent) Motion carried.

RESOLUTIONS:

Resolution No. 06-23: A Resolution Approving Specific Salaries For Full-Time And Part-Time Employees Of The Village Of Freeburg (Supervisors/Electric Department/Clerks). Trustee Mark Krieg motioned to approve Resolution No. 06-23 by title only and Trustee Rita Baker seconded the motion. ROLL CALL: Trustee Mary Krieg – aye; Trustee Rita Baker – aye; Trustee Kevin Groth – no; Trustee Corby Valentine – aye; Trustee Charlie Mattern – no; Trustee Tony Miller – absent; and, Mayor Ray Danford – aye. (4 ayes, 2 nays, 1 absent) Motion carried.

ORDINANCES:

Ordinance No. 1219: An Ordinance Amending Sections Of The Revised Code Of The Village Of Freeburg, St. Clair County, Illinois (Office Manager). Trustee Rita Baker motioned to approve Ordinance No. 1219 by title only and Trustee Mary Krieg seconded the motion. ROLL CALL: Trustee Rita Baker – aye; Trustee Mary Krieg – aye; Trustee Charlie Mattern – aye; Trustee Kevin Groth – aye; Trustee Corby Valentine – aye; and, Trustee Tony Miller – absent. (5 ayes, 0 nays, 1 absent) Motion carried.

Ordinance No. 1220: An Ordinance Amending Sections Of The Revised Code Of The Village Of Freeburg, St. Clair County, Illinois (Finance Clerk). Trustee Rita Baker motioned to approve Ordinance No. 1220 by title only and Trustee Mary Krieg seconded the motion. ROLL CALL: Trustee Rita Baker – aye; Trustee Mary Kreig – aye; Trustee Corby Valentine – aye; Trustee Charlie Mattern – aye; Trustee Kevin Groth – aye; and, Trustee Tony Miller – absent (5 ayes, 0 nays, 1 absent) Motion carried.

OLD BUSINESS: Nothing

NEW BUSINESS: Nothing

APPOINTMENTS: None

COMMITTEE MEETING MINUTES:

Personnel and Public Safety Committee Meeting (Personnel/Police/ESDA/Police Negotiations/Fire): Trustee Rita Baker reported on the Personnel and Public Safety Committee Meeting held Monday, May 15, 2006, 6:00 p.m.

Trustee Baker reported the Personnel Committee discussed personnel raises and job descriptions.

Public Works Committee Meeting (Water, Sewer and Trash): Trustee Charlie Mattern reported on the Public Works Committee Meeting held on Wednesday, May 17, 2006, 5:30 p.m.

Trustee Mattern reported on items discussed at the meeting – radio reads, Ehret waterline status, fire hydrant testing, ongoing study of wastewater system, trash rates and sewer rates.

Personnel and Public Safety Committee Meeting (Personnel/Police/ESDA/Police Negotiations/Fire). Trustee Rita Baker reported on the Personnel and Public Safety Committee Meeting held Thursday, May 25, 2006, 8:00 p.m.

Trustee Baker reported everything was taken care of for the Office Manager and Finance Clerk.

Trustee Rita Baker motioned to hire Kelsey Blackwell as a concession stand worker at an hourly rate of $6.00 and Trustee Kevin Groth seconded the motion. ROLL CALL: Trustee Rita Baker – aye; Trustee Kevin Groth – aye; Trustee Charlie Mattern – aye; Trustee Mary Krieg – aye; Trustee Corby Valentine – aye; and, Trustee Tony Miller – absent. (5 ayes, 0 nays, 1 absent) Motion carried.

UPCOMING MEETINGS:

Legal & Ordinance Committee Meeting, Friday, June 9, 2006, 4:00 p.m.

Electric Committee Meeting, Wednesday, June 14, 2006, 5:00 p.m.

Personnel & Public Safety Committee Meeting, Wednesday, June 14, 2006, 6:00 p.m.

Board Meeting, Monday, June 19, 2006, 7:30 p.m.

VILLAGE PRESIDENT’S AND TRUSTEES’ COMMENTS:

Trustee Charlie Mattern: Thanks on behalf of the Swim Team for support. Made $760 on beating up old car. Remember the concerts in the Village Park. My no vote was no indication on those that were up for a salary increase.

Trustee Mary Krieg: Nothing

Trustee Rita Baker: Nothing

Trustee Corby Valentine: Nothing.

Trustee Tony Miller: Absent.

Trustee Kevin Groth: My no vote is the same as Charlie’s.

