FREEBURG REGULAR BOARD MEETING

June 21, 2004 at 7:30 p.m.

 

 

CALL TO ORDER: The Freeburg Regular Board Meeting was called to order at 7:30 p.m., on Monday, 06/21/04, in the Freeburg Municipal Center by Mayor Allen Watters.

 

PLEDGE OF ALLEGIANCE: The Board members and those present recited the Pledge of Allegiance.

 

ROLL CALL: The following Board Members were Present Trustee Rita Baker -here; Trustee Tom Gaby -here; Trustee Mary Krieg -here; Trustee Tony Miller - here; Trustee Paul Janssen - here; Trustee Tracy Coughlin - here; Mayor Allen Watters - here; Mayor Allen Watters announced there is a quorum.

 

MINUTES OF PUBLIC HEARING: Motion made by Trustee Coughlin and seconded by Trustee Gaby approving the minutes on 06/07/04, 2004-05 Appropriation Meeting.  Motion Carried. (6 ayes; 0 nay; 0 absent).

 

MINUTES OF PREVIOUS MEETING: Motion made by Trustee Baker and seconded by Trustee Gaby approving the minutes on 06/07/04.  Motion Carried. (6 ayes; 0 nay; 0 absent).

 

FINANCE COMMITTEE MEETING:

TRUSTEE PAUL JANSSEN REPORTING

 

No report was presented.

 

TREASURER REPORT:  Motion made by Trustee Janssen and seconded by Trustee Baker approving the Treasurers report. Motion Carried. (6 ayes; 0 nay; 0 absent).

 

ATTORNEY’S REPORT:

Attorney Greg Nold reporting:

No report was presented

 

ESDA REPORT:

Eugene Kramer not present:    

No report presented.

 

PUBLIC PARTICIPATION: none

 

REPORTS AND CORRESPONDENCES:

 

A letter from Ms. Sue Moritz opposing the rezoning parcels numbered 14-9.0-4-409-011, 14-19.0-409-018, 14-19.0409-013, and 14-19.0-409-017 from Single–Family Residential to Light Industrial.

 

 

A letter from Ms. Donna Martin opposing the rezoning parcels numbered 14-9.0-4-409-011, 14-19.0-409-018, 14-19.0409-013, and 14-19.0-409-017 from Single–Family Residential to Light Industrial.

 

A letter from Ms. Alyce Joyce Dickerson opposing the rezoning parcels numbered 14-9.0-4-409-011, 14-19.0-409-018, 14-19.0409-013, and 14-19.0-409-017 from Single–Family Residential to Light Industrial.

 

RECOMMENDATIONS OR ACTIONS OF BOARD & COMMISSIONS: Motion made by Trustee Janssen and seconded by Trustee Coughlin to accept the Plan Commission recommendation for rezoning Alice D. Classen, LTD, from Agricultural “A” to Highway Business “B-2”.  Roll Call: Trustee Rita Baker – aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - aye; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent)

 

Discussion – Public Participation:  Attorney Jay Downing discussed the growing of Dambacher’s Trucking business and how it would only be in the best interest to Mr. Dambacher to change the zoning and not the residence.  Residents Jim Lester, Dave Stafford, Donna Martin, Sue Moritz stated various reason why the re-zoning should not happen, such as safety, noise, and destruction of lawns, sidewalks and streets.  Brad Watkins spoke on behalf of Mr. Dambacher, stating he is not a safety issue.  Trustee Gaby expressed that Mr. Dambacher is a great asset to the community and will be trying to find a different direction to take on this issue.

 

Motion made by Trustee Janssen and seconded by Trustee Baker to accept the Plan Commission recommendation for re-zoning Village of Freeburg and Dambacher from single-Family Residential “SR1” to Light Industrial “I-1”.  Roll Call: Trustee Rita Baker – aye; Trustee Tom Gaby - nay; Trustee Mary Krieg - aye; Trustee Tony Miller - nay; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - nay; Motion did not Carried. (3 ayes; 3 nay; 0 absent)

 

 CONTRACTS, RELEASES, AGREEMENTS & ANNEXATIONS: Motion made by Trustee Coughlin and seconded by Trustee Janssen to accept the proposal from B.H.M.G. on the change order from Hughes Supply number 5 for Proposal #1 and #2 in the amount of $1,180.29 – 15kV Express Feeder.  Roll Call: Trustee Rita Baker – aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - aye; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent)

 

Motion made by Trustee Coughlin and seconded by Trustee Miller to accept the proposal from B.H.M.G. on the change order number 3 for Jefferson Road Circuit Project materials, in the amount of $6,589.65.  Roll Call: Trustee Rita Baker – aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - aye; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent)

 

BIDS: none

 

RESOLUTIONS:  none

 

ORDINANCES:   none

 

APPOINTMENTS: none

 

OLD BUSINESS: None

 

NEW BUSINESS: None

 

COMMITTEE MEETINGS

 

ELECTRIC COMMITTEE

TRUSTEE TRACY COUGHLIN REPORTING

Held June 14, 2004 at 4:30 p.m.

 

Discussion was held on the 34.5 KV Project distribution substation, the point in time is going slowly.

