FREEBURG REGULAR BOARD MEETING
Monday, August 7, 2006
7:30 p.m.
CALL TO ORDER: Mayor Raymond Danford called the Regular Board Meeting to order at 7:30 p.m., on Monday, August 7, 2006, in the Freeburg Municipal Center Board Room.
PLEDGE OF ALLEGIANCE: Those present and Board Members recited the Pledge of Allegiance.
ROLL CALL: Trustee Charlie Mattern – here; Trustee Mary Krieg – here; Trustee Rita Baker – here; Trustee Corby Valentine – absent; Trustee Tony Miller – here; Trustee Kevin Groth – here, and, Mayor Raymond Danford. (6 present, 1 absent) Mayor Danford announced there is a quorum.
MINUTES OF PREVIOUS MEETING. Trustee Rita Baker motioned to approve the minutes of Monday, July 17, 2006, as presented and Trustee Mary Krieg seconded the motion. (5 ayes, 0 nays, 1 absent) All voting aye, motion carried.
FINANCE: Trustee Mary Krieg reported on the Finance Committee Meeting held Wednesday, August 2, 2006, at 5:00 p.m.
Trustee Mary Krieg motioned to pay the bills in the amount of $27,935.86 and Trustee Kevin Groth seconded the motion. ROLL CALL: Trustee Mary Krieg – aye; Trustee Kevin Groth – aye; Trustee Tony Miller – aye; Trustee Rita Baker – aye; Trustee Charlie Mattern – aye; and, Trustee Corby Valentine – absent. (5 ayes, 0 nays, 1 absent) Motion carried.
The Committee discussed investing $150,000.00 in CD’s; correspondence with Mr. Rob Haug about purchasing lot at the Industrial Park; and, salaries for Finance Clerk and Office Manager.
TREASURER’S REPORT: Treasurer Bryan Vogel had nothing to report.
ATTORNEY’S REPORT: Mr. Fred Keck reported Attorney Steve Wigginton is on vacation.
ESDA REPORT: ESDA Coordinator Gene Kramer left a report for the Board Members to review.
PUBLIC PARTICIPATION: Mrs. Gloria Niebruegge asked about the $25,000.00 Grant. The Village is waiting to hear from our state representative.
Mr. Paul Anderson was concerned about the special water meters the community could use for watering grass or plants were being discontinued. It was explained that was for residential not commercial. Mr. Anderson was invited to attend the next Water and Sewer Committee Meeting. Mr. Anderson also discussed people filling their swimming pools; some businesses have separate taps for water – no sewer charge; and, then the process of the public being able to use the temporary water meters.
REPORTS AND CORRESPONDENCE:
St. Joseph’s Catholic Church Request: Trustee Rita Baker motioned to allow St. Joseph’s Catholic Church to use Village streets for their annual picnic on September 8th and 9th and Trustee Tony Miller seconded the motion. All voting aye, motion carried.
SAVE Site Thank You: Thanked the Freeburg Police Department for their actions regarding a downed power line.
RECOMMENDATIONS OF BOARDS AND COMMISSIONS: Nothing
CONTRACTS, RELEASES, AGREEMENTS AND ANNEXATIONS: Nothing
BIDS: None
RESOLUTIONS: None
ORDINANCES: None
OLD BUSINESS: Nothing
NEW BUSINESS:
A meeting was set with Smithton concerning the study prepared by Rhutasel and Associates for Saturday, August 19, 2006, at 9:00 a.m., at Smithton.
APPOINTMENTS: Mayor Ray Danford hired Mrs. Debbie Pierce as Finance Clerk. Trustee Rita Baker motioned to hire Mrs. Debbie Pierce as Finance Clerk at $32,000.00 and at the end of 60 days, receive $33,000.00 and Trustee Mary Krieg seconded the motion. ROLL CALL: Trustee Rita Baker – aye; Trustee Mary Krieg – aye; Trustee Charlie Mattern – aye; Trustee Tony Miller – aye; Trustee Kevin Groth – aye; and, Trustee Corby Valentine – absent. (5 ayes, 0 nays, 1 absent) Motion carried.
