FREEBURG REGULAR BOARD MEETING

August 4, 2003 at 7:30 p.m.

CALL TO ORDER: The Freeburg Regular Board Meeting was called to order at 7:30 p.m., on Monday, 08/04/03, in the Freeburg Municipal Center by Mayor Allen Watters. 

PLEDGE OF ALLEGIANCE: The Board members and those present recited the Pledge of Allegiance. 

ROLL CALL: The Following Board Members were Present Trustee Rita Baker -here; Trustee Tom Gaby -here; Trustee Mary Krieg - here; Trustee Tony Miller - here; Trustee Paul Janssen - here; Trustee Tracy Coughlin - here; Mayor Allen Watters - here; The Mayor announced there is a quorum.

MINUTES OF PREVIOUS MEETING: Motion made by Trustee Baker and seconded by Trustee Gaby approving the minutes on 07/21/03. Motion Carried. (6 ayes; 0 nay; 0 absent).

FINANCE COMMITTEE MEETING:

Trustee Paul Janssen Reporting

Thursday, July 31, 2003 at 4:30 p.m.

Claims:  Motion made by Trustee Baker and seconded by Trustee Janssen to approve payment of the claims in the amount of $331,213.84.  Roll Call: Trustee Rita Baker – aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - here; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent).

1967 Bond:  The remaining balance of the 1967 Bond amounting to $200,000.00 in the Citizen restricted account will be invested into a 1 – year CD with Citizens Bank. 

Green Space Design:  Trustee Krieg will possibly be attending a Green Space Seminar in St. Louis, MO in October, and if anyone else is interested, please contact her. 

TREASURER REPORT:  2nd meeting of the month 

ATTORNEY’S REPORT:

Attorney Greg Nold present: 

No action taken. 

ESDA REPORT:

Eugene Kramer not present:     

No action taken.

PUBLIC PARTICIPATION: Janet Baechle of Freeburg was wondering if the Board went out for bids for the $200,000.00 CD.  It was noted yes and nobody else would bid on it. 

REPORTS AND CORRESPONDENCES:  

Motion made by Trustee Janssen and seconded by Trustee Baker approving a request from St. Joseph Parrish for the use of North Alton Street for the annual Picnic on September 6th through the 7th, 2003. Motion Carried. (6 ayes; 0 nay; 0 absent). 

RECOMMENDATIONS OR ACTIONS OF BOARD & COMMISSIONS:   

Petition for Annexation – Turkey Hill Lane – No action taken. 

BIDS: none

 

CONTRACTS, RELEASES, AGREEMENTS & ANNEXATIONS: none 

RESOLUTIONS:  none 

ORDINANCES:  1105- An Ordinance Authorizing Execution of Annexation Agreement (Reagan):  Motion made by Trustee Gaby and seconded by Trustee Coughlin to adopt 1105 - An Ordinance Authorizing Execution of Annexation Agreement (Reagan): by title only.   Roll Call: Trustee Rita Baker - aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - aye; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent).  

1106- An Ordinance Authorizing Execution of Annexation Agreement (Rubin):  Motion made by Trustee Coughlin and seconded by Trustee Gaby to adopt 1106 - An Ordinance Authorizing Execution of Annexation Agreement (Rubin): by title only.   Roll Call: Trustee Rita Baker - aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - aye; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent).  

1107- An Ordinance Authorizing Execution of Annexation Agreement (Porter):  Motion made by Trustee Janssen and seconded by Trustee Baker to adopt 1107 - An Ordinance Authorizing Execution of Annexation Agreement (Porter): by title only.   Roll Call: Trustee Rita Baker - aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - aye; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent).  

1108- An Ordinance Authorizing Execution of Annexation Agreement (Kaltwasser):  Motion made by Trustee Baker and seconded by Trustee Gaby to adopt 1108 - An Ordinance Authorizing Execution of Annexation Agreement (Kaltwasser): by title only.   Roll Call: Trustee Rita Baker - aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - aye; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent).  

1109- An Ordinance Authorizing Execution of Annexation Agreement (Meredith):  Motion made by Trustee Baker and seconded by Trustee Miller to adopt 1109 - An Ordinance Authorizing Execution of Annexation Agreement (Meredith): by title only.   Roll Call: Trustee Rita Baker - aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - aye; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent).  

1110- An Ordinance Authorizing Execution of Annexation Agreement (Turkey Hill Lane):  Motion made by Trustee Baker and seconded by Trustee Coughlin to adopt 1110 - An Ordinance Authorizing Execution of Annexation Agreement (Turkey Hill Lane): by title only.   Roll Call: Trustee Rita Baker - aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - aye; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent).  Discussion: Trustee Janssen thanked Administrator Snider, Assistant Administrator Louthan, and Attorney Nold on all the hard work that went into this project. 

