FREEBURG REGULAR BOARD MEETING
Monday, December 5, 2005
7:30 p.m.
CALL TO ORDER: Mayor Ray Danford called the Regular Board Meeting to order at 7:30 p.m., on Monday, December 5, 2005, in the Freeburg Municipal Center Board Room.
PLEDGE OF ALLEGIANCE: Those present and Board Members recited the Pledge of Allegiance.
ROLL CALL: The following Board Members were present: Trustee Rita Baker – here; Trustee Mary Krieg – here; Trustee Tony Miller – here; Trustee Charles Mattern - here; Trustee Kevin Groth; and, Mayor Raymond Danford – here. Mayor Danford announced there is a quorum.
MINUTES OF PREVIOUS MEETING: Trustee Rita Baker motioned to approve the minutes of November 21, 2005, and Trustee Mary Krieg seconded the motion. All voting aye, motion carried.
FINANCE: Trustee Mary Krieg reported on the Finance Committee Meeting held Wednesday, November 30, 2005, at 6:00 p.m. Trustee Mary Krieg motioned to approve payment of the claims in the amount of $94,172.06 and Trustee Kevin Groth. Roll Call: Trustee Mary Krieg – aye; Trustee Kevin Groth – aye; Trustee Charles Mattern – aye; Trustee Tony Miller – aye; and, Trustee Rita Baker – aye. (5 ayes, 0 nays, 0 absent) Motion carried.
Trustee Krieg reported Mr. Joe Tantillo and Mr. Stu Thies met with the Committee to request Lot 9 at the Industrial Park. The grant is being reviewed concerning the issue of renting building spaces on the lot.
Trustee Krieg explained the Village normally gives the Village full-time and part-time employees a Christmas bonus. Trustee Mary Krieg motioned to approve a Christmas bonus of $75.00 to full-time employees and $25.00 to part-time employees and Trustee Kevin Groth seconded the motion. Roll Call: Trustee Mary Krieg – aye; Trustee Kevin Groth – aye; Trustee Tony Miller – aye; Trustee Charles Mattern – aye; and, Trustee Rita Baker – aye. (5 ayes, 0 nays, 0 absent) Motion carried.
TREASURER’S REPORT: Due the second meeting of the month.
ESDA REPORT: The Board reviewed the report submitted by Mr. Gene Kramer.
ATTORNEY’S REPORT: Some items are pending.
PUBLIC PARTICIPATION: Mrs. Janet Baechle thanked the present Board for allowing the public to voice their opinions without being cut short.
REPORTS AND CORRESPONDENCE: None
RECOMMENDATIONS OR ACTIONS OF BOARDS AND COMMISSIONS: None
BIDS:
North Substation Equipment Bids: The bid for the Substation Equipment was accepted. Trustee Tony Miller motioned to approve the bid from Pedersen Power Products for the Switchgear in the amount of $359,320.00 and Trustee Mary Krieg seconded the motion. Roll Call: Trustee Tony Miller – aye; Trustee Mary Krieg – aye; Trustee Rita Baker – aye; Trustee Charles Mattern – aye; and, Trustee Kevin Groth – aye. (5 ayes, 0 nays, 0 absent) Motion carried.
Trustee Tony Miller motioned to approve the bid from Square D Company for the Circuit Breaker in the amount of $18,700.00 and Trustee Rita Baker seconded the motion. Roll Call: Trustee Tony Miller – aye; Trustee Rita Baker – aye; Trustee Mary Krieg – aye; Trustee Charles Mattern – aye; and, Trustee Kevin Groth – aye. (5 ayes 0 nays, 0 absent) Motion carried.
Trustee Tony Miller motioned to approve the bid from Virginia Transformer for the Transformers in the amount of $343,700.00 and Trustee Mary Krieg seconded the motion. Roll Call: Trustee Tony Miller – aye; Trustee Mary Krieg – aye; Trustee Kevin Groth – aye; Trustee Charles Mattern – aye; and, Trustee Rita Baker – aye. (5 ayes, 0 nays, 0 absent) Motion carried.