Hire of Julie Polson: Trustee Rita Baker motioned to send topic back to committee and Trustee Mary Krieg seconded the motion. ROLL CALL: Trustee Rita Baker – aye; Trustee Mary Krieg – aye; Trustee Tony Miller – aye; Trustee Kevin Groth – aye; Trustee Charlie Mattern – aye; and Trustee Corby Valentine – absent. (5 ayes, 0 nays, 1 absent) Motion carried.
COMMITTEE MEETING MINUTES:
Public Works Committee Meeting (Trash/Water/Sewer): Trustee Charlie Mattern reported on the Public Works Committee Meeting held Wednesday, July 19, 2006, 5:30 p.m.
Trustee Mattern reported the Freeburg Fire Protection District attended the Committee meeting and reviewed the annual contract and changes they brought to our attention.
Discussed going out for trash bids and issues with the Village’s liability insurance company.
Trustee Charlie Mattern motioned to allow Public Works Director Ron Dintelmann to get three bids for the waterline replacement on Temple/St. Clair Streets and Trustee Tony Miller seconded the motion. ROLL CALL: Trustee Charlie Mattern – aye; Trustee Tony Miller – aye; Trustee Mary Krieg – aye; Trustee Rita Baker – aye; Trustee Kevin Groth – aye; and, Trustee Corby Valentine – absent. (5 ayes, 0 nays, 1 absent) Motion carried.
Other action taken – Waiver given to Michael S. Neff for water and sewer; temporary lawn meters; $230.00 credit given to Loretta Mohr; and, follow procedure for reconnection fees after cut off of utilities.
Trustee Mary Krieg asked why the Freeburg Fire Protection District met with the Water Committee – should it be under Personnel/Police/Fire? It was explained it had more to do with the fire hydrant policy.
Public Property Committee Meeting (Streets/Municipal Center/Pool/Parks & Recreation): Trustee Tony Miller reported on the Public Property Committee Meeting held Wednesday, July 19, 2006, 6:30 p.m.
`Trustee Miller discussed the sidewalk replacement on West Temple Street.
Trustee Tony Miller motioned to pay Hank’s Excavating & Landscaping, Incorporated in the amount of $25,175.10 and Trustee Rita Baker seconded the motion. ROLL CALL: Trustee Tony Miller – aye; Trustee Rita Baker – aye; Trustee Mary Krieg – aye; Trustee Charlie Mattern – aye; Trustee Kevin Groth – aye; and, Trustee Corby Valentine – absent. (5 ayes, 0 nays. 1 absent) Motion carried.
Other items discussed were grass mowing along North State Street and grass cutting at the East Lagoon and SAVE Site.
Personnel and Public Safety Committee Meeting: Trustee Rita Baker reported on the Personnel/Police Committee Meeting held Thursday, July 20, 2006, 4:00 p.m.
The following items were discussed: Chief Woodruff reported radio has been ordered for new vehicle; some warnings have been issued in the work zones along Route 15; and “no parking signs” will be put back by Jack’s Car Wash.
The Committee discussed the drug testing process; applications for the Finance Clerk and Office Manager positions; and, the animal control position.
Legal and Ordinance Committee Meeting: Trustee Kevin Groth reported on the Legal and Ordinance Committee Meeting held Wednesday, August 2, 2006, at 6:00 p.m.
Trustee Groth reported on the Dickerson litigation and we are waiting to hear from their attorney; Water and Sewer Committee met with the Freeburg Fire Protection District to discuss their agreement; individuals along West Apple that are interested in our electric be connected; possible annexations into the Village; waiting to hear from attorney on fireworks in the Village; and, discussed assessments of derelict structures in the Village for the meeting to be held Tuesday, August 8, 2006
Personnel and Public Safety Committee Meeting: Trustee Rita Baker reported on the Electric Committee Meeting held Wednesday, August 2, 2006, 7:00 p.m.