APPOINTMENTS: None 

OLD BUSINESS: Motion made by Trustee Gaby and seconded by Trustee Baker to accept the Proposal from Netemeyer Engineering for the West Apple Street 8” diameter watermain extension.   Roll Call: Trustee Rita Baker - aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - aye; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent).  

Motion made by Trustee Gaby and seconded by Trustee Baker to receive a credit towards the $50,000.00 that Mr. Bill Vollmer agreed to pay for the expansion of Wolf Road.   Roll Call: Trustee Rita Baker - aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - aye; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent).  

NEW BUSINESS: None 

COMMITTEE MEETINGS 

BUILDING, ANNEXATION AND ZONING COMMITTEE MEETING

TRUSTEE MARY KRIEG REPORTING

Held July 23, 2003 at 6:00 p.m. 

Old Freeburg Road Annexation:  Netemeyer engineering firm has estimated the cost to bring water to the residence of Old Freeburg Road of  $450,000.00.  Administrator Snider was asked to check where properties of single-family residence are located and determine what is to be done to get them annexed.  Trustee Janssen informed the Board of a possible Rural Development Grant to help get the residence annexed.  Tabled 

Inspection:  Mr. Greg Blomenkamp and Mr. Jim Coughlin have issues on the inconsistency of the inspection of concrete footings.  The Committee will bring this to Mr. Mike Mitchell’s attention. 

ELECTRIC COMMITTEE MEETING

TRUSTEE TRACY COUGHLIN REPORTING

Held July 30, 2003 at 4:30 p.m. 

BHMG:  Motion made by Trustee Coughlin and seconded by Trustee Janssen to enter into a contract with BHMG for the work on the system mapping not to exceed the amount of $35,000.00.   Roll Call: Trustee Rita Baker - aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - aye; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent).  

IMEA:  Trans Electric Agreement for the north substation is still in limbo.   We will continue to wait on the study from Illinois Power for the interconnect. 

The Official at IMEA has agreed to extend Weigmann’s B4 Retention Rate for another year. 

Informational Meeting:  The Board has scheduled an Informational Meeting held at the High School Cafeteria for Thursday, August 21, 2003, at 7:00 p.m.  The Village will contact the Freeburg Tribune to run a ad regarding the issue for 2 weeks. 

UPCOMING MEETINGS: 

Police Committee, Monday, Aug. 11, 2003, 4:30 p.m.

Street Committee, Wednesday. Aug. 13, 2003 4:30 p.m.

Water & Sewer Committee, Wednesday. Aug. 20, 2003 4:30 p.m.

Electric Committee, Wednesday. Aug. 20, 2003 5:30 p.m.

Regular Board Meeting, Monday August 18, 2003, 7:30 p.m. 

VILLAGE PRESIDENT’S AND TRUSTEE’S COMMENTS: 

MAYOR ALLEN WATTERS:  Pass 

TRUSTEE RITA BAKER: Pass  

TRUSTEE TOM GABY:  Negotiations for the Police Department is being scheduled for August 14, 2003. 

TRUSTEE PAUL JANSSEN:  Motion made by Trustee Janssen and seconded by Trustee Miller to have Administrator Snider to send a letter to Congressman Costello requesting a mediator for the Wiegmann’s labor dispute.  Motion carried. (6 ayes; 0 nay; 0 absent).  

Executive Session:   

Motion made by Trustee Janssen and seconded by Trustee Miller to enter into Executive Session to discuss Land Acquisition at 8:10 p.m.  Roll Call: Trustee Rita Baker – aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - aye; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent). 

Motion made by Trustee Baker and seconded by Trustee Janssen to enter into regular session at 8:34 p.m.  Motion Carried. (6 ayes; 0 nay; 0 absent). 

TRUSTEE MARY KRIEG:  The Homecoming is being held August 15th, 16th, 17th, 2003 public participation is encouraged. 

TRUSTEE TRACY COUGHLIN:  VFW and the American Legion thanked the Village for the concrete pad placed in the Village Park for the new monuments. 

TRUSTEE TONY MILLER: Pass 

JIM SNIDER, VILLAGE ADMINISTRATOR Pass 

RON DINTELMANN, PUBLIC WORKS DIRECTOR: Pass 

GREG NOLD, ATTORNEY:  Pass 

JOHN TOLAN, ASSISTANT PUBLIC WORKS DIRECTOR: Pass 

MEL WOODRUFF, POLICE CHIEF: Pass 

PATRICK SMOKER, ZONING ADMINISTRATOR: Pass 

BILLIE LOUTHAN, ADMINISTRATOR ASSISTANT/DEPUTY CLERK:Pass 

WAYNE FORCADE, TOWNSHIP SUPERVISOR: Pass 

ADJOURN:

Trustee Baker motioned to adjourn at 8:39 p.m. and Trustee Coughlin seconded the motion. All Trustees voted aye, motion carried - meeting adjourned. 

