FREEBURG; REGULAR BOARD MEETING
JANUARY
6, 2003 at 7:30 p.m.
CALL
TO ORDER: The
Freeburg Regular Board Meeting was called to order at 7:30 p.m., on Monday, 01/06/03, in the Freeburg Municipal Center by
Mayor Allen Watters.
PLEDGE
OF ALLEGIANCE: The
Board members and those present recited the Pledge of Allegiance.
ROLL
CALL: The
Following Board Members were Present Trustee Rita Baker -here; Trustee Tom Gaby
.:here; Trustee Roger Skaer - here; Trustee Stan Koerber - here; Trustee Paul
Janssen - here; Trustee Tracy Coughlin - here; Mayor Allen Watters - here; The
Mayor announced there is a quorum.
MINUTES
OF PREVIOUS MEETING: Motion
made by Trustee Skaer and seconded by Trustee Coughlin approving the minutes on
12/16/02.
MINUTES
OF PREVIOUS MEETING: Motion
made by Trustee Skaer and seconded by Trustee Baker approving the Freeburg
hearing minutes (Tax Levy) on 12/02/02. Motion Carried. (6 ayes; 0 nay; 0
absent).
FINANCE
COMMITTEE MEETING:
Motion
made by Trustee Skaer and seconded by Trustee Janssen to approve payment of the
claims in the amount of $216,277.55. Roll Call: Trustee Rita Baker - aye;
Trustee Tom Gaby - aye; Trustee Roger Skaer - aye; Trustee Stan Koerber - aye;
Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (6
ayes; 0 nay; 0 absent).
TREASURER
REPORT: Motion
made by Trustee Koerber and seconded by Trustee Skaer to approve the treasurer's
report as presented. Motion Carried. (6 ayes; 0 nay; absent).
ATTORNEY'S
REPORT: Attorney
Greg Nold reporting:
Annexations:
Turkey
Hill was discussed ongoing issue. Judge Mike Reagan would like widening,
lighting, and maintenance of Turkey Hill Lane.
Attorney
Nold is reviewing whether SAVE Road is already a public roadway. Moeser's
Annexation is in the works.
UPCOMING
MEETINGS:
Police
Committee, Monday, Jan. 13,2003 4:30
p.m.
Engineering
Review Committee Meeting, Jan. 13, 2003 4:30 p.m.
Electric
Committee, Monday, Jan. 13,2003, 6:00 p.m.
Water/Sewer
Committee, Wednesday, Jan. 15,2003 4:30 p.m.
Street/Subdivision
Committee, Wednesday, Jan. 15,2003 5:30 p.m.
Regular
Board Meeting, Monday Jan. 20, 2003, 7:30 p.m.
VILLAGE
PRESIDENT'S AND TRUSTEE'S COMMENTS:
MAYOR
ALLEN WATTERS: Thanked
the Public Works Dept. for the great job on snow removal.
lMEA
Meeting Wednesday, January 8, 2003, 6 p.m. at the Collinsville Holiday Inn.
TRUSTEE
RITA BAKER: Happy
New Year
TRUSTEE
TOM GABY: Inquired
on the FSH Bill. Administrator Snider responded he hasn't heard from Frank
Heiligenstein.
Trustee
Gaby advised Administrator Snider to start working on grants.
TRUSTEE
PAUL JANSSEN: Thanked
the Public Works Dept. for the great job on snow removal.
TRUSTEE
STAN KOERBER:
Inquired on Gary Henning’s retirement party. Tabled.
Trustee
Koerber felt the Subdivision Committee should meet regarding Vollmer’s
subdivision.
TRUSTEE
TRACY COUGHLIN:
Trustee Coughlin updated the Board on the condition of Officer
Omelson’s health.
VFW
is requesting changing the City Park name to Freeburg Memorial Park.
Tabled.
BILLIE
LOUTHAN, ADMINISTRATOR ASSISTANT/DEPUTY CLERK: Thanked
the Board for approving her request for the printer.