Trustee Baker reported the Committee discussed Mrs. Donna Bateman’s restitution payments of $10.00 monthly; talked about the Finance Clerk and Office Manager position’s salaries; once the initial training of both positions (Finance Clerk and Office Manager) is completed, Ms. Billie Louthan’s services will be based on contractual fees; and, Ms. Louthan is entitled to four weeks vacation.
UPCOMING MEETINGS:
Electric
Committee Meeting, Wednesday, August 9, 2006, 5:00 p.m.
Cancelled
Personnel & Public Safety Meeting, Wednesday, August 9, 2006, 6:00 p.m.
Board of Appeals Meeting, Thursday, August 10, 2006, 8:00 p.m.
Public Works Committee Meeting, Wednesday, August 16, 2006, 5:30 p.m.
Public Property Committee Meeting, Wednesday, August 16, 2006, 6:30 p.m.
Board Meeting, Monday, August 21, 2006, 7:30 p.m.
VILLAGE PRESIDENT’S AND TRUSTEES’
COMMENTS:
Trustee Charlie Mattern: Thanks to all who was involved in the Swim Team Meet. Freeburg hosted the meet because Cahokia could not have it because of the past storms. Thanks Village employees.
Trustee Mary Krieg: Thanked Administrator Herzing for the information sent for another grant. It is an indication that positive and good things are happening for Freeburg.
Trustee Rita Baker: Nothing
Trustee Corby Valentine: Nothing
Trustee Tony Miller: Like to see all of our projects moving along in town. Thanks to Dennis, Ron and John. Doing swim in the park in the dark August 12th.
Trustee Kevin Groth: Asked if we have heard anything from the insurance company about Donna Bateman? It was explained all documentation has been sent to the insurance company and they sent it to Chicago and we are waiting to hear from them.
Administrator Dennis Herzing: Nothing
Public Works Director Ron Dintelmann: Nothing
Chief Mel Woodruff: Nothing
Treasurer Bryan Vogel: Nothing
Village Clerk/Office Manager Billie Louthan: Nothing
Assistant Public Works Director John Tolan: Nothing
ADJOURN:
Trustee Rita Baker motioned to adjourn at 8:15 p.m. and Trustee Mary Krieg seconded the motion. All voting aye, motion carried.
Billie Louthan, Village Clerk
FREEBURG
REGULAR BOARD MEETING
Monday,
August 21, 2006
7:30
p.m.
CALL
TO ORDER: Mayor
Ray Danford called the Regular Board Meeting to order at 7:30 p.m., on Monday,
August 21, 2006, in the Freeburg Municipal Center Board Room.
PLEDGE
OF ALLEGIANCE: Those
present and Board Members recited the Pledge of Allegiance.
ROLL
CALL: The
following Board Members were present: Trustee
Charles Mattern – absent; Trustee Mary Krieg – here; Trustee Rita Baker –
here; Trustee Corby Valentine –
here; Trustee Tony Miller – here; Trustee Kevin Groth – here; and, Mayor Ray
Danford – here. Mayor Danford
announced there is a quorum.
MINUTES
OF PREVIOUS MEETING: Trustee
Rita Baker motioned to accept the Minutes of August 7, 2006, and Trustee Mary
Krieg seconded the motion. All
voting aye, motion carried.
Trustee
Charlie Mattern entered the Board Meeting at 7:34 p.m.
FINANCE:
Trustee Mary Krieg reported nothing at this time.
TREASURER’S
REPORT: Treasurer Bryan Vogel had nothing
to report.
ATTORNEY’S
REPORT: Attorney
Fred Keck reported Steve Wigginton is on vacation.
Attorney Wigginton met with Administrator Dennis Herzing and discussed
building matters.
