FREEBURG REGULAR BOARD MEETING

FREEBURG REGULAR BOARD MEETING

Monday, August 1, 2005

7:30 p.m.

CALL TO ORDER: The Freeburg Regular Board Meeting was called to order at 7:30 p.m. on Monday, August 2, 2005, in the Freeburg Municipal Center by Mayor Raymond Danford.

PLEDGE OF ALLEGIANCE: The Board members and those present recited the Pledge of Allegiance.

ROLL CALL: The following Board members were present: Roll Call: Trustee Mary Krieg – present; Trustee Rita Baker – present; Trustee Tracy Coughlin – here; Trustee Tony Miller – here; Trustee Kevin Groth – here; Trustee Charlie Mattern – here; and, Mayor Raymond Danford – here. The Mayor announced there is a quorum.

MINUTES OF PREVIOUS MEETINTG: Trustee Rita Baker motioned to accept the minutes as presented for July 18, 2005, and Trustee Tony Miller seconded the motion. All voting aye, motion carried.

FINANCES: Trustee Mary Krieg motioned to pay expenses in the amount of $118,803.77 and Trustee Kevin Groth seconded the motion. Roll Call: Trustee Mary Krieg – aye, Trustee Kevin Groth – aye; Trustee Rita Baker – aye; Trustee Tracy Coughlin – aye; Trustee Tony Miller – aye; and, Trustee Charlie Mattern. (6 ayes, 0 nays, 0 absent) All voting aye, motion carried.

Trustee Mary Krieg motioned to pay MFT expenses in the amount of $4,280.60 and Trustee Tracy Coughlin seconded the motion. Roll Call: Trustee Mary Krieg – aye; Trustee Tracy Coughlin – aye; Trustee Tony Miller – aye; Trustee Kevin Groth – aye; Trustee Charlie Mattern – aye; and, Trustee Rita Baker - aye. (6 ayes, 0 nays, 0 absent) All voting aye, motion carried.

Trustee Krieg reported Treasurer Bryan Vogel has obtained a MFT CD in the amount of $75,000.00. Attorney Wigginton has been advised of the offer of fifty percent from Mr. Jim Snider for reimbursement of educational funds he received during his employment with the Village. A form letter to the Village’s Auditor – Kevin Tepen, C. J. Schlosser, was suggested to be sent. A new payment proposal for the Village’s Treasurer is being sent to the Legal/Ordinance Committee. Express Design is requesting for additional space for his business and presented the idea of having small office space for smaller businesses on one of the Industrial Park’s lot..

TREASURER’S REPORT: Nothing

ESDA REPORT: Nothing

ATTORNEY’S REPORT:

Attorney Gregory Nold reported on the annexations of S.A.V.E. Site and Old Freeburg Road. Both are being presented to the Plan Commission.

Also, Dickerson Easement has been sent to committee. Attorney Nold has been in contact with Attorney Dowling.

PUBLIC PARTICIPATION: None

REPORTS AND CORRESPONDNECES: None

RECOMMENDATIONS OR ACTIONS OF BOARDS AND COMMISSIONS: None

BIDS: None

CONTRACTS, RELEASES, AGAREEMENTS AND ANNEXATIONS: None

RESOLUTIONS: None

ORDINANCES: None

NEW BUSINESS:

The Freeburg Fire Company No. 1 requested the use of the intersection of Apple Street and State Street for the collection of monies for the Muscular Dystrophy Association. Trustee Tracy Coughlin motioned to approve the use of Apple Street and State Street for their boot collection for the Muscular Dystrophy Association (Jerry’s Kids) Friday, August 26, 2005 with a rain date of Saturday, August 27, 2005, and Trustee Rita Baker seconded the motion. (6 ayes, 0 nays, 0 absent) All voting aye, motion carried.

COMMITTEE MEETINGS:

Legal & Ordinance Committee Meeting (Annexation/Building/Zoning/Subdivision):Chairman Kevin Groth reported on the Legal and Ordinance Committee Meeting held Tuesday, July 19, 2005, 8:00 p.m.

Chairman Groth reported the Committee members reviewed the S.A.V.E. Site annexation/agreement documents

The Committee also reviewed the Old Freeburg Road annexation.

Public Works Committee Meeting (Trash/Water/Sewer):Chairman Charlie Mattern reported on the Public Works Committee Meeting held Wednesday, July 20, 2005, at 4:30 p.m.

