FREEBURG
REGULAR BOARD MEETING
January
5, 2004 at 7:30 p.m.
CALL TO ORDER: The Freeburg Regular Board Meeting was called to order at 7:30 p.m., on Monday, 01/05/04, in the Freeburg Municipal Center by Mayor Allen Watters.
PLEDGE OF ALLEGIANCE: The Board members and those present recited the Pledge of Allegiance.
ROLL CALL: The Following Board Members were Present Trustee Rita Baker -absent; Trustee Tom Gaby -here; Trustee Mary Krieg - here; Trustee Tony Miller - here; Trustee Paul Janssen - here; Trustee Tracy Coughlin - here; Mayor Allen Watters - here; The Mayor announced there is a quorum.
MINUTES OF PREVIOUS MEETING: Motion made by Trustee Janssen and seconded by Trustee Coughlin approving the minutes on 12/15/03. Motion Carried. (5 ayes; 0 nay; 1 absent).
FINANCE COMMITTEE MEETING:
Trustee Paul Janssen Reporting
Tuesday, December 30, 2003 at 4:30 p.m.
Claims: Motion made by Trustee Janssen and seconded by Trustee Gaby to approve payment of the claims in the amount of $293,214.52. Roll Call: Trustee Rita Baker – absent; Trustee Tom Gaby - aye; Trustee Mary Krieg - here; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (5 ayes; 0 nay; 1 absent).
IMUA: Motion made by Trustee Janssen and seconded by Trustee Coughlin to renew the membership for the Illinois Municipal Utilities Association at the amount of $1,938.23. Roll Call: Trustee Rita Baker – absent; Trustee Tom Gaby - aye; Trustee Mary Krieg - here; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (5 ayes; 0 nay; 1 absent)
TREASURER REPORT: next meeting
ATTORNEY’S
REPORT:
Attorney Greg Nold present:
Report was not presented and no action taken.
ESDA REPORT:
Eugene Kramer not present:
Report was not presented.
PUBLIC PARTICIPATION: Jeff Kenney expressed his concerns on the TIF. If Belleville starts a shopping center north of town how would it affect Freeburg? The Board responded it could cost residence money due to the sales tax reduction.
REPORTS AND CORRESPONDENCES: A letter from Mathis, Marifian Richter, & Grady LTD. Regarding the Tax Rebate and Economic Incentive Agreement between Village of Freeburg and Jack Schmitt Chevrolet. Jack Schmitt terminated agreement and it’s obligations.
RECOMMENDATIONS OR ACTIONS OF BOARD & COMMISSIONS: none
BIDS: Motion made by Trustee Coughlin and seconded by Trustee Miller to accept the bid from Fletcher-Reinhardt Company in the amount of $11,831.040 for the 15 kv Express Feeder Project (proposal #4). Roll Call: Trustee Rita Baker – absent; Trustee Tom Gaby - aye; Trustee Mary Krieg - here; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (5 ayes; 0 nay; 1 absent)
CONTRACTS, RELEASES, AGREEMENTS & ANNEXATIONS:
Petition for Annexation – Loretta Rubemeyer. No action taken.
RESOLUTIONS: none
ORDINANCES: 1127- An Ordinance Amending Chapter 152, Entitled “Flood Plain Code” of the revised code of Ordinances of the Village of Freeburg, St. Clair County, Illinois. Motion made by Trustee Janssen and seconded by Trustee Coughlin to adopt 1127 - An Ordinance Amending Chapter 152, Entitled “Flood Plain Code” of the revised code of Ordinances of the Village of Freeburg, St. Clair County, Illinois. By title only. Roll Call: Trustee Rita Baker - absent; Trustee Tom Gaby - aye; Trustee Mary Krieg - aye; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (5 ayes; 0 nay; 1 absent).
APPOINTMENTS: none
OLD BUSINESS: None
NEW BUSINESS: None
COMMITTEE
MEETINGS
TRUSTEE
TOM GABY REPORTING
Held
December 17, 2003 at 4:30 p.m.
Metering
System:
Midwest Supply and Hughes Supply gave a proposal for the radio read
meters. The Committee will review
and report later.
Water Towers: TWM, Paul Homann will be joining committee members to attend the FSH Meeting to discuss the Water Tower Problems. P.W.D. Dintelmann stated they went the less expensive way to fix the problem with the leak in the water tower.
West
Street Sewer Main Extension: Michael
and Lisa Smith are requesting they participate in the proposed West Street Sewer
main Extension.
UPCOMING MEETINGS:
Electric Committee,
Wednesday. Jan. 7, 2004, 4:30 p.m.
Street Committee, Wednesday.
. Jan. 7, 2004, 5:30 p.m. cancel
Plan Commission Meeting, Wed., Jan. 7, 2004, 7:30 p.m.
Police Committee, Monday,
Jan. 12, 2004, 4:30 p.m.