          Mary Grau

          Village Clerk

 FREEBURG REGULAR BOARD MEETING

August 18, 2003 at 7:30 p.m.

 

CALL TO ORDER: The Freeburg Regular Board Meeting was called to order at 7:30 p.m., on Monday, 08/18/03, in the Freeburg Municipal Center by Mayor Allen Watters. 

PLEDGE OF ALLEGIANCE: The Board members and those present recited the Pledge of Allegiance. 

ROLL CALL: The following Board Members were Present Trustee Rita Baker -here; Trustee Tom Gaby -here; Trustee Mary Krieg - here; Trustee Tony Miller - here; Trustee Paul Janssen - here; Trustee Tracy Coughlin - here; Mayor Allen Watters - here; The Mayor announced there is a quorum.

 

MINUTES OF ANNEXATION HEARING: Motion made by Trustee Janssen and seconded by Trustee Coughlin approving the minutes on 08/04/03, with corrections.  Motion Carried. (6 ayes; 0 nay; 0 absent). 

MINUTES OF PREVIOUS MEETING: Motion made by Trustee Gaby and seconded by Trustee Baker approving the minutes on 08/04/03, with corrections.  Motion Carried. (6 ayes; 0 nay; 0 absent). 

FINANCE COMMITTEE MEETING:

Trustee Paul Janssen

1St meeting of the Month 

TREASURER REPORT:  Motion made by Trustee Janssen and seconded by Trustee Gaby approving the Treasurers Report as presented. Motion Carried. (6 ayes; 0 nay; 0 absent). 

ATTORNEY’S REPORT:

Attorney Greg Nold reporting: 

Annexation:  On-going meetings and conferences with Administrator Snider, bond Counsel and Financial Advisor regarding the alternate revenue bond issue. 

ESDA REPORT:

Eugene Kramer not present:     

No report presented. 

PUBLIC PARTICIPATION: Janet Baechle of Freeburg expressed her appreciation for the work done with the homecoming and parade to make it a success. 

Jason Cain of Illinois Foundation expressed his desire to purchase a lot in the Industrial Park.

REPORTS AND CORRESPONDENCES:  Motion made by Trustee Coughlin and seconded by Trustee Miller granting permission for the Freeburg Fire department the use of the Intersection of Apple and State Street for the purpose of accepting donations for the Muscular Dystrophy Association on Friday, August 29, 2003, from 3:30 p.m. to 6:30 p.m. Motion Carried. (6 ayes; 0 nay; 0 absent). 

RECOMMENDATIONS OR ACTIONS OF BOARD & COMMISSIONS: none 

BIDS: none 

CONTRACTS, RELEASES, AGREEMENTS & ANNEXATIONS: none 

RESOLUTIONS:  none  

ORDINANCES:   1111- An Ordinance Amending Chapter titled VII, Chapter 73, Schedule I of the Revised Code of the Village of Freeburg-Traffic Schedule:  Motion made by Trustee Coughlin and seconded by Trustee Miller to adopt 1111- An Ordinance Amending Chapter titled VII, Chapter 73, Schedule I of the Revised Code of the Village of Freeburg-Traffic Schedule: by title only.   Roll Call: Trustee Rita Baker - aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - aye; Trustee Tony Miller – aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent).  

APPOINTMENTS: none 

OLD BUSINESS: Motion made by Trustee Janssen and seconded by Trustee Baker to send Trustee Coughlin and Trustee Krieg to the Green Space Design 2003 National Conference.   Roll Call: Trustee Rita Baker - aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - aye; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent).  

NEW BUSINESS: none 

COMMITTEE MEETINGS 

POLICE COMMITTEE MEETING

TRUSTEE TONY MILLER REPORTING

Held August 13, 2003 at 5:30 p.m. 

Towers Invoice:  Motion made by Trustee Miller and seconded by Trustee Coughlin to pay Tower’s Fire Apparatus Invoice in the amount of $4,063.96.   Roll Call: Trustee Rita Baker - aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - aye; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent).  

Old Police Car:  John Tolan expressed his interest to obtain the out of commission Police car for the Street Department.  

Scooters:  A discussion was held on the legality of riding scooters on the city streets. Tabled 

STREET COMMITTEE MEETING

TRUSTEE PAUL JANSSEN REPORTING

Held July 16, 2003 at 5:30 p.m. 

Street oiling:  Street Oiling is scheduled for August 25  & 26, 2003. 

Gateway Connection:  IDOT Representative, Administrator Snider, and P.W.D. Dintelmann met together on the Gateway Connection corridor on the north side of Freeburg.  The Village requested the road to be located on the southern most edge of the current corridor.  Tabled  

No Passing Zone:  Trustee Janssen requested a no passing zone on Main Street, between  State Street and Koesterer Street. 

No Parking Signs:  P.W.D.Dintelmann will be posting “No Parking from Here to Corner” Signs, per ordinance, for the north side of White Street between State Street and Alton Street. 

UPCOMING MEETINGS: 

Water and Sewer Committee, Wed., Aug. 20, 2003, 4:30 p.m.

Electric Committee, Wednesday. Aug. 20, 2003 5:30 p.m.

Electric Rate Information Meeting, FCHS Cafeteria, Thurs., August 21, 2003, 7:00 p.m.

Police Committee, Mon., Aug. 25, 2003, 4:30 p.m. cancelled

Industrial Park Committee Meeting, Mon. Aug. 25, 2003, 5:30 p.m. cancelled

Finance Committee, Thurs, Aug. 28, 2003, 4:30 p.m.

Building/Annexation/Zoning, Committee Meeting, Thurs., Aug. 28, 2003, 4:45 p.m.

Labor Day Holiday, Monday September 1, 2003

Regular Board Meeting, Tues., September 2, 2003, 7:30 p.m. 

VILLAGE PRESIDENT’S AND TRUSTEE’S COMMENTS: 

MAYOR ALLEN WATTERS:  Legislation announced all Executive Sessions are to be recorded starting January 1, 2004. 

Complimented the Police Department and Publics Works Department for the hard work they did to make the Homecoming run smoothly. 

Homecoming was a success. 

TRUSTEE RITA BAKER: Complimented Al & Bonnie Watters on the Success of the Homecoming and Lisa Grau on the Parade. 

TRUSTEE TOM GABY:  Complimented Al & Bonnie Watters on the Success of the Homecoming and Lisa Grau on the Parade. 

TRUSTEE PAUL JANSSEN:  Complimented Al & Bonnie Watters on the Success of the Homecoming and Lisa Grau on the Parade. 

Commended Al Watters for doing the work on the Homecoming for 16 years. 

TRUSTEE MARY KRIEG:  Complimented Al & Bonnie Watters on the Success of the Homecoming and Lisa Grau on the Parade. 

Trustee Krieg thought it would be a good idea for the workers at the Homecoming to get a party for all their hard work. 

Executive Session:   

Motion made by Trustee Krieg and seconded by Trustee Coughlin to enter into Executive Session to discuss Land Acquisition, Police Negotiations, and Litigations at 8:06 p.m.  Roll Call: Trustee Rita Baker – aye; Trustee Tom Gaby - aye; Trustee Mary Krieg - aye; Trustee Tony Miller - aye; Trustee Paul Janssen - aye; Trustee Tracy Coughlin - aye; Motion Carried. (6 ayes; 0 nay; 0 absent). 

Motion made by Trustee Janssen and seconded by Trustee Coughlin to enter into regular session at 8:41 p.m.  Motion Carried. (6 ayes; 0 nay; 0 absent). 

TRUSTEE TRACY COUGHLIN: Trustee Coughlin informed the Board on the graffiti and chipped concrete in the Village Park.  He (Coughlin) also stated that the parents need to supervise their kid’s activities at the Park. 

Discussion on the Trip to Chicago for the IML convention was held.  Train Trip cost and times, and maybe buying tee shirts, with Freeburg and Trustees name on it, for the trip. 

A letter from Treasurer Bryan Vogel on the Electric Rate Study was discussed.  

TRUSTEE TONY MILLER: Complimented the Police Department and Publics Works Department for the hard work they did to make the Homecoming run smoothly. 

Trustee Miller commented on the editorial in the Freeburg Tribune.  Even though he would like the Citizens of Freeburg to get involved with our community, they should get the facts straight before voicing their opinion. 

JIM SNIDER, VILLAGE ADMINISTRATOR pass 

RON DINTELMANN, PUBLIC WORKS DIRECTOR: pass 

GREG NOLD, ATTORNEY:  pass 

JOHN TOLAN, ASSISTANT PUBLIC WORKS DIRECTOR: pass 

MEL WOODRUFF, POLICE CHIEF: pass 

PATRICK SMOKER, ZONING ADMINISTRATOR: pass 

BILLIE LOUTHAN, ADMINISTRATOR ASSISTANT/DEPUTY CLERK: Inquiring on who would like to order the Village Badge.  Thanked Al and Bonnie Watters on the success of the 2003 Homecoming. 

WAYNE FORCADE, TOWNSHIP SUPERVISOR: pass

ADJOURN:

Trustee Coughlin motioned to adjourn at 8:42 p.m. and Trustee Baker seconded the motion. All Trustees voted aye, motion carried - meeting adjourned.

                                                                                                  _____________

                                                                                                   Mary Grau

                                                                                                   Village Clerk