ESDA
REPORT: ESDA
Coordinator Gene Kramer had submitted a report for review and reported on the
events such as being involved with the communication between hospitals regarding
bio-terrorist; disaster drill at Busch Stadium; a grant received by St. Clair
County; ESDA trailer and truck for emergency use; and, conference on September
5-7 at the Sheraton in Springfield, Illinois, $160.00 for two days.
PUBLIC
PARTICIPATION:
It was asked about the buildings being inspected, what action is being
taken? The response was, there are
steps that need to be taken for the process.
Then the Board will take action.
REPORTS
AND CORRESPONDENCE:
Freeburg
Area Library Thank You: Thanked
the Village for pulling bushes that were not in good shape.
Thank
You Note – Ginger Miller:
Thank you note to Officer John Cappello for his assistance at the
residence of Ms. Miller.
Freeburg
Fire Company No. 1 Request:
Trustee Tony Miller motioned to allow the Freeburg Fire Company to
collect boot monies for Muscular Dystrophy and Trustee Rita Baker seconded the
motion. All voting aye, motion
carried.
SAVE
– Route 15 Water Line Relocation Pay Request No. 5:
Trustee Rita Baker motioned to Pay Ehret’s Pay Request No. 5 in the
amount of $24,090.48 and Trustee Kevin Groth seconded the motion.
Roll Call: Trustee Rita
Baker – aye; Trustee Kevin Groth – aye; Trustee
Charlie Mattern – aye; Trustee Mary Krieg – aye; Trustee Corby
Valentine – aye; and, Trustee Tony Miller – aye.
(6 ayes, 0 nays, 0 absent) Motion
carried.
Trustee Rita Baker motioned to approve Rhutasel and Associates,
Incorporated, to forward the pay request and engineering invoices to IDOT for
reimbursement and Trustee Tony Miller seconded the motion.
Roll Call: Trustee Rita
Baker – aye; Trustee Tony Miller – aye; Trustee Corby Valentine – aye;
Trustee Kevin Groth – aye; Trustee Mary Krieg – aye; and, Trustee Charlie
Mattern – aye; (6 ayes, 0 nays, 0 absent)
Motion carried.
RECOMMENDATIONS
OF BOARDS AND COMMISSIONS: None
CONTRACTS,
RELEASES, AGREEMENTS AND ANNEXATIONS: Nothing
BIDS:
None
RESOLUTIONS:
Resolution
No. 06-26: Trustee Tony Miller motioned to pass Permit Resolution No.
06-26 by title only and Trustee Rita Baker seconded the motion.
Roll Call: Trustee Tony
Miller – aye; Trustee Rita Baker – aye; Trustee Mary Krieg – aye; Trustee
Corby Valentine – aye; Trustee Charlie Mattern – aye; and, Trustee Kevin
Groth – aye. (6 ayes, 0 nays, 0
absent) Motion carried.
Resolution
No. 06-26A:
Trustee Tony
Miller motioned to pass Utility Permit Resolution No. 06-26A by title only and
Trustee Rita Baker seconded the motion. Roll
Call: Trustee Tony Miller – aye;
Trustee Rita Baker – aye; Trustee Corby Valentine – aye; Trustee Kevin Groth
– aye; Trustee Charlie Mattern – aye; and, Trustee Mary Krieg – aye;
(6 ayes, 0 nays, 0 absent) Motion
carried.
ORDINANCES:
Ordinance
No. 1207: (An Ordinance Amending Title VII, Chapter 73, Of The Revised
Code Of The Village Of Freeburg, St. Clair County, Illinois, (Traffic Schedules)
- Trustee Corby Valentine motioned to pass Ordinance No. 1224 by title only and
Trustee Tony Miller seconded the motion. Roll
Call: Trustee Corby Valentine –
aye; Trustee Tony Miller – aye; Trustee Kevin Groth – aye; Trustee Charlie
Mattern – aye; Trustee Mary Krieg – aye; and, Trustee Rita Baker – aye;
(6 ayes, 0 nays, 0 absent) Motion
carried.