Trustee Tony Miller motioned to approve the bid from National Power X for the Structure in the amount of $36,831.63 and Trustee Rita Baker seconded the motion. Roll Call: Trustee Tony Miller – aye; Trustee Rita Baker – aye; Trustee Kevin Groth – aye; Trustee Mary Krieg – aye; and Trustee Charles Mattern – aye. (5 ayes, 0 nays, 0 absent) Motion carried.
Power Plant Installation Bids: The bid for the Power Plant Installation was reviewed. Trustee Tony Miller motioned to approve the bid from Korte & Luitjohan Contractors, Inc., for the Power Plant Installation in the amount of $1,515,400.00 and Trustee Mary Krieg seconded the motion. Roll Call: Trustee Tony Miller – aye; Trustee Mary Kreig – aye; Trustee Rita Baker – aye; Trustee Charles Mattern - aye, and; Trustee Kevin Groth – aye. (5 ayes, 0 nays, 0 absent) Motion carried.
CONTRACTS, RELEASES, AGREEMENTS AND ANNEXATION: Nothing
RESOLUTIONS: None
ORDINANCES:
Ordinance No. 1201: Tax Levy Ordinance for the Village of Freeburg – Trustee Rita Baker motioned to approve Ordinance No. 1201 by title only and Trustee Tony Miller seconded the motion. Roll Call: Trustee Rita Baker – aye; Trustee Tony Miller – aye; Trustee Kevin Groth – aye; Trustee Charles Mattern – aye; and, Trustee Mary Krieg – aye. (5 ayes, 0 nays, 0 absent) Motion carried.
Ordinance No. 1202: An Ordinance Authorizing and Providing for the Issue of not to Exceed $7,000,000.00 General Obligation Bonds (Electric System Alternate Revenue Source), Series 2005, of the Village of Freeburg, St. Clair County, Illinois, for the Purpose of Improving the Existing Electric System of said Village, Prescribing all the Details of said Bonds and Providing for the Collection, Segregation and Distribution of the Revenues of the Electric System of said Village – Trustee Tony Miller motioned to approve Ordinance No. 1202 by title only and Trustee Mary Krieg seconded the motion. Roll Call: Trustee Tony Miller – aye; Trustee Mary Krieg – aye; Trustee Rita Baker – aye; Trustee Charles Mattern – aye; and, Trustee Kevin Groth - aye. (5 ayes, 0 nays, 0 absent) Motion carried.
OLD BUSINESS: Nothing
NEW BUSINESS: Nothing
APPOINTMENTS: Nothing
COMMITTEE MEETINGS:
Electric Committee Meeting: Trustee Tony Miller reported on the Electric Committee Meeting held Wednesday, November 30, 2005, at 7:00 p.m.
Trustee Miller remarked that all the bids pertaining to the North Electric Project have been approved. Some discussion was held about the Agreement between IMEA and Ameren needing to be signed in order for the project to begin. Trustee Tony Miller motioned to approve the Agreement between AmerenIP and IMEA to allow for a new 34.5kV Freeburg North Delivery Point for Freeburg from AmerenIP in an amount of $15,000.00 and Trustee Kevin Groth seconded the motion. (5 ayes, 0 nays, 0 absent) Motion carried.
UPCOMING MEETINGS:
Electric Committee Meeting, Tuesday, December 13, 2005, 7:00 p.m.
Public Property Committee Meeting, Wednesday, December 14, 2005, 5:00 p.m.
(Street/Municipal Center//Pool/Parks & Recreation)
Personnel & Public Safety Committee Meeting, Wednesday, December 14, 2005, 6:00 p.m.
Legal & Ordinance Committee Meeting, Wednesday, December 14, 2005, 7:00 p.m.
(Annexation/Building/Zoning/Subdivision)
Board Meeting, Monday, December 19, 2005, 7:30 p.m.
