FREEBURG REGULAR BOARD MEETING

Tuesday, January 3, 2006

7:30 p.m.

CALL TO ORDER:  Mayor Raymond Danford called the Regular Board Meeting to order at 7:30 p.m., on Tuesday, January 3, 2006, in the Freeburg Municipal Center Board Room.

PLEDGE OF ALLEGIANCE:  Those present and Board Members recited the Pledge of allegiance.

ROLL CALL:  The following Board Members were present:  Trustee Rita Baker – here; Trustee Charlie Mattern – here; Trustee Kevin Groth – here; Trustee Tony Miller – here; Trustee Mary Krieg – absent; and, Mayor Ray Danford – here. (4 present, 1 absent) Mayor Danford announced there is a quorum.

MINUTES OF PREVIOUS MEETING:  Trustee Rita Baker motioned to approve the minutes of December 29, 2005, and Trustee Tony Miller seconded the motion.  All voting aye, motion carried.

FINANCES:  Trustee Kevin Groth reported on the Finance Committee Meeting held Wednesday, December 28, 2005, at 6:00 p.m.

            Trustee Kevin Groth motioned to pay the expenses in the amount of $36,886.87 and Trustee Rita Baker seconded the motion.  Roll Call:  Trustee Kevin Groth – aye; Trustee Rita Baker – aye; Trustee Tony Miller – aye; Trustee Charlie Mattern – aye; and, Trustee Mary Krieg – absent.  (4 ayes, 0 nays, 1 absent)  Motion carried.

            Trustee Kevin Groth motioned to approve payment of the MFT expenses in the amount of $183.68 and Trustee Rita Baker seconded the motion.  Roll Call:  Trustee Kevin Groth – aye; Trustee Rita Baker – aye; Trustee Tony Miller – aye; Trustee Charlie Mattern - aye; and, Trustee Mary Krige – absent.  (4 ayes, 0 nays, 1 absent)  Motion carried.

            Trustee Kevin Groth motioned to pay Village claims in the amount of $262,939.32 and Trustee Rita Baker seconded the motion.  Roll Call:  Trustee Kevin Groth – aye; Trustee Rita Baker – aye; Trustee Tony Miller – aye; Trustee Charlie Mattern – aye; and, Trustee Mary Krieg – absent.  (4 ayes, 0 nays, 1 absent)  Motion carried.

            Trustee Groth reported the Finance Committee discussed Mr. Joe Tantillo’s and Mr. Stu Thies’ request for a lot at the Freeburg Industrial Park.

TREASURER’S REPORT:  Mr. Bryan Vogel had nothing to report at this time.

ESDA REPORT:  Nothing

ATTORNEY’S REPORT:  Attorney Gregory Nold reported on closing of a lot at the Industrial Park with Paradise Lawns; easements along Route 15 corridor; completed drug policy ordinance; ordinances prepared for purchasing code, electric taps and skateboarding; and, dedication deed prepared for S.A.V.E. Site.

PUBLIC PARTICIPATION:

            Mr. Charles Wilds is concerned about tree limbs being in the power lines around town.  Public Works Director Dintelmann explained the tree limbs are trimmed during the winter months because they are usually slow months, depending on weather.   This subject will be discussed at the next Street Committee Meeting.

            Mr. Mike Brueggemann asked about the road for Mr. Charlie Kaiser.  It was reported Rhutasel and Associates are working on the correction of the deeds that were done many years ago.  There are some discrepancies in the deeds.  Once that is completed, the project will move forward.

REPORTS AND CORRESPONDENCE:  Nothing

RECOMMENDATIONS OR ACTIONS OF BOARDS AND COMMISSIONS:  Nothing

BIDS:  None

CONTRACTS, RELEASES, AGREEMENTS AND ANNEXATIONS:   None

RESOLUTIONS:  None

ORDINANCES:  Ordinance No. 1203, An Ordinance Adopting Drug-Free Workplace and Substance Abuse Policy, tabled – sent to Legal and Ordinance Committee by Chairman Kevin Groth.

OLD BUSINESS:  None

NEW BUSINESS:  None

APPOINTMENTS:  Mayor Ray Danford recommended appointing Mr. Corby Valentine to serve the remainder of Trustee Tracy Coughlin’s Trustee term.  Trustee Tony Miller motioned to appoint Mr. Corby Valentine to serve the remaining term of Tracy Coughlin’s trusteeship and Trustee Rita Baker seconded the motion.  Roll Call:  Trustee Tony Miller – aye; Trustee Rita Baker – aye; Trustee Charlie Mattern – aye; Trustee Kevin Groth – aye; and, Trustee Mary Krieg – absent.  (4 ayes, 0 nays, 1 absent)  Motion carried.