 

Motion made by Trustee Coughlin and seconded by Trustee Janssen to pay the 1st pay request from JF Electric in the amount of $42,660.00.  Roll Call: Trustee Rita Baker – aye; Trustee Tom Gaby - aye; Trustee Mary Krieg -aye; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent)

 

Motion made by Trustee Coughlin and seconded by Trustee Gaby to pay the 2nd estimate L.E. Meyers in the amount of $29,477.47.  Roll Call: Trustee Rita Baker – aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - aye; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent)

 

Motion made by Trustee Coughlin and seconded by Trustee Gaby to pay the 3rd estimate L.E. Meyers in the amount of $13,398.98.  Roll Call: Trustee Rita Baker – aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - here; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent)

 

Motion made by Trustee Coughlin and seconded by Trustee Janssen to pay Cooper Power System in the amount of $48,628.28.  Roll Call: Trustee Rita Baker – aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - aye; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent)

 

Motion made by Trustee Coughlin and seconded by Trustee Janssen to except the bid from Hughes Supply not to exceed the amount of $100,000.00.  Roll Call: Trustee Rita Baker – aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - nay; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (5 ayes; 1 nay; 0 absent)

 

Motion made by Trustee Coughlin and seconded by Trustee Miller to go out for bids for the Transformer/Wire for the Village of Freeburg with a call date of Wednesday, July 7, 2004 at 1 pm.  Roll Call: Trustee Rita Baker – aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - aye; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent)

 

WATER & SEWER COMMITTEE

TRUSTEE TOM GABY REPORTING

Held June 16 at 4:30 p.m.

 

Discussion was held on the possibility of Mr. & Mrs. Mike Smith annexing to the Village with the option of connecting with the sewer system.

 

Mr. And Mrs. Paul Anderson are requesting to utilize the deduct water meter for a longer period than the prescribe two months.  The Committee decided they can continue to use of one of the three meters.

 

A memo was discussed regarding Freeburg and Smithton entering into a intergovernmental agreement to construct a regional sanitary system.  Tabled

 

Motion made by Trustee Gaby and seconded by Trustee Coughlin to pay the NPDES permit fees due July 1, 2004 in the amount of $10,000 per facility, under protest.  Roll Call: Trustee Rita Baker – aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - nay; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (5 ayes; 1 nay; 0 absent)

 

STREET COMMITTEE

TRUSTEE PAUL JANSSEN REPORTING

Held June 16, 2004 at 5:30 p.m.

 

Motion made by Trustee Janssen and seconded by Trustee Coughlin accepts the 2004 MFT Program.  Roll Call: Trustee Rita Baker – aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - nay; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (5 ayes; 1 nay; 0 absent)

 

Motion made by Trustee Janssen and seconded by Trustee Coughlin  to reimburse Mr. James Cobb in the amount of $1,021.03 for a accident with one of our Village trucks.  Roll Call: Trustee Rita Baker – aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - aye; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent)

 

Motion made by Trustee Janssen and seconded by Trustee Coughlin to authorize Mayor Watters to sign the agreements with IDOT to use our easement as temporary construction easements.  Roll Call: Trustee Rita Baker – aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - nay; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (5 ayes; 1 nay; 0 absent)

 

PARKS & RECREATION COMMITTEE MEETING

TRUSTEE RITA BAKER REPORTING

Held June 17, 2004 at 5:30 p.m.

 

Report was presented no action taken.

 

UPCOMING MEETINGS:

Personnel Committee Meeting, Tues., June 22, 2004, 4:30 p.m.

Building/Annexation/Zoning, Committee Meeting, Wed, June 23, 2003, 5:30 p.m.

Police Committee, Mon., June 28, 2004, 4:30 p.m.

Industrial Park/Economic Development Committee Meeting, Mon. June 28, 2004, 5:30 p.m.

Finance Committee, Thurs, July 1, 2003, 4:30 p.m.

Fourth of July Holiday –July 5, 2004

Regular Board Meeting, July 6, 2004, 7:30 p.m.

 

VILLAGE PRESIDENT’S AND TRUSTEE’S COMMENTS:

 

MAYOR ALLEN WATTERS: Thanked the Trustees for the consideration on the decision on the Dambacher issue.

 

TRUSTEE RITA BAKER: pass

 

TRUSTEE TOM GABY:  With the decision of the Board regarding Mr. Dambacher, he was hoping to consider in moving to the Industrial Park.

 

TRUSTEE PAUL JANSSEN: pass

 

TRUSTEE MARY KRIEG:  The Board should reconsider the stop light issue.

 

TRUSTEE TRACY COUGHLIN:  Trustee Coughlin wanted everyone the reason he brought the photos on the streets and sidewalks want to show the safety hazard and street destruction.

 

TRUSTEE TONY MILLER: pass

 

JIM SNIDER, VILLAGE ADMINISTRATOR pass

 

RON DINTELMANN, PUBLIC WORKS DIRECTOR: pass

 

GREG NOLD, ATTORNEY:  pass

 

JOHN TOLAN, ASSISTANT PUBLIC WORKS DIRECTOR: pass

 

MEL WOODRUFF, POLICE CHIEF: pass

 

PATRICK SMOKER, ZONING ADMINISTRATOR: pass

 

BILLIE LOUTHAN, ADMINISTRATOR ASSISTANT/DEPUTY CLERK: absent

 

WAYNE FORCADE, TOWNSHIP SUPERVISOR: pass

 

ADJOURN:

Trustee Baker motioned to adjourn at 9:20 p.m. and Trustee Gaby seconded the motion. All Trustees voted aye, motion carried - meeting adjourned.

 

 

 

 

                                                                                                  _____________

                                                                                                   Mary Grau

                                                                                                   Village Clerk