Chairman Mattern reported on the request from Larry and Doris Brown to move their water meter on their property rather than the newly acquired easement on their driveway. The request was denied.

A letter from the Village to FSH is to be done by Administrator Herzing with a formal reminder of the Village’s expectations of FSH with respect to responding to problems and notifying customers in accordance with required procedures.

Discussion was held regarding a fire hydrant at the new Day Care Center. Public
Works Director Dintelmann reported the fire hydrant was on the plat and the developer should install the fire hydrant.

Chairman Mattern discussed the Patterson waiver of late charges on their utility bill. Chairman Charlie Mattern motioned in lieu of circumstances concerning their utility bill not being delivered by the U. S. Postal Service, the late charges of $11.33 will be waived and Trustee Tony Miller seconded the motion. Roll Call: Chairman Charlie Mattern – aye; Trustee Tony Miller – aye; Trustee Kevin Groth – aye; Trustee Mary Krieg – aye; Trustee Rita Baker – aye; and, Trustee Tracy Coughlin – aye. (6 ayes, 0 nays, 0 absent) All voting aye, motion carried.

A request by another resident to waive the late fee because their bill pay service automatically withdrew the funds from their account before the due date, but it was two (2) weeks before the Village received the payment. The request was denied.

A bid for water materials for Estates at Woods Edge Subdivision was presented by Public Works Director Ron Dintelmann. Chairman Charlie Mattern motioned to proceed with the bidding process for water materials for Estates at Woods Edge Subdivision with a calling date of Thursday, August 25, 2005, 2:00 p.m. and Trustee Tony Miller seconded the motion. Roll Call: Chairman Charlie Mattern, - aye; Trustee Tony Miller – aye; Trustee Kevin Groth – aye; Trustee Tracy Coughlin – aye; Trustee Rita Baker – aye; and, Trustee Mary Krieg – aye. (6 ayes, 0 nays, 0 absent) All voting aye, motion carried.

Public Property Committee Meeting (Streets/Municipal Center/Pool/Parks & Recreation: Chairman Tony Miller reported on the Public Property Committee Meeting held Wednesday, July 20, 2005, 6:00 p.m.

Chairman Miller discussed IDOT’s letter to the Village in regards to the Village accepting maintenance of access roads along Route 13/15. A letter is to be forwarded to IDOT declining the request. A meeting has been scheduled Thursday, August 4, 2005, to discuss the request.

Discussion was held regarding the water collecting on Woodsview Drive.

Chairman Tony Miller motioned to pay Lifeguard Matt Price $8.00 per hour retroactive to the opening of the Freeburg Swimming Pool and Trustee Rita Baker seconded the motion. Roll Call: Chairman Tony Miller – aye; Trustee Rita Baker – aye; Trustee Mary Krieg – aye; Trustee Charlie Mattern – aye; Trustee Tracy Coughlin – aye; and, Trustee Kevin Groth – aye. (6 ayes, 0 nays, 0 absent) All voting aye, motion carried.

Trustee Tony Miller asked if there were going to be swimming lessons? Trustee Rita Baker stated there would not be any swimming lessons this year due to lack of participation.

It was reported street oiling would not be done until September.

Discussion was held by Trustee Tony Miller about the Village purchasing two signs for the Freeburg High School Girls Track and Field Class A – 2005 – Third Place State to be placed in the Village. Sent to committee.

Mr. Paul Anderson commented on the business in town being low because of the roadway project.

Personnel and Public Safety Committee Meeting (Personnel/Police/ESDA/Police Negotiations/Fire): Chairperson Rita Baker reported on the Personnel and Public Safety Committee Meeting held Thursday, July 21, 2005, at 4:30 p.m.

Chairperson Baker reported the new 2005 Chevrolet Impala is in service

The old squad car was given to the Street Department for APWD John Tolan to drive.

The 9-1-1 Lighting Company has gone out of business;

Chairperson Rita Baker motioned to notice all Village employees of a new full-time Patrolman position with a response to the Administrator’s Office by Tuesday, August 9, 2005, 12 Noon and Trustee Tony Miller seconded the motion. Roll Call: Trustee Rita Baker – aye; Trustee Tony Miller – aye; Trustee Kevin Groth – aye; Trustee Mary Krieg – aye; Trustee Charlie Mattern – aye; and, Trustee Tracy Coughlin – aye. (6 ayes, 0 nays, 0 absent) All voting aye, motion carried.

