FREEBURG
REGULAR BOARD MEETING
June
2, 2003 at 7:30 p.m.
CALL TO ORDER: The Freeburg Regular Board Meeting was called to order at 7:30 p.m., on Monday, 06/02/03, in the Freeburg Municipal Center by Mayor Allen Watters.
PLEDGE OF ALLEGIANCE: The Board members and those present recited the Pledge of Allegiance.
ROLL CALL: The Following Board Members were Present Trustee Rita Baker -here; Trustee Tom Gaby -here; Trustee Mary Krieg - here; Trustee Tony Miller - here; Trustee Paul Janssen - here; Trustee Tracy Coughlin - here; Mayor Allen Watters - here; The Mayor announced there is a quorum.
MINUTES
OF PREVIOUS MEETING: Motion made by
Trustee Gaby and seconded by Trustee Baker approving the minutes on 05/19/03.
Motion Carried. (6 ayes; 0 nay; 0 absent).
FINANCE COMMITTEE MEETING:
Trustee Paul Janssen Reporting
Thursday, May 29, 2003 @ 4:30 p.m.
Claims: Motion made by Trustee Janssen and seconded by Trustee Baker to approve payment of the claims in the amount of $62,851.12 (6/3/03) and for $130,259.01 (5/7/03) and for $101.20 (5/22/03) totaling $193,211.33. Roll Call: Trustee Rita Baker – aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - aye; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent).
Pay Raise: Motion made by Trustee Janssen and seconded by Trustee Baker to approve the request for pay increases for the Plan Commission, Board of Appeals, Zoning Administrator Pat Smoker, and recording Secretary Billie Louthan of $10.00 ($30.00 per meeting) effective June 2, 2003. Roll Call: Trustee Rita Baker – aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - aye; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent).
Baseball Team: Under purchase order the Committee recommended having the radio announcement supporting the Freeburg High School Baseball Team at the cost of $50.00 per win and not to exceed $250.00.
TREASURER REPORT: Motion made by Trustee Gaby and seconded by Trustee Janssen approving the Treasurers Report as presented. Motion Carried. (6 ayes; 0 nay; 0 absent).
ATTORNEY’S
REPORT:
Attorney Greg Nold reporting:
Trash: Attorney Nold researched to see if the Village needs to go out for Bids for trash pick up. Attorney Nold reported no it’s not necessary.
Administrators Contract: The Board is reviewing the law for severance pay for the administrator.
ESDA REPORT:
Eugene Kramer not present:
No report
PUBLIC PARTICIPATION: A Citizen of Freeburg reported a problem with drainage on the corner of Potter and Phillips.
REPORTS AND CORRESPONDENCES:
Motion made by Trustee Krieg and seconded by Trustee Baker accepting Officer Michael Haulch’s resignation effective June 23, 2003. His last day of work is June 7, 2003.. Motion Carried. (6 ayes; 0 nay; 0 absent).
RECOMMENDATIONS OR ACTIONS OF BOARD & COMMISSIONS:
Motion made by Trustee Janssen and seconded by Trustee Baker to accept the Plan Commission recommendation for Engineering Plans with corrections for Mr. Bill Vollmer a sidewalk variance for Lone Oak Trail and Timberwolf Estates Subdivision. Motion Carried. (6 ayes; 0 nay; 0 absent).
BIDS: none
CONTRACTS, RELEASES, AGREEMENTS & ANNEXATIONS:
A Petition for Annexation (Water Treatment Plant) no action taken
Motion made by Trustee Janssen and seconded by Trustee Baker to approve the first addendum to Memorandum of Employment – Village Administrator. Roll Call: Trustee Rita Baker – aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - aye; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - nay; Motion Carried. (5 ayes; 1 nay; 0 absent).
Article 1
Term, of the memorandum is amended to provide that the term of the Administrator
shall begin June 11, 2001 (beginning of six months probationary period) and
shall extend to March 31, 2005, unless terminated as provided herein.