COMMITTEE MEETINGS:

Public Works Committee Meeting:  Trustee Charlie Mattern reported on the Public Works Committee Meeting (Trash/Water/Sewer), held Wednesday, December 21, 2005, at 5:30 p.m.

FREEBURG REGULAR BOARD MEETING

Tuesday, January 17, 2006

7:30 p.m.

CALL TO ORDER:  Mayor Raymond Danford called the Regular Board Meeting to order at 7:30 p.m., on Tuesday, January 17, 2006, in the Freeburg Municipal Center Board Room.

PLEDGE OF ALLEGIANCE:  Those present and Board Members recited the pledge of Allegiance.

ROLL CALL:  The following Board Members were present:  Trustee Kevin Groth – aye; Trustee Tony Miller – aye; Trustee Corby Valentine – aye; Trustee Rita Baker – aye; Trustee Mary Krieg – present; Trustee Charlie Mattern – aye; and, Mayor Ray Danford – here.   (6 present, 0 absent)  Mayor Danford reported there is a quorum.

MINUTES OF PREVIOUS MEETING:  Trustee Tony Miller motioned to approve the minutes of January 3, 2006, and Trustee Rita Baker seconded the motion.  Motion carried.

FINANCE:  Nothing to report.  Financial Report and Balance Sheet reviewed.

TREASURER’S REPORT:  Treasurer Bryan Vogel reported the Treasurer’s Report for October and November are in the packet for review.   Trustee Rita Baker motioned to accept the Treasurer’s Reports for October and November, 2005 and Trustee Mary Krieg seconded the motion.  All voting aye, motion carried.

ATTORNEY’S REPORT:  Attorney Greg Nold reported easements are being worked on for the north of town and working on Dr. Larry Vick’s annexation.

ESDA REPORT:  Nothing

PUBLIC PARTICIPATION: 

            Mr. Wilbert Smith asked if an ordinance could be prepared to discourage imminent domain for property in the Village of Freeburg.  Attorney Nold reported imminent domain is governed by the Illinois State Statutes.  The request will be put into committee.

            Mr. Bob Koerber asked about the status of Kaiser Road.  Response:  Kaiser Road is being worked on.

            Mr. Koerber also stated the TIF area is looking good and is positive for the Village of Freeburg.

REPORTS AND CORRESPONDENCE: 

Resignation of Village Clerk Mary “Lisa” Grau:  Mayor Danford read the letter of resignation from Village Clerk Mary “Lisa” Grau.  “It is with regret that I submit my letter of resignation as Village clerk of the Village of Freeburg effective Wednesday Janyuarty 18, 2006.  Due to family responsibilities, it is necessary that I resign my commission.  It has been a pleasure working with and supporting the Village President, Board of Trustees and Village staff.  I will miss my contact with the Village.  Again, it has been a pleasure serving the community of Freeburg and if youo find a need to contact me for anything, please do so.”

            Ms. Billie Louthan will fill the Village Clerk position until an appointment for a new Village Clerk is done.  Ms. Louthan  already serves as the Village’s Deputy Clerk.

Board of Appeals Resignation – Corby Valentine:  Mayor Danford read the letter of resignation from Board of Appeals member Corby Valentine.  “Due to my appointment to the Freeburg Village Board of Trustees, to fill the remaining term of Mr. Tracy Coughlin, please accept this letter as my resignation from the Freeburg Zoning Board of Appeals.  I will return my Zoning Code book to the Village Hall in the near future.  Thanks to you and the board for your confidence in allowing me to serve as a member of the Freeburg Village Board of Trustees.”

RECOMMENDATIONS OR ACTIONS OF BOARDS AND COMMISSIONS:  None

CONTRACTS, RELEASES, AGREEMENTS AND ANNEXATIONS:  None

BIDS:

Estates at Woods Edge Subdivision Bid – Transformers:  Trustee Tony Miller motioned to accept the bid for transformers for the Estates at Woods Edge Subdivision Project to T & R Electric Supply Company  in the amounts of $9,675.00 for “1-A” and $4,125.00 for “2-A” and Trustee Mary Krieg seconded the motion.  ROLL CALL:  Trustee Tony Miller – aye; Trustee Mary Krieg – aye; Trustee Rita Baker – aye; Trustee Charlie Mattern – aye; Trustee Kevin Groth – aye; and, Trustee Corby Valentine.  (6 ayes, 0 nays, 0 absent)  Motion carried.

Estates at Woods Edge Subdivision Bid – Electric:  Trustee Tony Miller motioned to accept the bid for Electric for the Estates at Woods Edge Subdivision Project to Hughes in the amount of $14,155.70  for “B” and Wesco Distribution, Incorporated in the amount of $9,487.50 for “2-A” and Trustee Rita Baker seconded the motion.  ROLL CALL:  Trustee Tony Miller – aye; Trustee Rita Baker – aye; Trustee Kevin Groth – aye; Trustee Corby Valentine – aye;  Trustee Charlie Mattern – aye; and, Trustee Mary Krieg – aye.  (6 ayes, 0 nays, 0 absent)  Motion carried.

Estates at Woods Edge Subdivision Bid – Street Lights and Light Poles:  Trustee Tony Miller motioned to accept the bid for Street Lights and Light Poles for the Estates at Woods Edge Subdivision Project to Brownstown Electric Supply Company, Incorporated in the amounts of $1,569.75 for “1-A” and $1,485.00 for “2-A” and Trustee Mary Krieg seconded the motion.  ROLL CALL:  Trustee Tony Miller – aye; Trustee Mary Krieg – aye; Trustee Charlie Mattern – aye; Trustee Rita Baker – aye; Trustee Corby Valentine – aye; and, Trustee Corby Valentine – aye.  (6 ayes, 0 nays, 0 absent)  Motion Carried.

RESOLUTIONS:  None

ORDINANCES:

Ordinance No. 1203 (Voided):  Ordinance Adopting Drug-Free Workplace And Substance Abuse Policy.  Trustee Kevin Groth requested this ordinance be voided and sent back to Committee.  Trustee Kevin Groth motioned to void Ordinance No. 1203 and send back to Legal and Ordinance Committee and Trustee Mary Krieg seconded the motion.  All voting aye, motion carried.

Ordinance No. 1204:  An Ordinance Amending Sections Of The Revised Code Of The Village Of Freeburg, St. Clair County, Illinois (Skateboards).  Trustee Kevin Groth motioned to approve Ordinance No. 1204 by title only and Trustee Rita Baker seconded the motion.  ROLL CALL:  Trustee Kevin Groth – aye; Trustee Rita Baker – aye; Trustee Mary Krieg – aye; Trustee Charlie Mattern – aye; Trustee Corby Valentine – aye; and, Trustee Tony Miller – aye.  (6 ayes, 0 nays, 0 absent)  Motion carried.

Ordinance No. 1205:  An Ordinance Amending Sections Of The Revised Code Of The Village Of Freeburg, St. Clair County, Illinois (Electric System).  Trustee Rita Baker motioned to approve Ordinance No. 1205 by title only and Trustee Tony Miller seconded the motion.  ROLL CALL:  Trustee Rita Baker – aye; Trustee Tony Miller – aye; Trustee Kevin Groth – aye; Trustee Corby Valentine – aye; Trustee Charlie Mattern – aye; and, Trustee Mary Krieg – aye.  (6 ayes, 0 nays, 0 absent)  Motion carried.

Ordinance No. 1206:  An Ordinance Amending Sections Of The Revised Code Of The Village Of Freeburg, St. Clair County, Illinois (Purchasing Code).  Trustee Rita Baker motioned to approve Ordinance No. 1206 by title only and Trustee Mary Krieg seconded the motion.  ROLL CALL:  Trustee Rita Baker – aye; Trustee Mary Krieg – aye; Trustee Corby Valentine – aye; Trustee Tony Miller – aye; Trustee Kevin Groth – aye; and, Trustee Charlie Mattern – aye.  (6 ayes, 0 nays, 0 absent)  Motion carried.

OLD BUSINESS:  Nothing

NEW BUSINESS:  Nothing

APPOINTMENTS:

            Mayor Danford recommended  hiring  Mrs. Jane Kramper for the Utility Clerk position at a rate of $12.50 per hour.  Trustee Mary Krieg motioned to hire Mrs. Jane Kramper as the Utility Clerk for the Village of Freeburg effective January 23, 2006, at a rate of $12.50 per hour and at the end of a successful sixty-day probation period, increase the hourly rate by $1.00 and Trustee Tony Miller seconded the motion.  ROLL CALL:   Trustee Mary Krieg – aye; Trustee Tony Miller – aye; Trustee Rita Baker – aye; Trustee Charlie Mattern – aye; Trustee Kevin Groth – aye; and, Trustee Corby Valentine – aye.  (6 ayes, 0 nays, 0 absent)  Motion carried.

COMMITTEE MEETING MINUTES:

Legal and Ordinance Committee Meeting (Annexation/Building/Zoning/Subdivision):  Trustee Kevin Groth reported on the Legal and Ordinance Committee Meeting held Wednesday, January 4, 2006, 6:00 p.m.

            Trustee Groth reported the Committee discussed the Dambacher property issue, Drug-Free Workplace, Skateboard ordinance, and impact fees.

Personnel and Public Safety Committee meeting (Personnel/Police/ESDA/Police Negotiations/Fire):   Trustee Rita Baker reported on the Personnel and Public Safety Committee Meeting held Wednesday, January 11, 2006, 6:00 p.m.

            Trustee Baker talked about the Police Department report on personnel and training.

            Trustee Baker reported on the hiring of a Village Utility Clerk and Drug-
Free Workplace

Finance Committee Meeting (Finance/Industrial Park/Economic Development/Budget):   Trustee Mary Krieg reported on the Finance Committee Meeting held Wednesday, January 11, 2006, 7:00 p.m.

            It was reported by Trustee Krieg the Committee agreed to pay Illinois Codification Services $1,430.00.

            Discussion was held about the Freeburg Care Center request. More information will be  requested from their Board and presented to the Committee.

            Information regarding the ideas for a lot at the Freeburg Industrial Park from Mr. Joe Tantillo and Mr. Stu Thies was discussed.

Electric Committee Meeting:  Trustee Tony Miller reported on the Electric Committee Meeting held on Thursday, January 12, 2006, 7:00 p.m.

            Trustee Miller reported discussion at the Electric Committee Meeting was tree trimming, bids for Estates at Woods Edge Subdivision, Baxmeyer Construction doing work at the North Power Plant Project. and prices on Christmas decorations for new light poles.

Public Property Committee Meeting (Streets/Municipal Center/Pool/Parks & Recreation):  Trustee Tony Miller reported on the Public Property Committee Meeting held on Tuesday, January 17, 2006, 6:00 p.m.

            Trustee Miller reported the Committee discussed the following:  (1)  Freeburg Village Park name – will stay the same; (2) 2006 MFT bids; (3)  Woodsview Street being surveyed – Trustee Tony Miller motioned to bid repairs to Woodsview Street on February 10, 2006, 2:00 p.m. and Trustee Rita Baker seconded the motion.    All voting aye, motion carried; (4)  PWD Dintelmann is to take care of erecting a “Hearing Impaired” sign at 105 East Emily Street; request from Village employees to plant a tree in the Village Park in memory of Mr. Bob Jenkins’ father; and, (5)  Willow Springs road being worked on now.

UPCOMING MEETINGS:

Public Property Committee Meeting, Tuesday, January 17, 2006, 6:00 p.m.

             (Streets/Municipal Center/Pool/Parks & Recreation)

Public Works Committee Meeting, Wednesday, January 18, 2006, 5:30 p.m.

            (Trash/Water/Sewer)

Plan Commission Meeting, Wednesday, January 18, 2006, 7:30 p.m.

Finance Committee Meeting, Wednesday, February 1, 2006, 6:00 p.m.

Board Meeting, Monday, February 6, 2006, 7:30 p.m.

VILLAGE PRESIDENT’S AND TRUSTEES’ COMMENTS:

Trustee Charlie Mattern:  Nothing

Trustee Mary Krieg:  Welcomed Jane Kramper as new municipal employee.

Trustee Rita Baker:  Welcomed Jane.

Trustee Corby Valentine:  Thanks the Board for his appointment to the Village Board.

Trustee Tony Miller:  Welcomed Jane and Corby.  Reported he is disappointed in how utility bills are being charged late fees.  The Village should look at a customer’s record before applying a penalty for paying late.  Requests this be sent to Water and Sewer Committee.  Thinks the Village should continue with a small community atmosphere.

            The ten percent (10%) penalty is excessive.

Trustee Kevin Groth:  Welcomed Corby and Jane.  Knows they will do a great job.

Mayor Ray Danford:  Nothing

STAFF:

Administrator Dennis Herzing:  Nothing

Public Works Director Ron Dintelmann:  Appreciates all comments given.

Chief Mel Woodruff:  Nothing

Treasurer Bryan Vogel:  Nothing

Assistant Public Works Director John Tolan:  Nothing

            Trustee Rita Baker motioned to adjourn at 8:47 p.m. and Trustee Mary Krieg seconded the motion.  All voting aye, motion carried.

                                                                                    Billie Louthan, Deputy Clerk