It was reported Chief Mel Woodruff was on vacation.

Trustee Miller asked Sergeant Paul Omelson about the fence on Mr. Thompson’s property. Attorney Nold reported a hearing has been scheduled for August 16, 2005.

UPCOMING COMMITTEE MEETINGS:

Legal and Ordinance (Annexation/Building/Zoning/Subdivision), Thursday, August 4, 2005, 8:00 p.m.

Personnel & Public Safety (Police), Wednesday, August 10, 2005, 6:00 p.m.

Electric Committee, Thursday, August 11, 2005, 6:00 p.m.

Public Works Committee (Trash/Water/Sewer), Wednesday, August 17, 2005, 4:30 p.m.

Public Property Committee (Streets), Wednesday, August 17, 2005, 6:00 p.m.

Committee As A Whole Meeting, Monday, August 29, 2005, 6:00 p.m.

Board Meeting, Monday, August 15, 2005, 7:30 p.m.

VILLAGE PRESIDENT’S AND TRUSTEES’ COMMENTS:

Trustee Charlie Mattern: Nothing

Trustee Mary Krieg: Nothing

Trustee Rita Baker: Nothing

Trustee Tracy Coughlin: Nothing

Trustee Tony Miller: Trustee Miller commented that there has been a lot of frustration concerning the Route 13/15 Project, and obviously, the roadway will be better. Everyone has been cordial to one another.

Trustee Kevin Groth: Pass

Administrator Dennis Herzing: Nothing

Public Works Director Ron Dintelmann: It was reported there is another eight (8) weeks of construction on the Route 13/15 Project.

Assistant Public Works Director John Tolan: Nothing

Sergeant Paul Omelson: Nothing

ADJOURNMENT:

Trustee Rita Baker motioned to adjourn at 8:06 p.m. and Trustee Tracy Coughlin seconded the motion. All voting aye, motion carried.

_________________________________

Mary Grau, Village Clerk

_________________________________

By: Billie M. Louthan, Deputy Clerk

ATTEST:

____________________________________

Mary Grau, Village Clerk

____________________________________

By: Billie M. Louthan, Deputy Clerk

FREEBURG REGULAR BOARD MEETING

Monday. August 15, 2005

7:30 p.m.

CALL TO ORDER: The Freeburg Regular Board Meeting was called to order at 7:30 p.m. on Monday, August 15, 2005, in the Freeburg Municipal Center by Mayor Raymond Danford.

PLEDGE OF ALLEGIANCE: The Board members and those present recited the Pledge of Allegiance.

ROLL CALL: The following Board members were present: Trustee Charlie Mattern – here; Trustee Mary Krieg – here; Trustee Rita Baker – here; Trustee Tracy Coughlin – here; Trustee Tony Miller – here; Trustee Kevin Groth – here; and Mayor Ray Danford – here. The Mayor announced there is a quorum.

Village Clerk, Mary Grau, is on medical leave.

MINUTES OF PREVIOUS MEETING: Trustee Tracy Coughlin motioned to accept the minutes of August 1, 2005, and Trustee Rita Baker seconded the motion. All voting aye, motion carried.

FINANCE: Trustee Mary Krieg motioned to purchase two additional Locis licenses for the Administrator and Administrative Assistant at a cost of $1,000.00 and Trustee Kevin Groth seconded the motion. Roll Call: Trustee Mary Krieg – aye; Trustee Kevin Groth – aye; Trustee Rita Baker – aye; Trustee Charlie Mattern – aye; Trustee Tracy Coughlin – aye; and Trustee Tony Miller – aye. (6 ayes, 0 nays, 0 absent) All voting aye, motion carried.

TREASURER’S REPORT: Nothing

ATTORNEY’S REPORT: Attorney Nold reported on the SAVE Site Annexation and zoning change, Old Freeburg Road annexations and the Dickerson easement and annexations for Gauch and Wittenauer.

ESDA REPORT: ESDA Coordinator Gene Kramer reported activating the office on August 10^th; on August 13^th there was a thunderstorm watch; and, the ESDA Coordinator passed the required FEMA/HSD NIMS training course on August 10, 2005.

PUBLIC PARTICIPATION: None

REPORTS AND CORRESPONDENCE:

A “Thank You” Note from the Freeburg Patriotic Sisters of the U.S.A. for use of the Freeburg Park was reviewed by the Board members.

