FREEBURG REGULAR BOARD MEETING

October 4, 2004 at 7:30 p.m.

 

 

CALL TO ORDER: The Freeburg Regular Board Meeting was called to order at 7:30 p.m., on Monday, 10/04/04, in the Freeburg Municipal Center by Mayor Allen Watters.

 

PLEDGE OF ALLEGIANCE: The Board members and those present recited the Pledge of Allegiance.

 

ROLL CALL: The Following Board Members were Present Trustee Rita Baker -here; Trustee Tom Gaby -here; Trustee Mary Krieg - here; Trustee Tony Miller - here; Trustee Paul Janssen - here; Trustee Tracy Coughlin - here; Mayor Allen Watters - here; The Mayor announced there is a quorum.

 

MINUTES OF PREVIOUS MEETING: Motion made by Trustee Janssen and seconded by Trustee Coughlin approving the minutes on 09/20/04. Motion Carried. (6 ayes; 0 nay; 0 absent).

 

FINANCE COMMITTEE MEETING:

Trustee Paul Janssen Reporting

Thursday, September 30, 2004 at 4:30 p.m.

 

Claims:  Motion made by Trustee Janssen and seconded by Trustee Baker to approve payment of the claims in the amount of $127,357.59.  Roll Call: Trustee Rita Baker – aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - here; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent).

 

Utility Payments:  Motion made by Trustee Janssen and seconded by Trustee Baker to approve local bank bill pay starting November 1, 2004.  Roll Call: Trustee Rita Baker – aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - here; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent).

 

Outsourcing payroll:  Motion made by Trustee Janssen and seconded by Trustee Baker to allow ADP process payroll and taxes at the amount of $63.46 per pay period.  Roll Call: Trustee Rita Baker – aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - here; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent).

 

TREASURER REPORT:  next meeting

 

ATTORNEY’S REPORT:

Attorney Greg Nold present:

 

Illinois American Water:  Received a notice from Illinois American Water of their request to ICC for certificate of convenience to serve the area, The Village has filed an intervention petition with ICC.

 

Industrial Park:  Preparing a contract for Lot 15 to MAC Medical.

 

ESDA REPORT:

Eugene Kramer not present:    

 

Report was not presented.

 

PUBLIC PARTICIPATION: Tony Miller wrote a letter and read it regarding the Village Board has Freeburg in their best interest and we need to start acting in harmony.

 

Karla Theis letter was read regarding about the same thing.

 

Janet Baeschle, Sherry Heiligenstein, Lori Niebruegge, Mark Zipfel, Debbie Braun, Paul Anderson expressed the difficulties the school could face if we decided on the TIF.

 

REPORTS AND CORRESPONDENCES:  A letter from the Schools regarding truancy and an ordinance to control it.  Tabled

 

RECOMMENDATIONS OR ACTIONS OF BOARD & COMMISSIONS: Motion made by Trustee Janssen and seconded by Trustee Miller to approve the recommendation from the Plan Commission for the annexation and zoning district of Agricultural “A” from Wayne and Violet Forcade, 504 N. Pitts Street.  Roll Call: Trustee Rita Baker – aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - here; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent).

 

 

BIDS: none

 

CONTRACTS, RELEASES, AGREEMENTS & ANNEXATIONS:

Petition for Annexation – Wayne and Violet Forcade (1.13).  No action taken.

 

Petition for Annexation – Wayne and Violet Forcade (15).  No action taken.

 

Freeburg Development Corporation Agreement.  Motion made by Trustee Miller and seconded by Trustee Janssen to enter into an Agreement to enter Into A Redevelopment Plan, Redevelopment Project, And Designate A Redevelopment Project Area and Fund Development By And Between The Village Of Freeburg, And Freeburg Development Corporation, by title only.   Roll Call: Trustee Rita Baker - nay; Trustee Tom Gaby - aye; Trustee Mary Krieg - nay; Trustee Tony Miller – aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - nay; Mayor Al Watters – aye; Motion Carried. (4 ayes; 3 nays; 0 absent).

 

Development Resource Group, Inc. Agreement Motion made by Trustee Janssen and seconded by Trustee Gaby to Contract for Relocation Services Between Development Resource Group, Inc.  and Village of Freeburg.   Roll Call: Trustee Rita Baker - nay; Trustee Tom Gaby - aye; Trustee Mary Krieg - nay; Trustee Tony Miller – aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - nay; Mayor Al Watters – aye; Motion Carried. (4 ayes; 3 nays; 0 absent).