OLD
BUSINESS: Nothing
NEW
BUSINESS: None
APPOINTMENTS:
Hire Mrs. Julie Polson
COMMITTEE
MEETING MINUTES:
Personnel
& Public Safety Committee Meeting: Trustee
Rita Baker reported on the meeting held Wednesday, August 9, 2006, at 5:00 p.m.
Trustee Rita Baker motioned to hire Mrs. Julie Polson to the position of
Office Manager at a salary ate of $37,000.00; after 60 days $38,000.00; at the
end of six months – salary to be $39,000.00 and Trustee Mary Krieg seconded
the motion. Roll Call:
Trustee Rita Baker – aye; Trustee Mary Krieg – aye; Trustee Charlie
Mattern – aye; Trustee Kevin Groth – aye; Trustee Tony Miller – aye; and,
Trustee Corby Valentine – aye. (6 ayes, 0 nays, 0 absent)
Motion carried.
Trustee Rita Baker motioned to approve the salary for Mrs. Debbie Pierce
to begin at $32,000.00 and at the end of 60 days, her salary increase $1.00 and
Trustee Mary Krieg seconded the motion. Roll
Call: Trustee Rita Baker – aye;
Trustee Mary Krieg – aye; Trustee Charlie Mattern – aye; Trustee Kevin Groth
– aye; Trustee Tony Miller – aye; and, Trustee Corby Valentine – aye.
(6 ayes, 0 nays, 0 absent) Motion
carried.
The position for the Animal Control position will be put into the
newspaper.
Police Committee Meeting:
Trustee Rita Baker reported they talked about the Animal Control
position.
Trustee Rita Baker motioned to hire two part-time police officers and
Trustee Mary Krieg seconded the motion. Roll
Call: Trustee Rita Baker – aye;
Trustee Mary Krieg – aye; Trustee Kevin Groth – aye; Trustee Tony Miller –
aye; Trustee Corby Valentine – aye; and, Trustee Charlie Mattern – aye.
(6 ayes, 0 nays, 0 absent) Motion
carried.
Trustee Rita Baker motioned to post in-house the position for a full-time
police officer and Trustee Mary Krieg seconded the motion. Roll Call: Trustee
Rita Baker – aye; Trustee Mary Krieg – aye; Trustee Corby Valentine – aye;
Trustee Tony Miller – aye; Trustee Kevin Groth – aye; and, Trustee Charlie
Mattern – aye. (6 ayes, 0
nays, 0 absent) Motion carried.
It was reported Officer John Cappello will be leaving for Iraq September
5, 2006, and returning in December, 2006.
Received a letter from Officer Paul Omelson that he will be going on
disability soon.
The new radio for the new police car is on back order and should be in
next week. The vehicle is being
decaled and numbered.
Public
Works Committee Meeting: Trustee
Charlie Mattern reported on the Public Works Committee Meeting held Wednesday,
August 16, 2006, at 5:30 p.m.
Trustee Mattern reported they discussed issues of the integrity of
trash with new contract we received.
Discussion was held by Mr. Neal requesting a permanent meter for metering
water used on his lawn sprinkler system so he could receive a credit on his
sewer bill for water that does not go to the sewer.
The matter will be further discussed at the next committee meeting.
Trash bids received and currently clarifying bids.
Discussed water line replacements crossing
State Street at Temple and St. Clair Streets.
Mrs. Janet Baechle asked about the temporary water meters for lawn
watering? The Committee is going to
further discuss the issue.
Public
Property Committee Meeting: Trustee
Tony Miller reported on the Public Property Committee Meeting held Wednesday,
August 16, 2006, at 6:30 p.m.
The following items were discussed:
talked about sidewalk replacements and curb and gutter; Freeburg High
School one-way east from Richland Street to Monroe Street and to designate
Monroe Street as one-way north from Emily Street to West Apple Street; drainage
problems on Westbrook Drive; sidewalk removal on Temple Street; whether or not
the Village should mow IDOT right-of-way at the north end of the Village –
IDOT will be cutting in September; bidding for carpet at the Municipal Center;
everything went well at the inspection of the pool;
high school may use the pool for classes; and, street oiling will begin
at the end of the month.