ADJOURN:
Trustee Koerber motioned to adjourn at 7:43 p.m. and Trustee Gaby seconded the motion. All Trustees voted aye, motion carried – meeting adjourned.
FREEBURG REGULAR BOARD MEETING
MONDAY, JANUARY 20, 2003
7:30 P.M.
CALL
TO ORDER:
The Freeburg Regular Board Meeting was called to order at 7:30 p.m., on
Monday, February 20, 2003, in the Freeburg Municipal Center by Mayor Allen
Watters.
PLEDGE
OF ALLEGIANCE:
Those present and Board members recited the Pledge of Allegiance.
ROLL
CALL:
The following Board members were present:
Trustee Tom Gaby – yes, here; Trustee Stan Koerber – here; Trustee
Roger Skaer – here; Trustee Paul Janssen – here; Trustee Rita Baker –
here; Trustee Tracy Coughlin – present; and, Mayor Allen Watters – here.
(7present, 0 absent) Mayor
Watters announced there is a quorum.
Mayor
Watters stated the previous meeting minutes would be approved and then go to the
subject of the Village Health Insurance.
MINUTES
OF PREVIOUS MEETING:
The minutes of January 6, 2003, were approved on a motion made by
Trustee Stan Koerber and seconded by Trustee Tom Gaby.
All voting aye, motion carried.
(6 ayes, 0 absent, 0 nays)
Mr.
Rick Semonis – Freeburg Health Insurance:
Mr. Semonis presented the Board with informational sheets regarding the
health insurance company he is recommending and another company that submitted a
bid. Mr. Semonis reported on United
Healthcare and Blue Cross and Blue Shield.
He explained about the policies for the Village employees.
Mr. Semonis recommended United Healthcare.
Trustee Roger Skaer motioned to approve selecting United Health at a
cost of $11,516.58 and Trustee Tom Gaby seconded the motion.
ROLL CALL: Roger
Skaer – aye; Tom Gaby – aye; Stan Koerber – aye; Trustee Tracy Coughlin
– aye; Paul Janssen – aye; and, Trustee Rita Baker – aye.
(6 ayes, 0 absent, 0 nays) Motion
carried.
FINANCE:
Financial Report and Balance Sheet was made available to the Board of
Trustees. No action taken.
ATTORNEY’S
REPORT:
Attorney Greg Nold reported a meeting has been set up with S.A.V.E. Site
and hope to take some steps for annexation.
REPORTS
AND CORRESPONDENCE:
Freeburg
Recipient of IMLRMA Safety Award for 2001:
The Village received a letter from IMLRMA stating the Village of Freeburg
earned the IMLRMA Safety Award for the year 2001.
CONTRACTS,
RELEASES, AGREEMENTS AND ANNEXATIONS:
IPM
Agency, United Healthcare Insurance:
This item was discussed at the beginning of the Board meeting. Mayor Watters stated that his company is also IPM Insurance
in Freeburg, but he does not own any stock in the company Mr. Semonis reported
on; only in Freeburg.
RESOLUTIONS:
14
– 1. A Resolution of the Village of Freeburg Authorizing the
Execution and Delivery of an Addendum to the Power Sales Contract with the
Illinois Municipal Electric Agency – No. 03 – 01.
Trustee Koerber explained this contract is an extension of the current
agreement the Village has with IMEA. This
would extend our contract another ten (10) years.
Trustee Stan Koerber motioned to adopt Resolution No. 03-01 by title
only and Trustee Tom Gaby seconded the motion.
ROLL CALL: Trustee Stan Koerber – aye; Trustee Tom Gaby – aye;
Trustee Rita Baker – aye; Trustee Paul Janssen – aye; Trustee Tracy
Coughlin – aye; and, Trustee Roger Skaer – aye.
(6 ayes, 0 absent, 0 nays) Motion
carried.
APPOINTMENTS:
Part-time
Employee – Tommy Lewis Balentine, Police Officer:
Mayor Watters appointed Tommy Lewis Balentine as a part-time officer with
the consent of the Village Board of Trustees.