 

RESOLUTIONS:  04-15- A Resolution Establishing a Time and Place for a Public Hearing to Consider a Tax Increment Redevelopment Plan and Redevelopment Project for the Project for the Proposed North State Street Redevelopment Project Area.  Motion made by Trustee Gaby and seconded by Trustee Miller to adopt resolution  04-15- A Resolution Establishing a Time and Place for a Public Hearing to Consider a Tax Increment Redevelopment Plan and Redevelopment Project for the Project for the Proposed North State Street Redevelopment Project Area, by title only.   Roll Call: Trustee Rita Baker - nay; Trustee Tom Gaby - aye; Trustee Mary Krieg - nay; Trustee Tony Miller – aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - nay; Mayor Al Watters – aye; Motion Carried. (4 ayes; 3 nays; 0 absent).

 

ORDINANCES:  1156- An Ordinance Authorizing Execution of Annexation Agreement  (Forcade).   Motion made by Trustee Coughlin and seconded by Trustee Janssen to adopt 1156- An Ordinance Authorizing Execution of Annexation Agreement  (Forcade), by title only.   Roll Call: Trustee Rita Baker - aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - aye; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent). 

 

1157- An Ordinance Annexing Certain Territory to the Village of Freeburg, St. Clair County, Illinois  (Forcade 1.13).   Motion made by Trustee Coughlin and seconded by Trustee Baker to adopt 1157- An Ordinance Annexing Certain Territory to the Village of Freeburg, St. Clair County, Illinois  (Forcade 1.13), by title only.   Roll Call: Trustee Rita Baker - aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - aye; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent). 

 

1158- An Ordinance Amending a Section of the Revised Code of the Village of Freeburg, St. Clair County, Illinois (Speed Zone).   Motion made by Trustee Gaby and seconded by Trustee Baker to 1158- An Ordinance Amending a Section of the Revised Code of the Village of Freeburg, St. Clair County, Illinois (Speed Zone), by title only.   Roll Call: Trustee Rita Baker - aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - aye; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent). 

 

An Ordinance Annexing Certain Territory to the Village of Freeburg, St. Clair County, Illinois  (Forcade 15) tabled   

 

APPOINTMENTS: none

 

OLD BUSINESS: None

 

NEW BUSINESS: None

 

COMMITTEE MEETINGS

 

PERSONNEL & ORDINANCE COMMITTEE

TRUSTEE TRACY COUGHLIN REPORTING

Held September 22, 2004 at 5:30 p.m.

 

A Draft Drug Policy And Performance Review:  A draft Drug Policy and Performance review forms previously provided to the committee members

 

Administrative Assistant Position:  The Committee discussed the possibility of eliminating the Administrative Assistant Position.

 

BUILDING/ANNEXATION/ZONING COMMITTEE MEETING

TRUSTEE MARY KRIEG REPORTING

Held September 22, 2004 at 5:30 p.m.

 

A letter was reviewed from Attorney Robert Sprague, regarding Richard Dambacher.  Administrator will provide a copy of the letter to Sue Moritz.

 

ECONOMIC DEVELOPMENT/INDUSTRIAL PARK COMMITTEE

TRUSTEE TOM GABY REPORTING

Held September 27, 2004 at 5:30 p.m.

 

Trees:  Boza Tree farm replaced Evergreens north of the Park.

 

A new business is interested in a lot in the Industrial Park.

 

 

UPCOMING MEETINGS:

 

Electric Committee, Wednesday. Oct. 6, 2004 5:00 p.m.

Street Committee, Wednesday. . Oct 6, 2004 5:30 p.m.

Police Committee, Monday, Oct. 11, 2004 4:30 p.m.

Parks and Recreation Committee Meeting Tues., Dec 9, 2004, 6:00 p.m.

Regular Board Meeting, Monday October 18, 2004 7:30 p.m.

 

VILLAGE PRESIDENT’S AND TRUSTEE’S COMMENTS:

 

MAYOR ALLEN WATTERS:  Pass

 

TRUSTEE RITA BAKER: Hope our Community cans works together

 

TRUSTEE TOM GABY:  Hope our Community cans works together

 

TRUSTEE PAUL JANSSEN:  Pass

 

TRUSTEE MARY KRIEG:  pass

 

TRUSTEE TRACY COUGHLIN: 

 

TRUSTEE TONY MILLER: Trustee Miller thanked the Village citizens and business owners who have expressed their concerns and opinions over the proposed Tax Increment Financing District the Board is evaluating.

