FREEBURG REGULAR BOARD MEETING

July 7, 2003 at 7:30 p.m.

CALL TO ORDER: The Freeburg Regular Board Meeting was called to order at 7:30 p.m., on Monday, 07/07/03, in the Freeburg Municipal Center by Mayor Allen Watters.

PLEDGE OF ALLEGIANCE: The Board members and those present recited the Pledge of Allegiance.

ROLL CALL: The Following Board Members were Present Trustee Rita Baker -here; Trustee Tom Gaby -here; Trustee Mary Krieg - absent; Trustee Tony Miller - here; Trustee Paul Janssen - here; Trustee Tracy Coughlin - here; Mayor Allen Watters - here; The Mayor announced there is a quorum.

MINUTES OF PREVIOUS MEETING: Motion made by Trustee Janssen and seconded by Trustee Coughlin approving the minutes on 06/16/03. Motion Carried. (5 ayes; 0 nay; 1 absent).

FINANCE COMMITTEE MEETING:

Trustee Rita Baker Reporting

Thursday, May 29, 2003 @ 4:30 p.m.

Claims:  Motion made by Trustee Baker and seconded by Trustee Janssen to approve payment of the claims in the amount of $224,109.97.  Roll Call: Trustee Rita Baker – aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - absent; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (5 ayes; 0 nay; 1 absent). 

Petty Cash:  Motion made by Trustee Baker and seconded by Trustee Janssen to approve put $100.00 in the General Petty Cash and $78.00 in the Swimming Pool Petty Cash fund and zero out the Water/Sewer and Electric Petty Cash; Motion Carried. (5 ayes; 0 nay; 1 absent). 

TREASURER REPORT:  2^nd meeting of the month 

ATTORNEY’S REPORT:

Attorney Greg Nold absent: 

ESDA REPORT:

Eugene Kramer not present:     

Report presented – no action taken 

PUBLIC PARTICIPATION: Janet Baechle of Freeburg reported a solution to the problem with drainage on Potter Street.  Tabled 

Mr. Brad Towers discussed the article in the Freeburg Tribune “letter to the editor” written by Dale Towers regarding the occupancy permits issue. 

REPORTS AND CORRESPONDENCES:  

A thank you note from Janice Kay Schumacher – Weiss was read by Mayor Watters

A thank you note from the St. Clair County Health Department for the donations of phone books was read by Mayor Watters

RECOMMENDATIONS OR ACTIONS OF BOARD & COMMISSIONS:  

Motion made by Trustee Janssen and seconded by Trustee Baker to accept the Plan Commission recommendation for changing the lots size on Walnut Street from 80’ to 75’.  There will be a total of (4) four lots instead of (6) six lots.  Motion Carried. (5 ayes; 0 nay; 1 absent). 

Motion made by Trustee Coughlin and seconded by Trustee Gaby to accept the Plan Commission recommendation to increase the maximum percentage of lot coverage to thirty-five percent (35) from twenty-five percent (25).  Motion Carried. (5 ayes; 0 nay; 1 absent). 

BIDS: 

 Electric Circuits Bids:  Motion made by Trustee Coughlin and seconded by Trustee Gaby to approve bids for the Electric 6^th Circuits Expansion from Fletcher-Reinhart Company for the Group “A” in the amount of $11,933.03, Group “B” in the amount of $13,130.00, and Group “D” in the amount of $10,450.00 and for Hughes Supply for Group “C” in the amount of $ 30,438.00 and Group “E” in the amount of $6,122.48 with the total of $72,073.51.  Roll Call: Trustee Rita Baker – aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - absent; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (5 ayes; 0 nay; 1 absent). 

CONTRACTS, RELEASES, AGREEMENTS & ANNEXATIONS: 

Natural Gas:  Illinois Power Natural Gas Industrial Park Owners – Sending back to Industrial Park Committee. 

RESOLUTIONS:  03-12 A Resolution approving specific Salaries for certain Full-Time Employees of the Village of Freeburg:  Motion made by Trustee Gaby and seconded by Trustee Coughlin to adopt resolution 03-12 A Resolution approving specific Salaries for certain Full-Time Employees of the Village of Freeburg:  Roll Call: Trustee Rita Baker - aye; Trustee Tom Gaby - aye; Trustee Tony Miller  - aye; Trustee Mary Krieg  - absent; Trustee Paul Janssen - aye; Trustee Tracy Coughlin -aye; Motion Carried. (5 ayes; 0 nay; 1 absent).  

ORDINANCES:  1102- An Ordinance Amending Chapter 31, Entitled “Personnel Policies” pf the Revised Code of Ordinances of the Village of Freeburg, St. Clair County, Illinois (Limitation on Location of Residence):  Motion made by Trustee Janssen and seconded by Trustee Baker to adopt 1102- An Ordinance Amending Chapter 31, Entitled “Personnel Policies” pf the Revised Code of Ordinances of the Village of Freeburg, St. Clair County, Illinois (Limitation on Location of Residence): by title only.   Roll Call: Trustee Rita Baker - aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - absent; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (5 ayes; 0 nay; 1 absent).  