Trustee Tony Miller motioned to advertise for temporary help for leaf
collection and Trustee Rita Baker seconded the motion.
Roll Call: Trustee Tony
Miller – aye; Trustee Rita Baker – aye; Trustee Mary Krieg – aye; Trustee
Charlie Mattern – aye; Trustee Corby Valentine – aye; and, Trustee Kevin
Groth – aye. (6 ayes; 0 nays, 0
absent) Motion carried.
Electric
Committee Meeting: Trustee
Corby Valentine reported on the meeting held Wednesday, August 16, 2006,
at 7:30 p.m.
Trustee Corby Valentine motioned to pay Korte Luitjohan’s Pay Request No. 5 on the new Power Plant
in the amount of $214,011.00 and Trustee Tony Miller seconded the motion.
Roll Call: Trustee Corby
Valentine – aye; Trustee Tony Miller – aye; Trustee Rita Baker
aye; Trustee Mary Krieg – aye; Trustee Kevin Groth – aye; and,
Trustee Charlie Mattern – aye. (6
ayes, 0 nays, 0 absent) Motion
carried.
Trustee Valentine reported Public Works Director Dintelmann gave a
progress report on the Power Plant; the overloading problem on the south
distribution circuit – BHMG is to do a study; and, Ameren may have changed
their position and are disputing Freeburg’s right to serve electric customers
in newly annexed territory.
Trustee Tony Miller thanked everyone for allowing the FCAA to sell drinks
along the parade route on homecoming weekend.
Committee
Meeting As A Whole:
Mayor Ray Danford reported on the Committee Meeting As A Whole on
Saturday, August 19, 2006, at 9:00 a.m., at Smithton Village Hall.
Mayor Ray Danford reported
the Freeburg Board met with the Smithton Board reference the Facilities Study
done by Rhutasel and Associates for a new wastewater treatment plant. The study is for the combined efforts for Freeburg and
Smithton. Still getting information
on the arrangements of financing. Set
up a committee to work together to gather information and they are Administrator
Dennis Herzing, Public Works Director Ron Dintelmann and Assistant Public Works
Director John Tolan. Information
will be sent to our committee to
discuss. The next meeting has been
scheduled for Saturday, October 14, 2006.
UPCOMING
COMMITTEE MEETINGS:
Finance
Committee Meeting, Wednesday, August 30, 2006, 5:00 p.m.
Plan
Commission Meeting, Wednesday, August 30, 2006, 7:30 p.m.
Personnel
& Public Safety Committee Meeting, Thursday, August 31, 2006, 5:00 p.m.
Public Works Committee Meeting, Thursday, August 31, 2006, 6:00 p.m.
Board
Meeting, Tuesday, September 5, 2006, 7:30 p.m.
VILLAGE
PRESIDENT’S AND TRUSTEES’ COMMENTS:
Trustee
Charlie Mattern: Nothing
Trustee
Mary Krieg: Nothing
Trustee
Rita Baker: A Benefit Auction for Officer Paul Omelson is scheduled for
Saturday, August 26, 2006, at Smithton Turner Hall.
Trustee
CorbyValentine: Thanked
Public Works Department for the good work they did for the homecoming..
Trustee
Tony Miller: Seconded Trustee
Valentine’s statement.
Trustee
Kevin Groth: Agreed with Trustee
Valentine’s statement. Officer
John Cappello should be recognized for his second tour.
Mayor
Ray Danford: Nothing
Administrator
Dennis Herzing: Nothing
Chief
Mel Woodruff: Nothing
Public
Works Director Ron Dintelmann: Nothing
Assistant
Public Works Director John Tolan: Absent
Trustee
Rita Baker motioned to adjourn at 8:30 p.m. and Trustee Corby Valentine seconded
the motion. All voting aye,
motion carried.
Billie
Louthan
Village
Clerk