Article 4,
Compensation, of the Memorandum is amended to add the following at the end of
said article: December 11, 2004 to
March 31, 2005 $58,427.00
Administrator Snider
thanked the Board but added that this is as well-deserved pay increase because
of annexations and finances. Trustee
Coughlin felt the Board should have sent this to the Personnel before voting and
it appeared to be out of line with the recent raises given to other Village
employees.
RESOLUTIONS: 03-11 A Resolution for the Freeburg Park District to Sponsor the Homecoming parade in the Village of Freeburg: Motion made by Trustee Gaby and seconded by Trustee Coughlin to adopt resolution 03-11 A Resolution for the Freeburg Park District to Sponsor the Homecoming parade in the Village of Freeburg: Roll Call: Trustee Rita Baker - aye; Trustee Tom Gaby - aye; Trustee Tony Miller - aye; Trustee Mary Krieg - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin -aye; Motion Carried. (6 ayes; 0 nay; 0 absent). Discussion: V. C. Lisa invited them to participate.
ORDINANCES:
1097- An Ordinance Specifying
Appropriation Procedure: Motion
made by Trustee Janssen and seconded by Trustee Baker to adopt 1097- An
Ordinance Specifying Appropriation
Procedure, by title only. Roll
Call: Trustee Rita Baker - aye; Trustee Tom Gaby - aye; Trustee Mary
Krieg - aye; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee
Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent).
1098- An Ordinance Annexing Certain
Territory to the Village of Freeburg, St. Clair County, Illinois (Water
Treatment Plant): Motion
made by Trustee Coughlin and seconded by Trustee Gaby to adopt 1097- An
Ordinance Annexing Certain Territory to the Village of Freeburg, St. Clair
County, Illinois (Water Treatment Plant), by title only. Roll
Call: Trustee Rita Baker - aye; Trustee Tom Gaby - aye; Trustee Mary
Krieg - aye; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee
Tracy Coughlin - aye Motion Carried. (6 ayes; 0 nays; 0 absent).
Sending
Ordinance 1099 (Administrator Assistant) and 1100 (Accounting Clerk) to
Personnel Committee to review.
APPOINTMENTS:
none
OLD
BUSINESS: none
NEW
BUSINESS: none
COMMITTEE
MEETINGS
STREET COMMITTEE MEETING
TRUSTEE PAUL JANSSEN REPORTING
Held May 27, 2003 at 5:00 p.m.
Drainage Issues:
Discussion was held on
the drainage problems on Old Fayetteville Road – Woodsview Drive/Saxony Lane
area. The agreements with Committee
members were to have P.W.D. Dintelmann re-form the existing ditch along Old
Fayetteville Rd.
Potter Street:
Tabled
MFT Projects:
Committee discussed the
scheduling of the upcoming MFT projects.
Stop Sign:
An ordinance will be
drawn up for the a 3-way stop sign for Meadowbrook and Dogwood Court.
INDUSTRIAL PARK COMMITTEE MEETING
TRUSTEE TOM GABY REPORTING
Held May 28, 2003 at 5:00 p.m.
Lots Advertisement:
Administrator Snider was
able to negotiate a price of $4,758 for the 13-week advertisement in the St.
Louis Business Journal.
Randle Construction:
Ron
Randle requested the use of concrete crusher for his business.
The Board felt with the noise and dust, it would pose as a problem.
Tabled
Continue
Sign:
Trustee
Gaby showed the new sign done by Express Design going up in the Industrial Park.
Lot Owners:
Zoning
Administrator Smoker will be sending letters to lot owners reminding them of
their obligations: Such as paved parking, fence for dumpsters, buried fuel
tanks, etc.
Administrative Assistant Louthan will be
doing a survey with the lot owners on getting IP gas out to the Industrial Park. The estimated cost proposal of the installation will be
$48,000.
BUILDING, ANNEXATION AND ZONING COMMITTEE
MEETING
TRUSTEE MARY KRIEG REPORTING
Held May 28, 2003 at 5:30 p.m.