Commercial State Bank Groundbreaking, Tues. Jan 13, 2004, 9:30 a.m.
Plan Commission Meeting, Wed., Jan. 7, 2004, 7:30 p.m.
Regular Board Meeting, Monday Jan. 19, 2004 7:30 p.m.
VILLAGE
PRESIDENT’S AND TRUSTEE’S COMMENTS:
MAYOR ALLEN WATTERS: Pass
TRUSTEE RITA BAKER: Absent
TRUSTEE TOM GABY: Discussed the TIF and how we (Village) could lose sales tax, and how it would affect our Real Estate Taxes.
TRUSTEE PAUL JANSSEN:
Thanked the Chamber President, Karla Theis for coming to the meeting
tonight.
TRUSTEE MARY KRIEG: Pass
TRUSTEE TRACY COUGHLIN:
Pass
TRUSTEE TONY MILLER: Trustee Miller received a phone call from Sheila Gale thanking the Board for her raise.
JIM SNIDER, VILLAGE ADMINISTRATOR: Administrator Snider stated the reason behind Commercial State Bank coming to Freeburg is because of their potential growth.
RON DINTELMANN, PUBLIC WORKS DIRECTOR: Pass
GREG NOLD, ATTORNEY: Pass
JOHN TOLAN, ASSISTANT PUBLIC WORKS DIRECTOR: Pass
MEL WOODRUFF, POLICE CHIEF: Pass
PATRICK SMOKER, ZONING ADMINISTRATOR: Pass
BILLIE LOUTHAN, ADMINISTRATOR ASSISTANT/DEPUTY CLERK: pass
WAYNE FORCADE, TOWNSHIP SUPERVISOR: The new Election Ballet machine will be demonstrated Wed. Jan. 7, 2004 at the Township Office.
ADJOURN:
Trustee motioned to adjourn at 8:25 p.m. and Trustee Coughlin Baker seconded the motion. All Trustees voted aye, motion carried - meeting adjourned.
__________________
Mary Grau
Village Clerk
FREEBURG
REGULAR BOARD MEETING
January
19, 2004 at 7:30 p.m.
CALL TO ORDER: The Freeburg Regular Board Meeting was called to order at 7:30 p.m., on Monday, 01/19/04, in the Freeburg Municipal Center by acting Mayor Tom Gaby.
Mayor Allen Watters was absent due to death in family.
PLEDGE OF ALLEGIANCE: The Board members and those present recited the Pledge of Allegiance.
ROLL CALL: The following Board Members were Present Trustee Rita Baker -absent; Trustee Tom Gaby -here; Trustee Mary Krieg - absent; Trustee Tony Miller - here; Trustee Paul Janssen - here; Trustee Tracy Coughlin - here; Mayor Allen Watters - absent; Acting Mayor Gaby announced there is a quorum.
Mayor Allen Watters was absent due to death in family.
MINUTES OF PREVIOUS MEETING: Motion made by Trustee Janssen and seconded by Trustee Coughlin approving the minutes on 01/05/04. Motion Carried. (4 ayes; 0 nay; 2 absent).
FINANCE COMMITTEE MEETING:
Trustee Paul Janssen
1St meeting of the Month
TREASURER REPORT: Motion made by Trustee Janssen and seconded by Trustee Coughlin approving the Treasurers Report as presented. Motion Carried. (4 ayes; 0 nay; 2 absent).
ATTORNEY’S
REPORT:
Attorney Greg Nold reporting:
S.A.V.E.
Site – Annexation agreement has some details to be worked out, maybe amendment
to zoning codes. Tabled
ESDA REPORT:
Eugene Kramer not present:
No report presented.
PUBLIC PARTICIPATION:
Scott Weber, Janet Baechle, Jeff Kenny, Sherry Heiligenstein and Julie Jany expressed their unfavorable views on TIF District.
REPORTS AND CORRESPONDENCES: none
RECOMMENDATIONS OR ACTIONS OF BOARD & COMMISSIONS: Motion made by Trustee Janssen and seconded by Trustee Coughlin approving the Plan Commission recommendation for R& W Farms zoning change – Lucille Recker/Arlene Wittenauer (76 acres) from Single Family Residence – “SR-1” to Agricultural – “A”. Roll Call Trustee Rita Baker -absent; Trustee Tom Gaby -here; Trustee Mary Krieg - absent; Trustee Tony Miller - here; Trustee Paul Janssen - here; Trustee Tracy Coughlin - here; Motion Carried. (4 ayes; 0 nay; 2 absent).
Motion made by Trustee Coughlin and seconded by Trustee Janssen approving the Plan Commission recommendation for David and Linda Whiteside zoning change – requesting to divide property into two (2) lots. Roll Call Trustee Rita Baker -absent; Trustee Tom Gaby -here; Trustee Mary Krieg - absent; Trustee Tony Miller - here; Trustee Paul Janssen - here; Trustee Tracy Coughlin - here; Motion Carried. (4 ayes; 0 nay; 2 absent).