 

JIM SNIDER, VILLAGE ADMINISTRATOR:  SWIC is holding a Gateway connector Meeting on Nov. 3, 2004

 

RON DINTELMANN, PUBLIC WORKS DIRECTOR: Pass

 

GREG NOLD, ATTORNEY:  Pass

 

JOHN TOLAN, ASSISTANT PUBLIC WORKS DIRECTOR: Pass

 

MEL WOODRUFF, POLICE CHIEF: Pass

 

PATRICK SMOKER, ZONING ADMINISTRATOR: Pass

 

BILLIE LOUTHAN, ADMINISTRATOR ASSISTANT/DEPUTY CLERK: pass

 

WAYNE FORCADE, TOWNSHIP SUPERVISOR: Pass

 

ADJOURN:

Trustee Baker motioned to adjourn at 9:25 p.m. and Trustee Coughlin seconded the motion. All Trustees voted aye, motion carried - meeting adjourned.

 

                                                                                                  __________________

                                                                                                   Mary Grau

                                                                                                   Village Clerk

 

 

 

 

 

 

FREEBURG REGULAR BOARD MEETING

October 18, 2004 at 7:30 p.m.

 

 

CALL TO ORDER: The Freeburg Regular Board Meeting was called to order at 7:30 p.m., on Monday, 10/18/04, in the Freeburg Municipal Center by Mayor Allen Watters.

 

 

PLEDGE OF ALLEGIANCE: The Board members and those present recited the Pledge of Allegiance.

 

ROLL CALL: The following Board Members were Present Trustee Rita Baker -here; Trustee Tom Gaby -here; Trustee Mary Krieg -here; Trustee Tony Miller - here; Trustee Paul Janssen - absent; Trustee Tracy Coughlin - here; Mayor Allen Watters - here; Mayor Allen Watters announced there is a quorum.

 

MINUTES OF PUBLIC HEARING: Motion made by Trustee Gaby and seconded by Trustee Miller approving the minutes on 10/04/05, Annexation agreement with Wayne and Violet Forcade.  Motion Carried. (5 ayes; 0 nay; 1 absent).

 

Motion made by Trustee Miller and seconded by Trustee Krieg amends the previous minutes for September 7, 2004 on accepting the Police Contract with an all voting aye.   Motion Carried. (5 ayes; 0 nay; 1 absent).

 

 

MINUTES OF PREVIOUS MEETING: Motion made by Trustee Gaby and seconded by Trustee Miller approving the minutes on 10/04/04.  Motion Carried. (5 ayes; 0 nay; 1 absent).

 

FINANCE COMMITTEE MEETING:

TRUSTEE PAUL JANSSEN REPORTING

 

No report was presented.

 

TREASURER REPORT:  Not available

 

ATTORNEY’S REPORT:

Attorney Greg Nold reporting:

 

Barthel Annexation:  4 lots are possibly being annexed.

 

Illinois American Water:  Meeting with American Water regarding their request to ICC for certificate.

 

Dickerson Easement:  A discussion for proposed access easement.

 

ESDA REPORT:

Eugene Kramer not present:    

No report presented.

 

PUBLIC PARTICIPATION:  Gloria Niebruegge inquired on an authenticity of the letter from clerk Grau.  Clerk Grau stated she did not write the letter and Mayor Watters opposed the subject.

 

 Ms. Janet Baeschle inquired on the Dambacher issue and pre 1980 extension.  It’s in the attorney’s hands now.

 

Mr. Lee Sauzik felt the Village needs to hire a person to review plans for the Village.

 

Mr. Paul Anderson felt the Public Hearing for the TIF should be held at the High School.

 

REPORTS AND CORRESPONDENCES: none

 

RECOMMENDATIONS OR ACTIONS OF BOARD & COMMISSIONS: Motion made by Trustee Coughlin and seconded by Trustee Baker to accept the Plan Commission recommendation for the Engineering Plans for Tri-Rent 1 Development”.  Roll Call: Trustee Rita Baker – aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - aye; Trustee Tony Miller - aye; Trustee Paul Janssen - absent; Trustee Tracy Coughlin - aye; Motion Carried. (5 ayes; 0 nay; 1 absent)

 

 CONTRACTS, RELEASES, AGREEMENTS & ANNEXATIONS: Petition to Annex Wayne and Violet Forcade.

 

BIDS: none

 

RESOLUTIONS:  none

 

ORDINANCES:   1159- An Ordinance Annexing Certain Territory to the Village of Freeburg, St. Clair County, Illinois  (Forcade 15).   Motion made by Trustee Coughlin and seconded by Trustee Baker to adopt 1159- An Ordinance Annexing Certain Territory to the Village of Freeburg, St. Clair County, Illinois  (Forcade 15), by title only.   Roll Call: Trustee Rita Baker - aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - aye; Trustee Tony Miller - aye; Trustee Paul Janssen - absent; Trustee Tracy Coughlin - aye; Motion Carried. (5 ayes; 0 nay; 1 absent). 