A letter from St. Joseph Church to have their Annual Church Picnic and use the Village streets was discussed. Trustee Rita Baker motioned to authorize St. Joseph Church close Village street (North Alton) and block the alleyway between West White Street and West Phillips Street and Trustee Tracy Coughlin seconded the motion. All voting aye, motion carried.

RECOMMENDATIONS OF BOARDS AND COMMISSION: None

CONTRACTS, RELEASES, AGREEMENTS AND ANNEXATIONS:

Trustee Tracy Coughlin reported on the Memorandum of Agreement with BHM&G to do the Village’s Electric Rate Study. Roll Call: Trustee Tracy Coughlin motioned to approve the Memorandum of Agreement with BHM&G to do the Electric Rate Study for the Village in the amount of $14,000.00 and Trustee Mary Krieg seconded the motion. (6 ayes, 0 nays, 0 absent) All voting aye, motion carried.

BID:

The 2005 MFT Award of material letting was reviewed. Trustee Tony Miller motioned to accept the 2005 MFT Bid Award to Beelman Truck Company (Items 2 & 3) and JTC Petroleum Company, Incorporated (Item 1) and Trustee Rita Baker seconded the motion. Roll Call: Trustee Tony Miller – aye; Trustee Rita Baker – aye; Trustee Mary Krieg – aye; Trustee Charlie Mattern – aye; Trustee Tracy Coughlin; and, Trustee Kevin Groth – aye. (6 ayes, 0 nays, 0 absent) All voting aye motion carried.

RESOLUTION:

Resolution No. 05-12, Resolution For The Freeburg Park District To Sponsor A Homecoming Parade In The Village Of Freeburg - Trustee Tracy Coughlin motioned to approve Resolution No. 05-12 by title only and Trustee Tony Miller seconded the motion. Roll Call: Trustee Tracy Coughlin – aye; Trustee Tony Miller – aye; Trustee Kevin Groth – aye; Trustee Rita Baker – aye; Trustee Mary Krieg – aye; and, Trustee Charlie Mattern – aye; (6 ayes, 0 nays, 0 absent) Motion carried.

Discussion was held regarding the safety of the route with big trucks. Chief Woodruff reported that he has met with Sheila Gallagher and if there are big trucks, they will need spotters on each side of the truck. At this time, big trucks are not in the parade.

ORDINANCE:

Ordinance No. 1183. An Ordinance Amending Section 30.41 Of The Revised Code Of Ordinances – Treasurer, Compensation Of Officials – Trustee Rita Baker motioned to approve Ordinance No. 1183 by title only and Trustee Mary Krieg seconded the motion. Roll Call: Trustee Rita Baker – aye; Trustee Mary Krieg – aye; Trustee Tony Miller - aye; Trustee Kevin Groth – aye; Trustee Charlie Mattern – aye; and Trustee Tracy Coughlin – aye. (6 ayes, 0 nays, 0 absent) Motion carried.

OLD BUSINESS:

Trustee Kevin Groth asked if IMEA contacted us about Kaiser, Matthews and Rudy regarding electricity and it was reported the call was placed but no response as yet.

NEW BUSINESS: None

APPOINTMENTS:

Mayor Danford made the following appointments: Michael J. Schutzenhofer – Full-time Police Officer, Stanley J. Ruhmann, Jr. – Part-time Police Officer and Tim M. Kunkelmann – Electric Apprentice Lineman.

Trustee Rita Baker motioned to hire Michael J. Schutzenhofer as a full-time police officer at a probation salary of $32,621.00 and Trustee Tony Miller seconded the motion. Roll Call: Trustee Rita Baker – aye; Trustee Tony Miller – aye; Trustee Tracy Coughlin – aye; Trustee Kevin Groth – aye; Trustee Charlie Mattern – aye; and, Trustee Mary Krieg – aye. (6 ayes, 0 nays, 0 absent) Motion carried.

Trustee Rita Baker motioned to hire Stanley J. Ruhmann, Jr. as a part-time police officer at an hourly rate of $11.00 and Trustee Tony Miller seconded the motion. Roll Call: Trustee Rita Baker – aye; Trustee Tony Miller – aye; Trustee Charlie Mattern – aye; Trustee Mary Krieg – aye; Trustee Tracy Coughlin – aye; and, Trustee Kevin Groth – aye. (6 ayes, 0 nays, 0 absent) Motion carried.