VILLAGE PRESIDENT’S AND TRUSTEES’
COMMENTS:
Trustee Charles Mattern: Nothing
Trustee Mary Krieg: Nothing
Trustee Rita Baker: Nothing
Trustee Tony Miller: Thanked Dennis for getting Mr. Joe Tantillo and Mr. Stu Thies at the Committee Meeting to discuss their plans for Lot 9 at the Industrial Park.
Trustee Kevin Groth: Wanted to know if the Industrial Park Grant had been reviewed reference renting spaces at the Industrial Park by an individual owner? Administrator Herzing commented he did not see that anywhere in the Grant, but will recheck the Grant Application.
Mayor Ray Danford: Nothing
STAFF:
Administrative Dennis Herzing: Nothing
Public Works Director Ron Dintelmann: Nothing
Chief Melvin Woodruff, Jr.: Nothing
Assistant Public Works Director John Tolan: Nothing
Attorney Gregory C. Nold: Nothing
Treasurer Bryan Vogel: Nothing
Administrator Assistant Billie Louthan: Nothing
ADJOURNMENT:
Trustee Rita Baker motioned to adjourn at 7:53 p.m. and Trustee Tony Miller seconded the motion. All voting aye, motion carried.
______________________________
Mary Grau, Village Clerk
______________________________
Billie M. Louthan, Deputy Clerk
FREEBURG
REGULAR BOARD MEETING
December
19, 2005 at 7:30 p.m.
CALL
TO ORDER:
The Freeburg Regular Board Meeting was called to order at 7:30 p.m., on Monday,
12/19/05, in the Freeburg Municipal Center by Mayor Raymond Danford.
PLEDGE
OF ALLEGIANCE:
The Board members and those present recited the Pledge of Allegiance.
ROLL
CALL:
The Following Board Members were Present Trustee Rita Baker -here; Trustee Kevin
Groth -here; Trustee Mary Krieg - absent; Trustee Tony Miller - here; Trustee
Charlie Mattern - here; Mayor Raymond Danford – here; Mayor announced there is
a quorum.
MINUTES
OF PREVIOUS MEETING:
Motion made by Trustee Baker and seconded by Trustee Miller approving the
minutes 12/05/05. All voted aye: Motion
Carried. (4 ayes; 0 nay; 1 absent).
FINANCE
COMMITTEE MEETING:
(Finance/Industrial
Park/Economic Development/Budget)
Trustee
Mary Krieg Reporting
No
report
TREASURER
REPORT:
Bids for the money market was reported.
ATTORNEY’S
REPORT:
Attorney
Greg Nold reporting:
Drug
Free Ordinance:
The Board will review The Ordinance.
ESDA
REPORT:
Eugene
Kramer present:
No
Report presented
A
letter from Eugene Kramer complimenting the Sergeant James Vest and Trooper
Kelly Waldrup for their training the ESDA and other government official on the
masks.
The
Emergency Services and Disaster Agency’s manual was discussed and handed out.
PUBLIC
PARTICIPATION: Mr. Bob Koerber reported the Trash men are leaving trash on
the ground.
REPORTS
AND CORRESPONDENCES:
American Red Cross Thank You (ESDA Contribution)
BIDS: none
RECOMMENDATIONS
OR ACTIONS OF BOARD & COMMISSIONS:
none
CONTRACTS, RELEASES,
AGREEMENTS & ANNEXATIONS:
Notification of Sale of General Obligation Bonds (Electric System
Alternate Revenue Source), Series 2005 – No action taken.
RESOLUTIONS: None
ORDINANCES: None
APPOINTMENTS:
None
OLD
BUSINESS:
None
COMMITTEE
MEETINGS:
Trustee
Tony Miller Reporting
Tuesday,
December 13, 2005, 7:00 p.m.
North
Power Plant Project:
The Village will be doing most of the work on the road leading out to the
new power plant. A new culvert and
piping will be done and an outside excavator will do the pond.
The money to construct this road will be borrowed from the MFT with the
understanding the Electric will pay the money back.
Village
purchasing procedure: The
Committee will review a different purchasing procedure for the Village
Tap-in
Fees: An
ordinance will be constructed for the Tap Fees and Temporary Service Fees.