APPOINTMENTS: Mayor Watters appointed Officer Thomas Watts to Full-Time position with the Village of Freeburg Police Department.  Roll Call: Trustee Rita Baker - aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - absent; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (5 ayes; 0 nay; 1absent).  

OLD BUSINESS: none 

NEW BUSINESS: none 

COMMITTEE MEETINGS 

STREET COMMITTEE MEETING

TRUSTEE PAUL JANSSEN REPORTING

Held June 18, 2003 at 5:00 p.m.

Drainage Issues:  Discussion was held on the drainage problems on Old Fayetteville Road – Woodsview Drive/Saxony Lane area.  The agreements with Committee members were to have P.W.D. Dintelmann re-form the existing ditch along Old Fayetteville Rd. 

MFT:  Motion made by Trustee Janssen and seconded by Trustee Coughlin to approve bids for 2003 MFT Maintenance Bids, per T.W. M. list enclosed.  Roll Call: Trustee Rita Baker – aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - absent; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (5 ayes; 0 nay; 1 absent). 

Oiling:  Oiling for the Village streets will be done in July and some Streets will be done after the Freeburg Homecoming. 

Railroad Safety from ICC Report.  Gates will be installed with in the next five (5) years for the Hill Mine Road, Apple Street and Phillips Street. 

IDOT:  A letter will be written to IDOT regarding the swale on 511 South Sate St.

Dambachers:  The Committee member met with Rich Dambacher for the on-site inspection of the property. 

WATER AND SEWER COMMITTEE MEETING

TRUSTEE TOM GABY REPORTING

Held June 18, 2003 at 4:30 p.m.

FSH – Smithton Water Tower:  Discussion was held on the concerns with the West Water Tower.  A meeting is scheduled for Wednesday, July 9, 2003 at 9 a.m at Rhutasel and Associates. 

Freeburg Sportsman’s Club Request:  The Freeburg Sportsman’s Club requested the 2” water line be installed to replace the existing line per the annexation agreement. 

Annual Treatment Plant Tax:  Administrator Snider informed the Board on the new State Treatment Plant tax of $5,000 per Treatment Plant due at the end of the month. 

BUILDING, ANNEXATION AND ZONING COMMITTEE MEETING

TRUSTEE RITA BAKER REPORTING

Held June 19, 2003 at 6:00 p.m.

Report was presented – no action taken.

POLICE COMMITTEE MEETING

TRUSTEE TONY MILLER REPORTING

Held June 23, 2003 at 4:30 p.m.

2003 Impala:  Officer Omelson will be driving.  Chief Woodruff will be discussing the installation equipment with Brad Towers, Towers Apparatus invoice amount. 

Crosswalk:  The Committee discussed the safety issue on Old Fayetteville Road cross walk.  They felt there should be signal or markings of some kind.  Tabled 

UPCOMING MEETINGS: 

Committee Meeting, Thursday, July 10, 2003, 4:30 p.m.

Police Committee, Monday, July 14, 2003, 4:30 p.m.

Refuse/Garbage Committee, Tuesday, July 15, 2003, 4:30 p.m

Industrial Park Committee, Tuesday, July, 15, 2003, 5:30 p.m

Street Committee, Wednesday. July 16, 2003 4:30 p.m.

Regular Board Meeting, Monday July 21, 2003, 7:30 p.m.

VILLAGE PRESIDENT’S AND TRUSTEE’S COMMENTS: 

MAYOR ALLEN WATTERS:  Inquired on moving the Radio Antenna to the Water Towers.  Its on P.W.D. Dintelmann list 

TRUSTEE RITA BAKER: pass  

TRUSTEE TOM GABY:  Trustee Gaby inquired on the old police car and what to do with it.  The Chief will see how much it would cost to fix it. 

TRUSTEE PAUL JANSSEN:  Trustee Janssen informed the Board the Old Fayetteville Sidewalk project is going on today. 

TRUSTEE MARY KRIEG:  absent 

TRUSTEE TRACY COUGHLIN:  Trustee Coughlin wanted to encourage the Board members to attend the Gateway connector Meeting held at S.W.I.C, Wednesday, July 9 2003. 

Trustee Coughlin would like to see the community center project revised.  Maybe starting with applying for grants and asking for donations. 

TRUSTEE TONY MILLER: Trustee Miller was happy with the article pertaining the occupancy permit, just for the fact it’s getting the Community Stirred up. 

JIM SNIDER, VILLAGE ADMINISTRATOR pass 

RON DINTELMANN, PUBLIC WORKS DIRECTOR: pass 

GREG NOLD, ATTORNEY:  pass 

JOHN TOLAN, ASSISTANT PUBLIC WORKS DIRECTOR: pass 

MEL WOODRUFF, POLICE CHIEF: pass 

PATRICK SMOKER, ZONING ADMINISTRATOR: pass 

BILLIE LOUTHAN, ADMINISTRATOR ASSISTANT/DEPUTY CLERK: pass 

WAYNE FORCADE, TOWNSHIP SUPERVISOR: pass 

ADJOURN:

Trustee Baker motioned to adjourn at 8:13 p.m. and Trustee Gaby seconded the motion. All Trustees voted aye, motion carried - meeting adjourned. 

                                                                                                  __________________

                                                                                                   Mary Grau

                                                                                                   Village Clerk