Trustee Tracy Coughlin motioned to hire Tim M. Kunkelmann as an Electric Apprentice Lineman at an annual salary of $30,506.00 and Trustee Mary Krieg seconded the motion. Roll Call: Trustee Tracy Coughlin – aye; Trustee Mary Krieg – aye; Trustee Charlie Mattern – aye; Trustee Rita Baker – aye; Trustee Kevin Groth – aye; and, Trustee Tony Miller – aye. (6 ayes, 0 nays, 0 absent) Motion carried.

COMMITTEE MEETING MINUTES:

Legal & Ordinance Committee Meeting (Annexation/Building/Zoning/Subdivision):

Chairman Kevin Groth reported on the Legal and Ordinance Committee Meeting held Thursday, August 4, 2005, at 8:00 p.m.

Chairman Groth reported on the Dambacher property. Nothing has happened yet, but we keep pursuing it.

The Committee reviewed an amended ordinance for the Treasurer position and it was Ordinance No. 1183 previously approved.

Trustee Miller asked if Mr. Richard Pierce’s property was big enough to develop five (5) lots and it was reported it is not.

Public Safety Committee Meeting (Personnel/Police/ESDA/Fire):

Chairwoman Rita Baker reported on the Public Safety Committee Meeting held Wednesday, August 10, 2005, at 5:00 p.m.

It was reported by Chairwoman Baker that everything we discussed has been taken care of for this Committee Meeting.

Electric Committee Meeting:

Chairman Tracy Coughlin reported on the Electric Committee Meeting held Thursday, August 11, 2005, at 6:00 p.m.

Chairman Coughlin reported that our Fuel Adjustment Factor has been done incorrectly since 1984. The error went to our residents and will be corrected.

Mr. Tim Kunkelmann was hired as an Electric Apprentice Lineman in the Electric Department.

The new pole lights are going up in the Village and Chairman Coughlin reported on possibly new flags, et cetera, being furnished for the new light poles.

UPCOMING COMMITTEE MEETINGS:

Public Works Committee Meeting, Wednesday, August 17, 2005, 4:30 p.m. (Trash/Water/Sewer)

Public Property Committee Meeting, Wednesday, August 17, 2005, 6:00 p.m. (Street/Municipal Center/Pool/Parks & Recreation)

Plan Commission, Wednesday, August 17, 2005, 7:30 p.m.

Committee As A Whole, Monday, August 29, 2005, 6:00 p.m.

Legal and Ordinance Committee Meeting, Tuesday, August 30, 2005, 8:00 p.m.

(Annexation/Building/Zoning/Subdivision)

Finance Committee Meeting, Wednesday, August 31, 2005, 6:00 p.m.

Zoning Board of Appeals, Thursday, September 1, 2005, 8:00 p.m.

HOLIDAY – LABOR DAY, September 5, 2005

Board Meeting, Tuesday, September 6, 2005, 7:30 p.m.

VILLAGE PRESIDENT’S AND TRUSTEES’ COMMENTS:

Trustee Kevin Groth: Nothing

Trustee Tony Miller: Welcomed Tim Kunkelmann, Mike Schutzenhofer and Stanley Ruhmann.

Trustee Tracy Coughlin: Welcomed Tim Kunkelmann, Mike Schutzenhofer and Stanley Ruhmann.

Trustee Charlie Mattern: Welcomed Tim Kunkelmann, Mike Schutzenhofer and Stanley Ruhmann.

Trustee Mary Krieg: Welcomed Tim Kunkelmann, Mike Schutzenhofer and Stanley Ruhmann.

Trustee Rita Baker: Welcomed Tim Kunkelmann, Mike Schutzenhofer and Stanley Ruhmann.

STAFF:

Attorney Gregory C. Nold: Nothing

Chief Melvin Woodruff: Nothing

Administrator Dennis Herzing: Nothing

Public Works Director Ron Dintelmann: Nothing

Assistant Public Works Director John Tolan: Nothing

ADJOURN:

Trustee Rita Baker motioned to adjourn at 8:05 p.m. and Trustee Tracy Coughlin seconded the motion. All voting aye, motion carried.

______________________________

Mary Grau, Village Clerk

______________________________

By: Billie M. Louthan, Deputy Clerk

ATTEST:

__________________________________

Mary Grau, Village Clerk

__________________________________

By: Billie M. Louthan, Deputy Clerk