Annexations:
Completion
of annexation paper work for the following properties by August 1, 2003. Jim
Snider to discuss with Attorney Greg Nold, Recker, Pospeshil, Andrews, Reese,
David, G. Kamper
Discussion
was held on possibly getting Old Freeburg Road annexed.
Building
Inspection Program:
Motion made by Trustee Krieg and seconded by Trustee Baker to accept
increasing the cost of the St. Clair County Building and Zoning Departments
Building Inspection Program of 10% . Roll
Call: Trustee Rita Baker - aye; Trustee Tom Gaby - aye; Trustee Mary
Krieg - aye; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee
Tracy Coughlin - aye Motion Carried. (6 ayes; 0 nays; 0 absent).
Inspection
Fee: Motion
made by Trustee Krieg and seconded by Trustee Baker to accept increasing the
cost of the inspection fee from $50.00 per square foot to $60.00 per square
foot. . Roll Call: Trustee Rita
Baker - aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - aye; Trustee Tony
Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye Motion
Carried. (6 ayes; 0 nays; 0 absent).
Code
on Building on lots: The
Committee is sending to the Plan Commission suggesting instead of 25% lot
coverage, up it to 35%.
Nuisance
Properties: Paul
Omelson discussed that researching ownership of nuisance properties is becoming
extremely time consuming and wanted to proceed with getting the weeds cut down
when the owner cannot be easily determined. The village will pay for the cutting
of the lawn and create a lien against the property for cost of the upkeep. The Committee will be sending this to Attorney Nold for any
issues.
Vacant
Properties: This
nuisance will be discussed on how we can eliminate them.
UPCOMING MEETINGS:
Police Committee, Tuesday, June 3, 2003, 4:30 p.m.
Refuse/Garbage Committee, Tuesday, June 3, 2003, 5:30 p.m
Electric Committee, Wednesday. June 4, 2003 4:30 p.m.
Personnel Committee, Wednesday, June 4, 2003, 5:30 p.m.
Regular Board Meeting, Monday June 16, 2003, 7:30 p.m.
VILLAGE
PRESIDENT’S AND TRUSTEE’S COMMENTS:
MAYOR ALLEN WATTERS: pass.
TRUSTEE RITA BAKER: Motion made by Trustee Baker and seconded by Trustee Coughlin to issue passes for the family of the full time employees and to Barb Borger family (nieces). Roll Call: Trustee Rita Baker - aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - aye; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye Motion Carried. (6 ayes; 0 nays; 0 absent).
TRUSTEE TOM GABY: Trustee Gaby informed the Board if they want Mr. Elkins to do the plaque for the Village Park they need to work on it now, Mr. Elkins is retiring this year.
Thanked Officer Haulch on a fine job done with the Village and will be missed.
TRUSTEE PAUL JANSSEN: pass
TRUSTEE MARY KRIEG: pass
TRUSTEE TRACY COUGHLIN: Trustee Coughlin wanted to clarify on the vote that he didn’t think Administrator Snider was not doing a bad job just it should have been sent to the Personnel Committee first.
Trustee Coughlin would like to see the community center project revised. Maybe starting with applying for grants and asking for donations.
TRUSTEE TONY MILLER: pass
JIM SNIDER, VILLAGE ADMINISTRATOR pass
RON DINTELMANN, PUBLIC WORKS DIRECTOR: pass
GREG NOLD, ATTORNEY: pass
JOHN TOLAN, ASSISTANT PUBLIC WORKS DIRECTOR: pass
MEL WOODRUFF, POLICE CHIEF: pass
PATRICK SMOKER, ZONING ADMINISTRATOR: pass
BILLIE LOUTHAN, ADMINISTRATOR ASSISTANT/DEPUTY CLERK: absent
WAYNE FORCADE, TOWNSHIP SUPERVISOR: pass
ADJOURN:
Trustee Baker motioned to adjourn at 8:50 p.m. and Trustee Gaby seconded the motion. All Trustees voted aye, motion carried - meeting adjourned.