 

 

APPOINTMENTS: none

 

OLD BUSINESS: None

 

NEW BUSINESS: None

 

COMMITTEE MEETINGS

 

ELECTRIC COMMITTEE

TRUSTEE TRACY COUGHLIN REPORTING

Held October 6, 2004 at 4:30 p.m.

 

Motion made by Trustee Coughlin and seconded by Trustee Janssen to hire an apprentice lineman.  Roll Call: Trustee Rita Baker – aye; Trustee Tom Gaby - aye; Trustee Mary Krieg -aye; Trustee Tony Miller - aye; Trustee Paul Janssen - absent; Trustee Tracy Coughlin - aye; Motion Carried. (5 ayes; 0 nay; 1 absent)

 

Nextel Phones:  PWD Ron Dintlemann was instructed to get quotes on the Nextel Phones for the Public Works Employees.

 

 

STREET COMMITTEE

TRUSTEE TRACY COUGHLIN REPORTING

Held October 6, 2004 at 5:30 p.m.

 

Manor of Woods Edge:  A proposed solution to the direction of the drainage problem behind the subdivision was discussed.

 

Wolf Road:  Drainage problems by Jim Huffman’s home were discussed.

 

Leaf Collection:  A part time assistant to be hire will help personnel to work on other projects.

 

POLICE COMMITTEE

TRUSTEE TONY MILLER REPORTING

Held October 11, 2004 at 5:30 p.m.

 

Sgt. Position:  The Chief will post the Sgt. Position effective October 12, 2004, with a close of October 21, 2004.

 

Truancy and Curfew:  A proposed Truancy and Curfew ordinance will be drafted by Chief Woodruff.

 

Christmas Parade:  The Chamber of Commerce would like to hold a Christmas parade.  A letter will be submitted to the Mayor.

 

 

 

PERSONNEL & ORDINANCE COMMITTEE

TRUSTEE TRACY COUGHLIN REPORTING

Held October 11, 2004 at 5:30 p.m.

 

A Draft Drug Policy And Performance Review:  A draft Drug Policy and Performance review forms previously provided to the committee members

 

Administrative Assistant Position:  The Committee discussed the possibly eliminating the Administrative Assistant Position.

 

 

UPCOMING MEETINGS:

Joint Review Board, Wed., Oct. 20, 2004, 2:00 p.m.

Water/ Sewer Committee, Wednesday. Oct. 20, 2004, 4:30 p.m.

Street Committee, Wednesday. Oct. 20, 2004, 5:30 p.m.

Police Committee, Mon., October 25, 2004, 4:30 p.m. cancel

Industrial Park/Economic Development Committee Meeting, Mon. October 25, 2004, 5:30 p.m.

Building/Annexation/Zoning, Committee Meeting, Wed. October 27, 2004, 5:30, p.m.

Finance Committee, Thurs, October 28, 2003, 4:30 p.m.

Regular Board Meeting, November 1, 2004, 7:30 p.m.

 

VILLAGE PRESIDENT’S AND TRUSTEE’S COMMENTS:

 

MAYOR ALLEN WATTERS: Pass

 

TRUSTEE RITA BAKER: The Citizens should review the pass progressive of Freeburg, how it is growing.  The Letter from Trustee Janssen was in his own handwriting.

 

TRUSTEE TOM GABY:  The Citizens should review the pass progressive of Freeburg, how it is growing.  The Letter from Trustee Janssen was in his own handwriting.

 

TRUSTEE PAUL JANSSEN: absent

 

TRUSTEE MARY KRIEG:  pass

 

TRUSTEE TRACY COUGHLIN:  pass

 

TRUSTEE TONY MILLER: The Citizens should review the pass progressive of Freeburg, how it is growing.  The Letter from Trustee Janssen was in his own handwriting.

 

JIM SNIDER, VILLAGE ADMINISTRATOR: SWIC is holding a Gateway Connector Meeting on Nov. 3, 2004.

 

RON DINTELMANN, PUBLIC WORKS DIRECTOR: IDOT awarded Illinois Excavator the contract starting November 1^st, 2004.

 

GREG NOLD, ATTORNEY:  pass

 

JOHN TOLAN, ASSISTANT PUBLIC WORKS DIRECTOR: pass

 

MEL WOODRUFF, POLICE CHIEF: pass

 

PATRICK SMOKER, ZONING ADMINISTRATOR: pass

 

BILLIE LOUTHAN, ADMINISTRATOR ASSISTANT/DEPUTY CLERK: pass

 

WAYNE FORCADE, TOWNSHIP SUPERVISOR: absent

 

ADJOURN:

Trustee Baker motioned to adjourn at 8:20 p.m. and Trustee Krieg seconded the motion. All Trustees voted aye, motion carried - meeting adjourned.

                                                                                                  _____________

                                                                                                   Mary Grau

                                                                                                   Village Clerk