Motion made by Trustee Janssen and seconded by Trustee Coughlin approving the Plan Commission recommendation for Matthew Helms and Jane Helms zoning change – Agricultural – “A” to Highway Business – “B-2” to. Roll Call Trustee Rita Baker -absent; Trustee Tom Gaby -here; Trustee Mary Krieg - absent; Trustee Tony Miller - here; Trustee Paul Janssen - here; Trustee Tracy Coughlin - here; Motion Carried. (4 ayes; 0 nay; 2 absent).
CONTRACTS, RELEASES, AGREEMENTS & ANNEXATIONS: Motion made by Trustee Coughlin and seconded by Trustee Miller to authorize payment to Illinois Central Railroad for the property along the Old River King Mine Lead No. 1 for the amount of $6,000.00. Roll Call: Trustee Rita Baker - absent; Trustee Tom Gaby - aye; Trustee Mary Krieg - absent; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (4 ayes; 0 nay; 2 absent).
Motion made by Trustee Coughlin and seconded by Trustee Janssen to enter into an agreement with BHMG for the design of 34.5 Distribution Substation at the amount of $143,000. Roll Call: Trustee Rita Baker - absent; Trustee Tom Gaby - aye; Trustee Mary Krieg - absent; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (4 ayes; 0 nay; 2 absent).
Motion made by Trustee Janssen and seconded by Trustee Coughlin to enter into an agreement with J.F. Electric for Meter Reading at the amount of $.80 per meter unit. Roll Call: Trustee Rita Baker - absent; Trustee Tom Gaby - aye; Trustee Mary Krieg - absent; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (4 ayes; 0 nay; 2 absent).
BIDS: Motion made by Trustee Coughlin and seconded by Trustee Janssen to accept the following Bids for Proposal 1 (15 Kv Express Feeder project) and proposal 2 (TRXLP-Conductor) to Hughes Supply, totally 96,122.87 Amended Motion: Motion made by Trustee Miller and seconded by Trustee Janssen to amend the motion for proposal 1 and 2 from Hughes Supply totaling $85,328.41. Roll Call: Trustee Rita Baker - absent; Trustee Tom Gaby - aye; Trustee Mary Krieg - absent; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (4 ayes; 0 nay; 2 absent).
RESOLUTIONS: 04-01 A Resolution Designating a Developer for the Redevelopment of Certain Property Being Considered for a Tax Increment Redevelopment Project Area and Declaring an Intent to Reimburse Certain Redevelopment Project Costs. Motion made by Trustee Janssen and seconded by Trustee Coughlin to adopt resolution 04-01 A Resolution Designating a Developer for the Redevelopment of Certain Property Being Considered for a Tax Increment Redevelopment Project Area and Declaring an Intent to Reimburse Certain Redevelopment Project Costs, by title only. Roll Call: Trustee Rita Baker - absent; Trustee Tom Gaby - aye; Trustee Mary Krieg - absent; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (4 ayes; 0 nay; 2 absent).
ORDINANCES: 1128- An Ordinance Declaring Certain Personal Property (Vehicles) to be Surplus Property and Authorizing the Sale or Disposition, There of. Motion made by Trustee Coughlin and seconded by Trustee Miller to adopt 1128- An Ordinance Declaring Certain Personal Property (Vehicles) to be Surplus Property and Authorizing the Sale or Disposition, of there, by title only. Roll Call: Trustee Rita Baker - absent; Trustee Tom Gaby - aye; Trustee Mary Krieg - absent; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried.
(4 ayes; 0 nay; 2 absent).
APPOINTMENTS: None
OLD BUSINESS: None
NEW BUSINESS: None
ELECTRIC
COMMITTEE MEETING
TRUSTEE
TRACY COUGHLIN REPORTING
Held
January 7, 2004 at 4:30 p.m.
North Substation: Discussion was held on the North Substation Illinois Power agreed to the new attachment with no direct cost, although there would be some minimal indirect cost. The elimination of the breaker station and transmission line from the long-range plan would cost $1,125,000 from the original cost of $3,500,000 cost projection. Changing the 1387KV to 34.5 KV construction at the substation should save about $100,000.
Solomon’s invoice: A Bill from Solomon’s for the 5MVA transformer repair in the amount of $40,260 was reviewed. P.W.D. Dintelmann recommended we deduct from the bill the following items: the overtime charge for the crane we hired due to Solomon’s truck not showing up. The truck rental from Parrish Trucking providing a temporary flat-bed to move the transformer so the lines could be reconnected, and our cost of overtime for the Employees due to Solomon’s truck not arriving as scheduled. Tabled
POLICE
COMMITTEE MEETING
TRUSTEE
TONY MILLER REPORTING
Held
January 12, 2004 at 4:30 p.m.