Mayor Ray Danford: Nothing

STAFF:

Administrator Dennis Herzing: Absent

Public Works Director Ron Dintelmann: Nothing

Chief Mel Woodruff: Nothing

Treasurer Bryan Vogel: Nothing

Assistant Public Works Director John Tolan: Nothing

Trustee Mattern reported the Public Works Committee Meeting would be Wednesday, June 21, 2006, 4:00 p.m., so that Mr. Larry Rhutasel could attend.

Trustee Rita Baker motioned to adjourn at 7:55 p.m. and Trustee Mary Krieg seconded the motion. All voting aye, motion carried.

Billie Louthan, Village Clerk

Office Manager

FREEBURG REGULAR BOARD MEETING

Monday, June 19, 2006

7:30 p.m.

CALL TO ORDER: Mayor Raymond Danford called the Regular Board Meeting to order at 7:30 p.m., on Monday, June 19, 2006, in the Freeburg Municipal Center Board Room.

PLEDGE OF ALLEGIANCE: Those present and Board Members recited the Pledge of Allegiance.

ROLL CALL: Trustee Charlie Mattern – here; Trustee Mary Krieg – aye; Trustee Rita Baker – here; Trustee Corby Valentine – here; Trustee Tony Miller – absent; Trustee Kevin Groth – here; and, Mayor Raymond Danford. (6 present, 1 absent) Mayor Danford announced there is a quorum.

MINUTES OF PREVIOUS MEETING: Trustee Rita Baker motioned to approve the minutes of Monday, June 5, 2006, reference the Vera K. Barthel annexation as presented and Trustee Mary Krieg seconded the motion. (5 ayes, 0 nays, 1 absent) All voting aye, motion carried

Trustee Rita Baker motioned to approve the minutes of Monday, June 5, 2006, reference the Sugar Creek Estates Land Trust, JLP Homes annexation as presented and Trustee Mary Krieg seconded the motion. (5 ayes, 0 nays, 1 absent) All voting aye, motion carried

Trustee Rita Baker motioned to approve the minutes of Monday, June 5, 2006, as presented and Trustee Mary Krieg seconded the motion. (5 ayes, 0 nays, 1 absent) All voting aye, motion carried.

FINANCE: Trustee Mary Krieg reported Finance had nothing.

TREASURER’S REPORT: Trustee Rita Baker motioned to approve the Treasurer’s Report ending December 31, 2005, and Trustee Mary Krieg seconded the motion. (5 ayes, 0 nays, 1 absent) All voting aye, motion carried

ATTORNEY’S REPORT: Attorney Fred Keck had nothing to report.

ESDA REPORT: Nothing

PUBLIC PARTICIPATION: Nothing.

REPORTS AND CORRESPONDENCE:

Freeburg Homecoming Parade Request: The Board members discussed the route of the 2006 Homecoming Parade. Trustee Kevin Groth felt the parade should be on the main street since the construction is done and the highway looks great, we have new light posts and new sidewalks. We should be showing off our community to the public. Administrator Dennis Herzing and Public Works Director Ron Dintelmann have a meeting with IDOT and will ask about using State Street for the parade. Trustee Mary Krieg stated it is easier to have traffic control on State Street and benefits the horses on State Street. Trustee Mary Krieg motioned to table the subject at this time and Trustee Rita Baker seconded the motion. All voting aye, the motion was passed.

RECOMMENDATIONS OF BOARDS AND COMMISSIONS: Nothing

CONTRACTS, RELEASES, AGREEMENTS AND ANNEXATIONS:

Ehret Plumbing Pay Request No. 3: Trustee Rita Baker motion to pay Ehret Plumbing Pay Request No. 3 for $53,974.49 and Trustee Mary Krieg seconded the motion. ROLL CALL: Trustee Rita Baker – aye; Trustee Mary Krieg – aye; Trustee Charlie Mattern – aye; Trustee Corby Valentine – aye; Trustee Kevin Groth – aye; and, Trustee Tony Miller – absent. (5 ayes, 0 nays, 1 absent) Motion carried.

Trustee Rita Baker motioned to approve Rhutasel and Associates, Incorporated to forward the pay request and engineering invoices to IDOT for reimbursement and Trustee Corby Valentine seconded the motion. ROLL CALL: Trustee Rita Baker – aye; Trustee Corby Valentine – aye; Trustee Kevin Groth – aye; Trustee Charlie Mattern – aye; Trustee Mary Krieg – aye; and Trustee Tony Miller – absent. (5 ayes, 0 nays, 1 absent) Motion carried.