Bids
for the residential part of the Market Place:
Motion made by Trustee Miller and seconded by Trustee Groth to go
out for the bid on 18 Transformers, pads and wire for the residential part of
the Market Place with the call date of January 11, 2006, 2:00 p.m. Roll
Call: Trustee Rita Baker –aye; Trustee Charlie Mattern -here; Trustee Mary
Krieg - absent; Trustee Tony Miller - aye; Trustee Kevin Groth- aye; Motion
Carried. (4 ayes; 0 nay; 1 absent).
PUBLIC
PROPERTY COMMITTEE MEETING,
(Street,
Municipal Center, Pool, Parks & Recreation)
Trustee
Tony Miller Reporting
Wednesday,
December 14, 2005, 5:00 p.m.
MFT
Funds: A
approximately amount of $25, 000 to $35, 000 will be borrowed from the MFT for
the road to the new electric plant; with the understanding the Electric will pay
the money back.
Freeburg
Care Center: Sidewalks
were discussed for the Care Center. The
board felt this is private property and should be taken care by the owners.
SWIMMING
POOL:
A
leak is in the Swimming and is to believe in the baby pool.
It will be addressed before next season.
Applications will be accepted in the month of December for the Lifeguard positions and Concession Stand workers.
(Personnel/Police/ESDA/Fire)
Trustee
Rita Baker Reporting
Wednesday,
December 14, 2005, 6:00 p.m.
Jim
Snider: Former
Administrator Snider filed unemployment against the Village.
The Village will take the necessary procedures to protest it
Impact
Fees: A
ordinance will be constructed for the Impact Fees.
(Annexation/Building/Zoning/Subdivision)
Trustee
Kevin Groth Reporting
Wednesday,
December 14, 2005, 7:00 p.m.
Impact
Fees: A
ordinance will be constructed for the Impact Fees and sent to the Plan
Commission.
Skate
Boarding: Motion
made by Trustee Groth and seconded by Trustee Miller recommend an ordinance to
be prepared for allowing skate board in the Village in non-posted areas.
Motion Carried. (4 ayes; 0 nay; 1 absent).
Village
Purchasing Procedure: Motion
made by Trustee Groth and seconded by Trustee Miller recommend an ordinance to
be prepared a change in the purchasing procedures.
Motion Carried. (4 ayes; 0 nay; 1 absent).
Tap-in
and Service Fees:
Motion made by Trustee Groth and seconded by Trustee Baker recommend an
ordinance to be prepared a change in the Tap-in and Service Fees.
Motion Carried. (4 ayes; 0 nay; 1 absent).
UPCOMING
MEETINGS:
Public
Works Committee Meeting, Wednesday, December
21, 2005, 5:30 p.m.
Christmas
Eve Holiday, Friday, December 23, 2005
Christmas
Day Holiday, Monday, December 26, 2005
Finance
Committee Meeting, Wednesday, December 28, 2005, 6:00 p.m.
New
Year’s Day Holiday, Monday, January 2, 2006
Board
Meeting, Monday, January 3, 2006, 7:30 p.m.
VILLAGE
PRESIDENT’S AND TRUSTEE’S COMMENTS:
MAYOR
RAYMOND DANFORD: Passed
TRUSTEE
RITA BAKER: Passed
TRUSTEE
KEVIN GROTH: Has anyone heard about
the Charlie Kaiser Road? Mr. Kaiser
inquired on it. Attorney Nold will
check with Rutasel and Associates on the matter.
TRUSTEE
CHARLIE MATTERN: Passed.
TRUSTEE
MARY KRIEG: Passed.
TRUSTEE
TONY MILLER: Passed
VILLAGE
CLERK MARY “LISA” GRAU: Passed
The
Board wishes everyone a Merry Christmas and a safe New Years.
ADJOURN:
Trustee Krieg motioned to
adjourn at 8:13 p.m. and Trustee Baker seconded the motion. All Trustees voted
aye, motion carried - meeting adjourned.
__________________
Mary “Lisa” Grau