ROLL CALL: Trustee
Stan Koerber – aye; Trustee Tom Gaby – aye; Trustee Rita Baker – aye;
Trustee Roger Skaer – aye; Trustee Tracy Coughlin – aye; and, Trustee Paul
Janssen – aye. (6 ayes, 0 absent, 0 nays)
Motion carried.
Full-time
Employee – Kent Ahlers, Police Officer:
Mayor Watters appointed Kent Ahlers as a full-time police officer with
the consent of the Village Board of Trustees.
ROLL CALL: Trustee
Roger Skaer – aye; Trustee Tracy Coughlin – aye; Trustee Paul Janssen –
aye; Trustee Rita Baker – aye; Trustee Tom Gaby – aye; and, Trustee Stan
Koerber – aye. (6 ayes, 0 absent,
0 nays) Motion carried.
COMMITTEE
MEETINGS:
Police
Committee Meeting Minutes:
Chairman Tracy Coughlin reported on the Police Committee Meeting held on
Monday, January 13, 2003.
Chairman
Coughlin advised the Board that Officer John Cappello would be called back for
reserve duty February 20, 2003 – March 12, 2003.
It is mandatory deployment, so the Village will be supplementing the
military pay.
Chairman
Coughlin stated SILEC firearm training would be held at the Village Municipal
Center on February 10 – 14, 2003. Staff
and Board Members were invited to participate.
Engineer
Review Committee Meeting Minutes:
Chairman Paul Janssen reported on the Engineer Review Committee Meeting
held on Monday, January 13, 2003, 5:30 p.m.
Chairman
Janssen reported the Committee reviewed the list of engineers that submitted
information about their company. Issues
about the Village needing an engineer were discussed.
Trustee Koerber stated he was opposed to the Village having a Village
Engineer because if each committee
(i.e., Electric Committee, Water & Sewer Committee, etc) may need a
particular engineer for whatever project they are doing, that type of engineer
should be selected. No
justification for retaining just one engineering firm.
Chairman Janssen made reference to the many projects the Village is going
to be committed to and that is why a Village Engineer was discussed.
Trustee Gaby commented that he agrees with the process, but there should
be no problem with each Committee being able to pick someone they know that has
done a good job for the Village and the Village would not be tied down to just
one firm which might have a good engineer in one area and poor somewhere else.
Trustee Roger Skaer stated some of the communities in the area do not
have their own hired engineers. Trustee
Tracy Coughlin felt there are firms out there to do the jobs, but the Village
would not be able to afford them. There
are surrounding communities that have hired an engineering firm.
Mayor Watters suggested moving forward with the process and contact three
or four firms for a cost of their services.
Electric
Committee Meeting Minutes:
Chairman Stan Koerber reported on the Electric Committee Meeting held on
Monday, January 13, 2003, at 6:10 p.m.
Chairman
Koerber reported on Mr. Dean Park’s presentation regarding the projects the
Village will be having regarding the Village’s electrical power.
The north end of the Village is estimated to cost $700,000.00.
The Village should receive a refund of $6,000.00 paid Illinois Power for
the feasibility study. A temporary
installation is estimated to cost $40,000.00.
The
bid specifications need to be advertised. Chairman
Stan Koerber motioned to proceed with bids specifications for the electrical
power project with a call date of Friday, February 7, 2003, 4:30 p.m. and
Trustee Roger Skaer seconded the motion.
ROLL CALL: Trustee
Stan Koerber – aye; Trustee Roger Skaer – aye; Trustee Paul Janssen – aye;
Trustee Tracy Coughlin – aye; Trustee Rita Baker – aye; and, Trustee Tom
Gaby – aye. (6 ayes, 0 absent, 0
nays) Motion carried.
The
USEPA adopted revisions to Spill Control and Countermeasure Plan regulations,
which requires containment for insulating oils, oil circuit breakers and voltage
regulators.