Trustee Rita Baker motioned to approve Change Order No. 2 for the waterline project at a cost of $19,894.50 and Trustee Corby Valentine seconded the motion. ROLL CALL: Trustee Rita Baker – aye; Trustee Corby Valentine – aye; Trustee Kevin Groth – aye; Trustee Charlie Mattern – aye; Trustee Mary Krieg – aye; and Trustee Tony Miller – absent. (5 ayes, 0 nays, 1 absent) Motion carried.

Payment No. 3 Request – Korte & Luitjohan: Trustee Corby Valentine motioned to approve payment of $138,915.00 to Korte & Luitjohan for the Freeburg Power Plant and Trustee Mary Krieg seconded the motion. ROLL CALL: Trustee Corby Valentine – aye; Trustee Mary Krieg – aye; Trustee Rita Baker – aye; Trustee Charlie Mattern – aye; Trustee Kevin Groth – aye; and, Trustee Tony Miller – absent. (5 ayes, 0 nays, 1 absent) Motion carried.

Power Plant Installation Change Order No. 1: Trustee Rita Baker motioned to approve Change Order No. 1 at the Freeburg Power Plant at a cost of $10,598.00 and Trustee Corby Valentine seconded the motion. ROLL CALL: Trustee Rita Baker – aye; Trustee Corby Valentine – aye; Trustee Kevin Groth – aye; Trustee Charlie Mattern – aye; Trustee Mary Krieg – aye; and, Trustee Tony Miller – absent. (5 ayes, 0 nays, 1 absent) Motion carried.

BIDS: Nothing

RESOLUTIONS: None

ORDINANCES:

Ordinance No. 1221: An Ordinance Specifying Appropriation Procedure. Trustee Mary Krieg motioned to approve Ordinance No. 1221 by title only and Trustee Rita Baker seconded the motion. ROLL CALL: Trustee Mary Krieg – aye; Trustee Rita Baker - aye; Trustee Charlie Mattern – aye; Trustee Kevin Groth – aye; Trustee Corby Valentine – aye; and, Trustee Tony Miller – absent. (5 ayes, 0 nays, 1 absent) Motion carried.

Ordinance No. 1222: An Ordinance Annexing Certain Territory To The Village Of Freeburg, St. Clair County, Illinois (Vera Barthel Property) Trustee Rita Baker motioned to approve Ordinance No. 1222 by title only and Trustee Kevin Groth seconded the motion. ROLL CALL: Trustee Rita Baker – aye; Trustee Kevin Groth – aye; Trustee Charlie Mattern – aye; Trustee Mary Krieg – aye; Trustee Corby Valentine – aye; and, Trustee Tony Miller – absent. (5 ayes, 0 nays, 1 absent) Motion carried.

Ordinance No. 1223: An Ordinance Annexing Certain Territory To The Village Of Freeburg, St. Clair County, Illinois (Sugar Creek Estates Land Trust) Trustee Kevin Groth motioned to approve Ordinance No. 1223 by title only and Trustee Rita Baker seconded the motion. ROLL CALL: Trustee Kevin Groth – aye; Trustee Rita Baker – aye; Trustee Corby Valentine – aye; Trustee Mary Krieg – aye; Trustee Charlie Mattern – aye; and, Trustee Tony Miller – absent. (5 ayes, 0 nays, 1 absent) Motion carried.

OLD BUSINESS: Nothing

NEW BUSINESS: Nothing

APPOINTMENTS: None

COMMITTEE MEETING MINUTES:

Legal and Ordinance Committee Meeting: Trustee Kevin Groth reported on the Legal and Ordinance Committee Meeting held Friday, June 9, 2006, 4:00 p.m.

Trustee Groth reported the Committee talked with Mr. Dirk Downen about possible annexation and development on the southwest side of theVillage. He was concerned about the impact fee and how it would affect his project. The Village may want to change the ordinance for a long-term solution. Will continue to investigate the issue.

Discussed the letter from the fire marshal concerning fireworks. Sent to our attorney for review. Trustee Mary Krieg felt the Village should be considering safety for our community.

Public Property Committee Meeting: Trustee Rita Baker reported on the Public Property Committee Meeting held Tuesday, June 13, 2006, at 5:00 p.m. Trustee Tony Miller was absent.

SWIMMING POOL:

It was reported the Committee discussed aerobic classes being offered two (2) nights a week for four (4) weeks at a cost of in-town - $45.00/out-of-town - $50.00, beginning July 11, 2006 – august 3, 2006 (5 years and up).

Did not have swimming lessons the first session because there was not enough participants.

The lounge chairs are popular and may order more.

STREETS:

The Industrial Park grass is being cut in-house.