Motion made by Trustee Miller and seconded by Trustee Coughlin to purchase video recording system from Joe Christ at the amount of $3,573.00. Roll Call: Trustee Rita Baker - absent; Trustee Tom Gaby - aye; Trustee Mary Krieg - absent; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (4 ayes; 0 nay; 2 absent). Discussion: This is a State and St. Clair County requirement.
No Parking at First Baptist: The Committee is requesting an Ordinance for a “No Parking” sign in front of the First Baptist Church on 14 S. Monroe St. hours, 8:00 a.m. to 12:00 p.m.
Block Grant: Chief Woodruff will be submitting a grant package to the U.S. Department of Justice Bureau for vehicle replacement, by February 20, 2004, by noon.
K-9 Unit: Motion made by Trustee Miller and seconded by Trustee Coughlin to place a K-9 Unit into effect. Roll Call: Trustee Rita Baker - absent; Trustee Tom Gaby - aye; Trustee Mary Krieg - absent; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (4 ayes; 0 nay; 2 absent). Discussion: Donation from Masonic Lodge, VFW, and American Legion to cover cost insurance cost. Both Veterinary Offices will donate their services.
ECONOMIC
DEVELOPMENT/INDUSTRIAL PARK COMMITTEE MEETING
Held
January 12, 2004 at 5:30 p.m.
TIF:
Joe
Koppeis provided a revised site plan for the proposed TIF on North State Street
in Freeburg. Discussion was held.
Industrial
Site: Discussion
was held regarding the advertising and the sale of lots in the Industrial Park.
Various commercial real estate brokers tare interested in listing the
lots. The Committee discussed
placing an ad in the Illinois Business Journal.
Tom’s
Supermarket: The
Village has yet to see a building permit for Tom’s Supermarket expansion.
Evergreens:
Discussion
on the health of the Evergreens placed north of the Industrial Park.
UPCOMING MEETINGS:
Water and Sewer Committee, Wed., Jan. 21, 2004, 4:30 p.m.
Street Committee, Wednesday. . Jan. 21, 2004 5:30 p.m.
ESDA Meeting, Thurs. Jan. 22,
2004, 7:30 p.m.
Police Committee, Mon., Jan.
26, 2004, 4:30 p.m. cancel
Industrial Park Committee
Meeting, Mon. Jan 26, 2003, 5:30 p.m. cancel
Electric Committee, Wednesday. Jan. 28, 2004 4:30 p.m.
Building/Annexation/Zoning, Committee, Wed., Jan. 28, 2003, 6:00 p.m.
Plan Commission Meeting, Wed., Jan. 28, 2004, 7:30 p.m.
Finance Committee, Tues, Jan. 29, 2004, 4:30 p.m.
Regular Board Meeting, Tues., Feb. 2, 2004, 7:30 p.m.
VILLAGE
PRESIDENT’S AND TRUSTEE’S COMMENTS:
MAYOR ALLEN WATTERS: absent
TRUSTEE RITA BAKER: Absent
TRUSTEE TOM GABY: pass
TRUSTEE PAUL JANSSEN: Remind Everyone about the Chamber of Commerce Banquet Mar. 6, 2004. The Theme is St. Pats Day
Executive Session:
Motion made by Trustee Janssen and seconded by Trustee Miller to enter into Executive Session to discuss Land Acquisition, at 8:29 p.m. Roll Call: Trustee Rita Baker – absent; Trustee Tom Gaby - aye; Trustee Mary Krieg - absent; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (4 ayes; 0 nay; 2 absent).
Motion made by Trustee Coughlin and seconded by Trustee Janssen to enter into regular session at 8:45 p.m. Motion Carried. (4 ayes; 0 nay; 2 absent).
TRUSTEE MARY KRIEG: absent
TRUSTEE TRACY COUGHLIN: pass
TRUSTEE TONY MILLER: pass
JIM SNIDER, VILLAGE ADMINISTRATOR pass
RON DINTELMANN, PUBLIC WORKS DIRECTOR: pass
GREG NOLD, ATTORNEY: pass
JOHN TOLAN, ASSISTANT PUBLIC WORKS DIRECTOR: pass
MEL WOODRUFF, POLICE CHIEF: pass
PATRICK SMOKER, ZONING ADMINISTRATOR: pass
BILLIE LOUTHAN, ADMINISTRATOR ASSISTANT/DEPUTY CLERK: pass
WAYNE FORCADE, TOWNSHIP SUPERVISOR: pass
ADJOURN:
Trustee Coughlin motioned to adjourn at 8:50 p.m. and Trustee Miller seconded the motion. All Trustees voted aye, motion carried - meeting adjourned.
_____________
Mary Grau
Village Clerk