It
will cost $7,600.00 to repair the Turbo Charger No. 6.
Chairman
Koerber reported Patrolman Mike Haluch had an interview with the Committee and
discussed salary and he did not feel it was feasible for him to make a change.
Chairman
Gaby reported the Committee reached a final payment of $8,068.05 to FSH Water
Commission, which was a savings of $1,200.00 because Assistant Public Works
Director John Tolan kept good records. Chairman
Tom Gaby motioned to pay FSH Water Commission $8,068.05 and Trustee Stan Koerber
seconded the motion. Trustee
Skaer suggested the check be put in the normal cycle of paying expenses.
ROLL CALL: Chairman Tom Gaby – aye; Trustee Stan Koerber – aye;
Trustee Rita Baker – aye; Trustee Paul Janssen – aye; Trustee Tracy Coughlin
– aye; and, Roger Skaer – aye. (6
ayes, 0 absent, 0 nays) Motion
carried.
Public
Works Director Ron Dintelmann submitted some changes in our Code of Ordinances
in regards to connections to water meters.
Items are listed in the minutes. Administrator
Snider and Attorney Nold are to prepare an ordinance and submit it to the
Committee for review.
Chairman
Gaby informed the Board that FSH Water Commission is increasing their water
rates to $2.20 per 1,000 gallons of water.
In general, the more water we used, the cheaper the water was for the
Village. When they went to a flat
rate, it caused the percentage of costs to us to be much higher than anyone else
in the system (i.e., Freeburg versus Smithton and Hecker).
By Freeburg going to the $2.20 rate, the Village would have an increase
of 12.8%, Smithton 11.2% and Hecker 5%. Administrator
Snider was advised to attend a FSH Water Commission meeting.
Administrator Snider reported he attended the meeting and was unable to
get the rate reduced.
The
Mayor is to set up a meeting with Mayor Virgil Becker of Smithton to discuss
setting up a regional wastewater system. This
has not been done as yet.
Street
Committee Meeting Minutes: Chairman
Paul Janssen reported on the meeting held on Wednesday, January 15, 2003, at
5:30 p.m.
Chairman
Janssen reported the Committee met with Mr. Bill Vollmer and discussed his
requests. The Village asked Mr.
Vollmer for a connector road between Old Freeburg Douglas Road and Wolf Road.
He did not have a problem with the request.
Mr. Vollmer was asked to contribute to the improvement of Wolf Road,
which he agreed to do. Mr. Vollmer
is also going to be allowed to have a cul-de-sac 600’ instead of 500’.
Charles
and Kathy Luckett addressed the Committee about mail delivery and Shady Lane
being maintained by the Village. Administrator
Snider is to send a letter to the Freeburg Post Office advising them the Village
does maintain Shady Lane.
Subdivision
Committee Meeting Minutes:
Chairman Stan Koerber reported on the meeting held on Wednesday, January
15, 2003, at 6:40 p.m.
Chairman
Koerber reported discussion was held with Mr. Vollmer about sidewalks in the new
subdivision. They can be on the
high traffic area for safety, which would be the collector streets.
The sidewalks should be required on one side of the street.
The Plan Commission will discuss this request.
COMMITTEE
MEETINGS:
Engineer Review Committee Meeting, Wednesday, January 29, 2003, 4:30 p.m.
Building/Annex/Zon Com. Meeting, Wednesday, January 22, 2003, 6:00 p.m.
Police Committee Meeting, Monday, January 27, 2003, 4:30 p.m. Canceled
Industrial Park Committee Meeting, Monday, January 27, 2003, 4:30 p.m.
Finance Committee Meeting, Thursday, January 30, 2003, 4:30 p.m.
Parks and Recreation Committee Meeting, Thursday, January 30, 2003, 5:00 p.m.
Board Meeting, Monday, February 3, 2003, 7:30 p.m.
VILLAGE
PRESIDENT’S AND TRUSTEES’ COMMENTS:
Trustee Tracy Coughlin: Stated he asked John Tolan if they were ready for the snow and the next morning there was no snow.