Waste Management has been contacted about black marks and leakage on roadways.

Discussed the parking issue around the Freeburg High School. Sent to Police Committee.

Masonic Lodge has a drainage problem in the street

Oiling on June 21, 2006, for Woodsview, Country Lane and grade school parking lot. On August 29, 2006 – August 31, 2006, the rest of the scheduled streets will be oiled.

New light posts are being repaired by the company.

Mr. Phil Sheets advised the Village that a problem agreed to in the preannexation has not been taken care of.

Animal control duties were discussed. Sent to the Police Committee.

Trustee Corby Valentine asked if Waste Management has responded to our requests? Administrator Herzing reported he has talked to them and they are going to clean the areas up.

Electric Committee Meeting: Trustee Corby Valentine reported on the Electric Committee Meeting held Wednesday, June 14, 2006, at 5:00 p.m.

Already approved paying new Power Plant Pay Request No. 3.

Mr. David Stephens gave a progress report on the Power Plant.

Approved Change Order.

Two months behind on the project. There will be an additional cost.

The AmerenIP underground primary currently cuts through the parking lot. We will advise AmerenIP that the line cannot cut through the Power Plant property.

The new light posts are being repaired by Shakespeare Company.

The URGE test has been completed and it was successful.

Personnel and Public Safety Committee Meeting: Trustee Rita Baker reported on the Personnel and Public Safety Committee Meeting held Wednesday, June 14, 2006, at 6:00 p.m.

POLICE DEPARTMENT:

Discussed the CENCOM 2006 billing. Trustee Rita Baker motioned to approve payment of $10,137.14 for the CENCOM billing for July, 2006 and Trustee Mary Krieg seconded the motion. ROLL CALL: Trustee Rita Baker – aye; Trustee Mary Krieg – aye; Trustee Charlie Mattern – aye; Trustee Corby Valentine – aye; Trustee Kevin Groth – aye; and, Trustee Tony Miller – absent. (5 ayes, 0 nays, 1 absent) All voting aye, motion carried.

Trustee Rita Baker motioned to approve payment of $10,137.15 for the CENCOM billing for December, 2006 and Trustee Mary Krieg seconded the motion. ROLL CALL: Trustee Rita Baker – aye; Trustee Mary Krieg – aye; Trustee Charlie Mattern – aye; Trustee Corby Valentine – aye; Trustee Kevin Groth – aye; and, Trustee Tony Miller – absent. (5 ayes, 0 nays, 1 absent) All voting aye, motion carried.

Talked about the Freeburg High School parking. Tabled.

Talked about Animal Control. Place an ad in the paper to advertise the position.

Talked about the Homecoming Parade route.

Trustee Rita Baker motioned to pay SILEC $675.00 for training of nine, full-time officers and Trustee Mary Krieg seconded the motion. ROLL CALL: Trustee Rita Baker – aye; Trustee Mary Krieg – aye; Trustee Corby Valentine – aye; Trustee Charlie Mattern – aye; Trustee Kevin Groth – aye; and, Trustee Tony Miller – absent. (5 ayes, 0 nays, 1 absent) All voting aye, motion carried.

Chief Mel Woodruff completed paperwork for the 2007 Tobacco Compliance Grant worth $1,300.00.

PERSONNEL COMMITTEE:

The Committee discussed the drug screening.

UPCOMING MEETINGS:

Public Works Committee Meeting, Tuesday, June 27, 2006, 4:00 p.m.

Personnel and Public Safety Committee Meeting,

Finance Committee Meeting, Wednesday, June 28, 2006, 5:00 p.m.

Board Meeting, Monday, July 3, 2006, 7:30 p.m.

VILLAGE PRESIDENT’S AND TRUSTEES’ COMMENTS:

Trustee Charlie Mattern: Nothing.

Trustee Mary Krieg: Nothing.

Trustee Rita Baker: Nothing.

Trustee Corby Valentine: Main Street completed nicely and would like to thank the Village staff for cleaning up after the storm.

Trustee Tony Miller: Absent.

Trustee Kevin Groth: No. Not at this time.

Administrator Dennis Herzing: Nothing.

Public Works Director Ron Dintelmann: Nothing.

Assistant Public Works Director John Tolan: Nothing.

Chief Mel Woodruff: Nothing.

Treasurer Bryan Vogel: Nothing.

Office Manager Billie Louthan: Nothing.

ADJOURN: Trustee Rita Baker motioned to adjourn at 8:10 p.m. and Trustee Mary Krieg seconded the motion. All voting aye, motion carried.

Billie Louthan, Village Clerk