Trustee
Stan Koerber: Asked if a motion
had to be passed for the coverage charges?
Not necessary.
Trustee Stan Koerber motioned to adjourn at 8:24 p.m. and Trustee Roger Skaer seconded the motion. All voting aye, motion carried.
COMMITTEE
MEETINGS
PARKS & RECREATION COMMITTEE
MEETING
TRUSTEE RITA BAKER REPORTING
Held January 30, 2003 at 5:00 p.m.
Motion made by Trustee Baker
and seconded by Trustee Skaer to set the Swimming Pool season for opening on May
24, 2003 and closing August 15, 2003. Motion Carried (6
ayes; 0 nay; 0 absent).
Motion made by Trustee Baker
and seconded by Trustee Coughlin to keep the same fee schedule as 2002.
Motion Carried (6 ayes; 0
nay; 0 absent).
The Freeburg American Legion
and the VFW are interested in erecting a memorial statue in the Freeburg Village
Park and dedicating it to the past and future Veterans in Freeburg.
INDUSTRIAL PARK MEETING
TRUSTEE TOM GABY REPORTING
Held January 27, 2002 at 5:30 p.m.
Motion made by Trustee Skaer
and seconded by Trustee Janssen to move Matchett Heating and Air Conditioning
from Lot #7 to Lot #6 at no cost to Matchett Heating and Air Conditioning.
Roll Call: Trustee Rita Baker – aye; Trustee Tom Gaby - aye; Trustee
Roger Skaer - aye; Trustee Stan Koerber - aye; Trustee Paul Janssen - aye;
Trustee Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent).
Administrator Snider advised
the Committee Scott Ford of Ford Marble & Tile is interested in Lot #18.
Brad Towers of Towers
Apparatus indicated their decision not to purchase a lot.
Advertising for the
Industrial Park Lots: Discussion
was held on the cost of advertising in the St. Louis Business Journal.
The Chamber of Commerce is willing to share the cost of Advertising
extending the cost up to $3,000. Mr.
Greg Bloomenkamp is new AD Hoc member and representing the Chamber of Commerce.
Trustee Gaby reported TWM has
submitted a statement for payment. Once the final grant is received the statement will be
reviewed.
ANNEXATION, ZONING, & BUILDING
COMMITTEE MEETING
TRUSTEE RITA BAKER REPORTING
Held January 27, 2002 at 6:00 p.m.
Schmitt Chevrolet &
Randle Construction are on the agenda for the February 20, 2003 Zoning Board of
Appeals Meeting. Schmitt is
requesting an extension and Randle is requesting a variance on slats for his
fence at the Industrial Park.
UPCOMING
MEETINGS:
Electric Committee,
Wednesday, Feb. 5, 2003, 4:30 p.m.
Street Committee, Wednesday
Feb. 5, 2003, 5:00 p.m.
Police Committee, Monday,
Feb. 10, 2003, 4:30 p.m.
Regular Board Meeting, Monday
Feb. 18, 2003, 7:30 p.m.
VILLAGE
PRESIDENT’S AND TRUSTEE’S COMMENTS:
TRUSTEE RITA BAKER: Welcome
the Coopers of MAC Medical .
TRUSTEE TOM GABY:
Letter regarding the Shady Lane Postal Service.
TRUSTEE PAUL JANSSEN:
Thanked the Chamber of Commerce members present for going in on the
Industrial Park Advertisement.
TRUSTEE STAN KOERBER:
Trustee Koerber wondered what ever happened to the Comprehensive 5 year
Plan with the Village.
TRUSTEE ROGER SKAER:
Illinois Codification is done.
BILLIE LOUTHAN, ADMINISTRATOR
ASSISTANT/DEPUTY CLERK: Have Codification packet available for Trustees when
they want them. Staff can make changes in code book.
WAYNE FORCADE, TOWNSHIP
SUPERVISOR: pass
ADJOURN: